This presentation was provided by Jon Shaw of the University of Pennsylvania, during the NISO hot topic virtual conference "Digitization, Discovery, and Use." The event was held March 23, 2022.

1. Digitization, Discovery and Use
NISO Virtual Conference
Jon Shaw – 3/23/22

2. Overview
• Strategic Plan
• Digital Strategy & IT
Governance
• Structure & Practice
• Infrastructure
• Grants
• Thoughts
• Q & A

3. Components of Penn Libraries Strategic Plan
Values
Express Penn
Libraries’
enduring beliefs;
guide decision-
making
throughout the
organization.
Strategic Priorities
The change
agenda; areas the
Penn Libraries is
committed to
prioritizing over
the next 5 years.
Framework
Statement of
principles to tie
strategic
priorities to our
enduring values,
mission, and
vision.
Vision
Presents a
compelling
image of the
desired future.
Mission
Why the Penn
Libraries exist;
what needs the
Penn Libraries
need/want to
fulfill.
Strategic Plan

4. Values, Vision,
Mission JULY -
SEPTEMBER
Strategic
Directions
AUGUST -
SEPTEMBER
Key Initiatives &
Goals
SEPTEMBER -
OCTOBER
Penn Libraries Vision and Mission
The Penn Libraries partners with communities at Penn
and beyond to produce, preserve, and provide access to
knowledge. Together we build dynamic resources, tools,
and expertise that inspire critical inquiry and creative
expression.
Penn Libraries will advance knowledge to power Penn
and better the world.

5. Values, Vision,
Mission JULY -
SEPTEMBER
Strategic
Directions
AUGUST -
SEPTEMBER
Key Initiatives &
Goals
SEPTEMBER -
OCTOBER
Penn Libraries Shared Values
Communication, recognizing the importance of relaying essential and accurate
information clearly, openly, and in a timely manner for the health of our organization.
Empowerment, providing the tools and support necessary to create an agile,
adaptable, and resilient workforce.
Collaboration, sharing information, ideas, and approaches and connecting with
colleagues across the Libraries, at Penn, and beyond.
Respect, acknowledging the value of every individual within our organization and their
contributions to its success.
Innovation, encouraging experimentation and risk-taking in initiating creative
approaches to current challenges and new directions.
Transparency, acting with clarity, honesty, and integrity.

6. Strategic Plan Framework
The framework is a statement of principles to tie strategic priorities to our
enduring values, mission, and vision.
• States our intention to align the Libraries with University’s strategic plan.
• Describes the collective process of drafting the strategic plan.
• Emphasizes our investment in building organizational capacity and
learning; our commitment to equity, diversity, and inclusion.

7. Strategic Plan Priorities
ADVANCE
Advance practices that promote broad access to information.
PRESERVE
Protect the world's cultural heritage by building and safeguarding
collections and ensuring perpetual access.
ENRICH
Build the organization's capacity through ongoing assessment and
development and informed by a commitment to equity, diversity,
and inclusion.
ENGAGE
Expand partnerships to advance knowledge for good.

8. Digital Strategy
8
Plan, implement, scale, and sustain digital technologies and practices
that enable Penn students, researchers, scholars, and their
collaborators to function skillfully and competitively in a digital world.
• Design & develop with a HUMAN-CENTERED FOCUS: Understand the Penn
environment and design services conform to users’ needs and workflows.
• Create & sustain FUTURE-READY INFRASTRUCTURE: Assemble a scalable digital
infrastructure that propels Penn’s preservation of, creation of, and access to
knowledge.
• Inspire & empower EXCELLENCE IN DIGITAL LEADERSHIP: Establish and share
repeatable digital governance principles, processes, and best practices to enable
and steer innovations and global collaboration.

9. IT Governance
9
Governance is the process by which we identify, prioritize, and support projects,
programs, and services that are aligned with our strategic goals and advance
Penn’s Mission, and thereby create value and effectively steward resources. The
governance process is regulated by the Principles of our Digital Strategy and
implemented through the procedures outlined below. Together, principles and
practice are designed to optimize the benefits of services to our communities and
accountability to the University.

10. Structure and Practice
Working groups, criteria and review
process for digitization

11. Collections Digitization Policy
11
The research value and intellectual content of the collection are the most
important criteria when reviewing proposals. We prioritize material that supports
the teaching, research, and learning needs of our community and has high impact
locally, nationally, or internationally. Collections without a known scholarly,
teaching or research value or without defined user groups will not be considered.
We prioritize proposals that further the Diversity, Equity, Inclusion, and Access
priorities of the Libraries.
Elements of the policy
• Value of Content
• Research Value/Need
• Form/Condition
• Preservation
• Intellectual Property

12. Collections Digitization Policy – part 2
12
The policy establishes a consistent and structured approach to evaluating
digitization projects to ensure that collections selected for digitization have the
greatest impact and support and reflect the mission and goals of the Library and
University.
Materials considered for digitization under this policy include print materials (e.g.,
books, photographs, manuscripts, maps, illustrations), sound and video recordings,
and objects (e.g., decorative objects, vases, cutlery, paintings, three dimensional
materials) that are held in the Library’s general or special collections. All materials
for which the Penn Libraries have the rights to digitize are within the scope of this
policy.

13. 13
Infrastructure –
Digital Collections System Advisory Group
• Metadata – both
descriptive and
structural
• Preservation
• Imaging
• Technology
• Repository
• Assessment

14. Discovery

15. 15
Grants

16. Thoughts…