How can you make a good presentation even more effective?

1. Effective Presentation
MR. Balasingham Karthiban
MSc in PM(R), BSc (Hons) in Computing , BTEC HND in CSD
1

2. Content
Steps for a effective presentation
How to Prepare presentation
Public speaking
Tips
Summary
2

3. STEPS IN GIVING PRESENTATION
PLAN
PREPARE
PRACTICE
PRESENT
3

4. PLAN
4

5. Spend Enough Time on Presentation
Takes time to prepare a presentation.
Conferences presentation take me 3-4 hours, for 10 minutes.
Takes longer when you are new
5

6. Keep in Mind
Who is your audience?
Why are they there?
What is your goal?
How long will it be?
Where will it take place?
6

7. Consider Your Audience
• Make presentation relevant to audience
• i.e. don’t present all math
• Think about following questions
• Who am I addressing?
• What do I have to say?
• What do I want my audience to know?
• What would my audience want to know?
7

8. PREPARE
STEPS IN GIVING PRESENTATION
 Introduction
 Main Body
 Summary
8

9. Design of Slides
• Don’t use full or wordy sentences.
• Harder for the audience to follow.
• Harder for you to use as a reminder.
• Don’t put too much text on one slide
• Makes it hard to read.
• Continue on topic on next slide, if too much for one slide.
• Make sure font is big enough to read.
• 18 point font is probably the smallest to go
• This depends on size of room.
Sub points in smaller font.
9

10. Design of Slides( Con….)
Make sure tables, pictures, and graphs can be read.
Titles on graphs and tables must be readable at back of room.
Number must also be readable
Tables/Pictures
You can make them inside PowerPoint.
You can make them in excel and copy and paste.
You can bring them in as an object.
You could scan them, then make a hyperlink to the document.
10

11. Design of Slides( Con….)
Red letters on Yellow background
GOOD
Yellow letters on red background
BAD
11

12. Design of Slides( Con….)
Blue letters on red background
BAD
Red letters on blue background
GOOD
12

13. Design of Slides( Con….)
13
USE
HIGH
QUALITY
IMAGE

14. Use colour well
14
No Animations please

15. Remember the 10-20-30 Rule for Slideshows
This is a tip from Guy Kawasaki of Apple. He suggests that slideshows should:
Contain no more than 10 slides;
Last no more than 20 minutes; and
Use a font size of no less than 30 point.
15

16. PRACTICE
STEPS IN GIVING PRESENTATION 16

17. Practice, Practice, Practice
• Practice on your own (get timing right)
• Practice giving it to each other.
• Write out the full text you want to say.
• Forces you to think of every aspect
• Helps you commit parts of you presentation to memory
• Make notes of key points and use those during presentation. BUT don’t read a script,
or always look at the screen.
17

18. Who
is
Afraid
of
Public
Speaking?
Top 10 Global Fears
18

19. 19
• Practice in front of people
• In the venue
• Fix things that don’t work
• Timing
• Gets you used to being in front of an audience.
Lack of experience
Lack of preparation
Lack of enthusiasm
Negative self-talk
Feeling
Nervous?

20. Becoming Confident
• Be over-prepared
• Rehearse and practice
• Know your subject
• Use relaxation techniques
• Be positive +++
• Avoid stressors
20

21. PLAN
PREPARE
PRACTICE
PRESENT
STEPS IN GIVING PRESENTATION 21

22. 22

23. 23

24. 24

25. 25

26. 26

27. 27

28. 28

29. 29

30. 30

31. 31

32. The Voice
C: Clear – the use of simple, easily understood words and phrases
L: Loud (enough) – it is important that everyone can hear you
A: Assertive – a bright and confident air born of knowledge of the
subject and good preparation
P: Pause – it is essential to allow the listeners time to digest what you
have said
32

33. Start Strongly
33

34. Tell Stories
• Make a logical structure that is similar to a good story.
• Beginning: context of presentation
• Body: develop main points.
• Conclusion: summarize main points, take home message.
34

35. Communicate with Audience
• Look at the audience
• Try to look at everyone, not just one corner of the room.
• If you are nervous pick some spots at the back of the room above people’s heads.
• Be enthusiastic
• Vary the tone of your voice.
• Use humor if it suits you, but don’t force it or over do it. Content is what
matters.
35

36. Dealing with Questions
TRACT technique
• Thank the questioner
• Repeat the question
• Answer the question
• Check with the questioner if they are satisfied
• Thank them again
36

37. STEPS IN GIVING PRESENTATION
PLAN
PREPARE
PRACTICE
PRESENT
37

38. 38

39. 39

40. 40

41. 41

42. 42

43. Ways to Improve Your Presentation Skills
Practice
Transform Nervous Energy Into Enthusiasm.
Attend Other Presentations
Arrive Early.
Use Positive Visualization.
Take Deep Breaths.
Smile
Actively Engage the Audience
43

44. What not to do
Stand on one leg.
Hit yourself or a table
Tab your pen
Turn your back on the audience
Wave your hands like your talking Italian
Put your thumbs in your pockets
Cross your arms and take a football pose
Try to smile at the audience if you are not too nervous.
44

45. Reference
45
James, G., 2012. Fix Your Presentations: 21 Quick Tips. [Online]
Available at: http://www.inc.com/geoffrey-james/how-to-fix-your-presentations-21-tips.html
[Accessed 22 March 2017].
Kim, L., 2016. 20 Ways to Improve Your Presentation Skills. [Online]
Available at: http://www.wordstream.com/blog/ws/2014/11/19/how-to-improve-presentation-skills
[Accessed 22 March 2017].
Manivannan, S., 2016. Effective presentation skills. [Online]
Available at: https://www.slideshare.net/subagini/effective-presentation-skills-28512891/34
[Accessed 22 March 2017].

46. 46

47. 47