ICOLC Europe 13th Meeting, 2011, Istanbul Bilgi University, Turkey

1. ANATOLIAN UNIVERSITY LIBRARIES CONSORTIUM
PUBLISHER APPLICATION SYSTEM
INTERNATIONAL COALITION OF LIBRARY CONSORTIA
13th Europe Meeting , Istanbul

2. PUBLISHER APPLICATION SYSTEM
Contents
• Why do we need a system?
• How was the system created?
• How does the system work?

3. PUBLISHER APPLICATION SYSTEM
Why do we need a system ?
• To enhance evaluation process
• To facilitate the standardization
– Standardization of evaluation processes
– Standardization of documents used during the application
– Standardization of criteria used for decision making
• To create a data repository
– For products
– For agents/publishers
– For offers

4. PUBLISHER APPLICATION SYSTEM
Why do we need a system ?
• To enable effective information sharing
– A unique interface with essential and vital functions
– Synchronization of updates
• To keep records of assessments and decisions made
– Which also means transperency
– Which raises the reliability
• To support the integration of systems and processes
• To minimize the wokload

5. PUBLISHER APPLICATION SYSTEM
How was the system created?
• A new group formed in 2008 to support database evaluation
process which is called “ Negotiating Group on Databases”
• After a one year experience, a new requirement emerged for
a support system
• A system, which helps group members to maintain the
process management via a unique platform
• After the discussions on expectations, planning done and
project started

6. PUBLISHER APPLICATION SYSTEM
How was the system created?
• First step was to create a publisher application form, which is
completed in about 8 months with the full effort of ANKOS
Negotiation Group Members.
• Beta version of the form was added to the System and placed
on ANKOS’s web page in June, 2010 for any suggestion.
• First entry to the system was in August, 2010
• System presented at Library Directors Meeting in November,
2010 and then ANKOS Annual Meeting in May, 2011

7. PUBLISHER APPLICATION SYSTEM
How the system works?
Two integrated interfaces
For Publishers
For Negotiating Group members

8. PUBLISHER APPLICATION SYSTEM
PUBLISHER INTERFACE: FEATURES
• Turkish and English interfaces
• Access with security code
• Notification to the submitter
• Flexible substructure (sor hakan beye)
• Automated data handling
• File upload option
– Permitted file formats; jpg-png-gif-txt-zip-rar-pdf-doc-docx-xls-xlsx
– Descriptions for uploaded files

9. PUBLISHER APPLICATION SYSTEM
PUBLISHER INTERFACE: FORM
• Publisher Application Form (PAF) ise easily asseccible through
ANKOS’s homepage: http://publisher.ankos.gen.tr/form.php
• Consists of five main fields
– Company
– Product
– Pricing
– Usage
– Document Supply
– Notes
– Attachments
• Customizable fields and subfields

10. PUBLISHER APPLICATION SYSTEM
Publisher Application Form is
placed left frame at the home
page. Publishers/Agents only need
to do one click!

11. After typing the security code and
clicking to submit button, form will
be ready to fill out!

12. PUBLISHER APPLICATION SYSTEM
This form does
not only a
part of
database
evaluation
support
system , but
also a
reference
point for the
instutions
which are
going to sign
an agreement
with
pubslihers for
the products
that they will
subscribe
institutionally

14. Automated info email for Group memb
A copy to submitter
Publisher Application Form
(converted to pdf)
Attachments

16. PUBLISHER APPLICATION SYSTEM
2. GROUP INTERFACE: FEATURES
• Two-step authentication
– General username and password
– Personel username and password
• User information settings
• Comment settings
– Creating new comments
– Arranging and deleting comments
– Adding new files
• Automated info e-mails
• File uploads
– New offers, additional documents, etc.

17. Editable user
info area
There is a
quick menu at
the top right
hand corner
of the screen Application List
that contains can be sorted
the most alphabetically
commonly or historically
used pages
like ANKOS
homepage,
former
publisher
application
forms page,
etc.

18. Current situation
Trial access “Edit
information Application”
option which
allows to edit
incorrect
manual entry
on a form.
Product name
entry
correction is
one of the
most common
corrections that
needs to be
done

19. Group
members’
Group
comments
onmembers’
databases
comments on
databases.

20. info e-mail for each new
added comment
Newly added files Subject also includes the product name
Commentator info
Quick link to the System
former comments

21. PUBLISHER APPLICATION SYSTEM
2. GROUP INTERFACE: DEMO
• Live demo

22. PUBLISHER APPLICATION SYSTEM
FUTURE PLANS
• To integrate datatables
• To develope advanced analysis tool
• To add defitions to subfields of Publisher Application Form

23. http://www.ankos.gen.tr/eng