Project Management Knowledge Area and its processes

1. May 2015
PROJECT MANAGEMENT
Concepts and Cases

2. Project Management Pillars
What is Project ?
What is Project Life Cycle ?
What is Project Management &
Its Processes ?

3. WHAT IS A PROJECT ?

4. A Project is...
A TEMPORARY ENDEAVOR
undertaken to create
A UNIQUE PRODUCT, SERVICE or RESULT!
The temporary nature of projects indicate that a
project has a definite beginning and end.

5. A Project is a means to create ...

6. WHAT IS PROJECT LIFE
CYCLE ?

7. Project Life Cycle

8. 1. Project Initiation
• Initiation is the first phase of the project lifecycle.
• This is where the project’s value and feasibility are measured.
• Project managers typically use two evaluation tools to decide whether
or not to pursue a project:
Business Case Documents Study: This document justifies the
need for the project, and it includes an estimate of potential financial
benefits.
Feasibility Study – This is an evaluation of the project’s goals,
timeline and costs to determine if the project should be executed. It
balances the requirements of the project with available resources to see if
pursuing the project makes sense.

9. 2. Project Planning
• Once the project receives the green light, it needs a solid plan to
guide the team, as well as keep them on time and on budget.
• A well-written project plan gives guidance for obtaining resources,
acquiring financing and procuring required materials.
• The project plan gives the team direction for producing quality
outputs, handling risk, creating acceptance, communicating benefits
to stakeholders and managing suppliers.
• The project plan also prepares teams for the obstacles they might
encounter over the course of the project, and helps them understand
the cost, scope and timeframe of the project.

10. 3. Project Execution
• Execution is all about building deliverables that satisfy the customer.
• Team leaders make this happen by allocating resources and keeping
team members focused on their assigned tasks.
• Execution relies heavily on the planning phase. The work and efforts
of the team during the execution phase are derived from the project
plan.
• This process consume more time and fund to deliver the goal.

11. 4. Project Monitoring and Control
• Monitoring and control are sometimes combined with execution
because they often occur at the same time. As teams execute their
project plan, they must constantly monitor their own progress.
• To guarantee delivery of what was promised, teams must monitor
tasks to prevent scope creep, calculate key performance indicators
and track variations from allotted cost and time.
• This constant vigilance helps keep the project moving ahead
smoothly.

12. 5. Project Closure
• Teams close a project when they deliver the finished project to the
customer, communicating completion to stakeholders and releasing
resources to other projects.
• This vital step in the project lifecycle allows the team to evaluate and
document the project and move on the next one, using previous
project mistakes and successes to build stronger processes and more
successful teams.

13. WHAT IS PROJECT
MANAGEMENT ?

14. Keep in mind
There's always a challenge in a project It's called the "Project
Constraints"
Pushing too much in one direction causes problems on the
other. That’s why Project Management is so important.

15. Project Management
• Project management is the application of knowledge, skills, tools, and
techniques to project activities to meet the project requirements.
• Project management is accomplished through the appropriate
application and integration of the project management processes
identified for the project.
• Project management enables organizations to execute projects
effectively and efficiently.

16. WHAT ARE THE PROJECT MANAGEMENT PROCESS?

17. PROJECT MANAGEMENT CORE PROCESSES
Or Knowledge Areas
• Project Integration Management
• Project Scope Management.
• Project Schedule Management.
• Project Cost Management.
• Project Quality Management.
• Project Resource Management.
• Project Communications Management.
• Project Risk Management.
• Project Procurement Management.
• Project Stakeholder Management.

18. Project Management Process Group and Knowledge Area Mapping

19. Project Integration Management.
Includes the processes and activities to identify, define, combine, unify, and
coordinate the various processes and project management activities within
the Project Management Process Groups

21. Project Scope Management.
Includes the processes required to ensure the project includes all the work
required, and only the work required, to complete the project successfully.

22. Project Schedule Management
Includes the processes required to manage the timely completion of the
project.

24. Project Cost Management.
Includes the processes involved in planning, estimating, budgeting, financing,
funding, managing, and controlling costs so the project can be completed
within the approved budget.

26. Project Quality Management.
Includes the processes for incorporating the organization’s quality policy
regarding planning, managing, and controlling project and product quality
requirements, in order to meet
stakeholders’ expectations.

28. Project Resource Management.
Includes the processes to identify, acquire, and manage the resources needed
for the successful completion of the project.

30. Project Communications Management.
Includes the processes required to ensure timely and appropriate
planning, collection, creation, distribution, storage, retrieval, management,
control, monitoring, and ultimate disposition of project information.

32. Project Risk Management.
Includes the processes of conducting risk management planning,
identification, analysis, response planning, response implementation, and
monitoring risk on a project.

34. Project Procurement Management.
Includes the processes necessary to purchase or acquire products,
services, or results needed from outside the project team.

36. Project Stakeholder Management.
Includes the processes required to identify the people, groups, or
organizations that could impact or be impacted by the project, to analyze
stakeholder expectations and their impact on the project, and to develop
appropriate management strategies for effectively engaging stakeholders
in project decisions and execution.

37. • 13.1 Identify Stakeholders—The process of identifying project stakeholders
regularly and analyzing and
• documenting relevant information regarding their interests, involvement,
interdependencies, influence, and potential
• impact on project success.
• 13.2 Plan Stakeholder Engagement—The process of developing approaches to
involve project stakeholders based
• on their needs, expectation, interests, and potential impact on the project.
• 13.3 Manage Stakeholder Engagement—The process of communicating and
working with stakeholders to meet
• their needs and expectations, address issues, and foster appropriate
stakeholder engagement involvement.
• 13.4 Monitor Stakeholder Engagement—The process of monitoring project
stakeholder relationships and tailoring
• strategies for engaging stakeholders through the modification of engagement
strategies and plans.

38. THANK YOU