1. Event
Planning
Are
you
mad?
Cuckoo
Events
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2. Who’s
this
guy?
• UL
Lifesaving
Club
• UL
Clubs
&
Socs
ExecuPve
• UL
Ents
Crew
&
Events
– a
few
years
back.
.
.
• Events
&
MarkePng
Manager,
DIT
Students’
Union
for
5+
years
– up
to
a
couple
of
years
ago
Cuckoo
Events
|
P:
01
640
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M:
086
823
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E:
mark@cuckoo.ie
T:
@CuckooEvents
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FB:
/CuckooEvents
|
#WatchTheBirdie

3. Ya?
What
else?
• Irish
Safety
InsPtute
– Witnness
/
Oxegen
/
EP
/
Slane
/
Phoenix
Park
– College
events
– Europa
Cup
Final
2011
– London
Olympics
2012
– Team
Ireland
Homecoming
/
EucharisPc
Congress
/
Fleet
Expo
• Cuckoo
Events
– Event
Management
/
Event
ProducPon
/
Event
Safety
/
PaintGlow
/
Foam
ParPes
/
Themed
Events
– Gathering
2013
/
Charity
Events
– Upcoming
events.
.
.
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

4. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

5. Ideas
/
Concept
GeneraBon
Cuckoo
Events
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P:
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640
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T:
@CuckooEvents
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/CuckooEvents
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#WatchTheBirdie

6. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

7. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

8. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

9. Event
Planning
-­‐
where
to
start?
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
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E:
mark@cuckoo.ie
T:
@CuckooEvents
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FB:
/CuckooEvents
|
#WatchTheBirdie

10. So
what’s
in
an
Event
Plan?
Cuckoo
Events
|
P:
01
640
1575
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M:
086
823
3377
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E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

11. Safety
Policy
Structures
&
FaciliPes
Controls
&
Comms
General
Event
info
Crowd
Management
Environmental
Venue
Medical
Plan
Tests
&
InspecPons
Fire
Safety
Traffic
/
Transport
Plan
Appendices
Emergency
Procedures
CancellaPon
Policy
Cuckoo
Events
|
P:
01
640
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086
823
3377
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E:
mark@cuckoo.ie
T:
@CuckooEvents
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FB:
/CuckooEvents
|
#WatchTheBirdie

12. Planning
Flowchart
ObjecPves
Goals
Proposal
Team
Drab
Outline
Plan
Stakeholders
Date
&
Venue
Permissions
Staff
Costs
Detailed
Planning
Budget
LogisPcs
Running
Order
ProducPon
schedule
Organising
the
Event
Event
preparaPon
Stakeholder
liaison
Build
ImplementaPon
Running
the
event
ProducPon
management
Post
Event
EvaluaPon
Feedback
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

13. What’s
the
one
element
that
is
DEFINITELY
involved
in
any
event?
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
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E:
mark@cuckoo.ie
T:
@CuckooEvents
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FB:
/CuckooEvents
|
#WatchTheBirdie

14. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

15. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

16. Risk
Assessments
Cuckoo
Events
|
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640
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mark@cuckoo.ie
T:
@CuckooEvents
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/CuckooEvents
|
#WatchTheBirdie

17. Why
put
ourselves
through
it?
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

18. Smiley
faces!
Happy
people!
Fada,
Gamesmaker,
London
Olympics
2012
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

19. Running
the
Event
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

20. Review
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

21. Review
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

22. Review
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

23. Top
Tips
• You
can
NOT
start
planning
EARLY
ENOUGH
• Schedule
• 20%
miscellaneous
• Supplier
relaPonships
are
KEY
• Be
different
• Review
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

24. The
Toppest
Tip
Photo
Credit:
hjp://www.flickr.com/photos/
lumaxart/2137737248/
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

25. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

26. Stuff
• Risk
Assessment
Matrix
• Events
Scheduling
Doc
• Sample
Event
Planning
Guidelines
Doc
contents
• Simple
Event
Planning
Flowchart
• Sample
Event
Plan
Contents
x
2
• PresentaPon
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

27. Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

28. Mark
Breen
P:
01
6401575
M:
086
823
3377
E:
mark@cuckoo.ie
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

29. ?
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie

30. Mark
Breen
P:
01
6401575
M:
086
823
3377
E:
mark@cuckoo.ie
Cuckoo
Events
|
P:
01
640
1575
|
M:
086
823
3377
|
E:
mark@cuckoo.ie
T:
@CuckooEvents
|
FB:
/CuckooEvents
|
#WatchTheBirdie