Whether ERP or CRM systems, unstructured data or files you have, we will build an archiving system for you that will free you from your legacy systems at the same time fulfilling legal requirements. Benefit from our many years‘ experience in the market, which is reflected in the hundreds of our archiving projects worldwide. Due to our specialisation in system archiving, system decommissioning and carve-out, we are significantly more efficient, cost-effective, functional and faster than you could ever imagine. Why AvenDATA? For many years we have specialized in archiving legacy systems in applications decommissioning. As a result, we have successfully implemented our software in the hundreds of companies from a wide range of industries worldwide. Our experience portfolio includes more than 250 systems from various manufacturers. Benefit from our long experience. Our archiving solution can manage 250+ systems and up to 100+ TB. We are specialized in archiving legacy systems within applications decommissioning. In doing so, we have successfully implemented with hundreds of companies from a wide range of industries worldwide. Our portfolio includes experience with more than 250 systems from various manufacturers. Benefit from our years of experience. The AvenDATA Group operates worldwide with headquarters in Berlin and additional offices in Budapest, Mumbai and New York.

1. Archive your legacy
systems with us!
–Tanja Koenig –

2. 2
What can you expect from today's presentation?
Company profile
Use cases
Archiving procedure in detail
Project experience
System experience
01
02
03
04
05
Your advantages of a project with AvenDATA GmbH
Differences to other providers
Live presentation archive software ViewBox
Next Steps
09
08
07
06

3. 3
AvenDATA spans
over the globe
We work 100% remote all
over the world.
Berlin,
headquarters
(Germany)
Budapest
(Ungarn)
Mumbai
(Indien)
New York
(USA)
Who is AvenDATA GmbH?

4. 4
Who is AvenDATA GmbH?
AvenDATA GmbH founded
in 2003 as a spin-off of the renowned auditing and tax consultancy company
Mazars GmbH & Co. KG (www.mazars.de)
The core competence of AvenDATA lies in the
archiving of legacy IT systems
ViewBox software solution for legally compliant and audit-proof reproduction
the database and business logic of your legacy system

5. 5
What experience has AvenDATA
been able to gain in 17 years?
3,100
Customers worldwide Locations worldwide
04
Global Archiving
projects
3,100 180
Employees

6. 6
When is the ViewBox used?
IT-Application - Decommissioning
Switch off all legacy systems in compliance with legal requirements.
Liquidation / Insolvency
Due to liquidation it can be required that applications needs to be
archived.
Carve-out
Client related extraction and archiving becoming relevant.

7. 7
When is the ViewBox used?
Mergers and Acquisitions
Also IT applications needs to be considered within
mergers and acquisitions.
SAP HANA
S/4 HANA requires companies to archive legacy SAP instances which
were not migrated to the new environment.
Result: ViewBox as a solution for structured and unstructured data

8. 8
What kind of legacy IT systems can the
solution be used for?
MAIL SERVER
Lotus Notes, Microsoft Exchange...
ERP-SYSTEMS
ASP, JD Edwards, Oracle, Navision,
AS400
TICKET-SYSTEMS
JIRA, OTRS, etc...
CRM-SYSTEMS
ASP, JD Edwards, Oracle, Navision,
AS400
OPTICAL ARCHIVES
Content Manager, IXOS, Easy, SER
FILESERVER SYSTEMS

9. 9
What does a sample project plan look like?

10. 10
Wo kann AvenDATA ihre Erfahrungen
weitergeben?
Based on 18 years of
experience became
archiving standards
developed and
perfected
Test concepts for users
Jour fixes on project statuses
Kick off meeting
Documentation templates
Training documents
Checklists

11. 11
How are the requirements for the project
taken up?
Technical legacy system analysis using a
checklist database
System version | Database size | Access options
| Archive connection etc.
Technical legacy system analysis using
View catalog
Record the required | Queries in the archive system |
Selection criteria

12. 12
What does the system check mean for you?
Do a check on that, The effort is manageable for you!
Free system check Takes about an hour or two Implementation is carried
out by an experienced
project manager

13. 13
Do a check on that, The effort is
manageable for you!
Fixed price offer
to minimize the
monetary risk
Basis for planning and decision-making for an archiving project
Consideration of
legal and internal
requirements

14. 14
How does AvenDATA work in archiving -
data extraction?
Hashing of the extracted tables
Exception: Carve Outs - a filtered data is extracted
here Client / company code level
Extraction of all system tables including a
completeness check using Data extraction logs as
part of the procedural documentation

15. 15
How does AvenDATA work in archiving -
data extraction?
Result
Ensuring the
Data completeness | Audit security
as well as the flexibility to be able to create views
even after switching off

16. 16
How is the data completeness verified?
A000 0 a000 0
A001 0 a001 0
A002 20 a002 20
A003 525 a003 525
A004 504066 a004 504066
A005 2982 a005 2982
A006 0 a006 0
A007 66 a007 66
A008 0 a008 0
A009 0 a009 0
A010 0 a010 0
A011 33 a011 33
A012 0 a012 0
A013 8 a013 8
A014 16 a014 16
A015 0 a015 0
A016 0 a016 0
A017 1507454 a017 1507454
A018 1990 a018 1990
A019 0 a019 0
Old system table Number of records Table ViewBox Number of records

17. 17
How does AvenDATA proceed with archiving -
data import?
Data can be selected again and given
authorizations
Result
Client Fiscal year Accounting area
Data import of the extracted databases taking into account
society-specific structures such as

18. 18
How does AvenDATA proceed in archiving -
view creation?
Creation of views by means of macro export,
extraction of structural information, Data
dictionary analysis
Documentation and storage of all views
scripts for traceability in JIRA

19. 19
How does AvenDATA proceed in archiving -
view creation?
Possibility of mapping DrillDown / DrillUp
functionality, input help and Selection
parameters
Generation of trial views in the form of test
cases from the old system and the archive
system ViewBox

20. 20
How does AvenDATA map internal
processes in archiving?
New Building Development
Quality
Checking
Cross
Checking
Wrong
Ready
Reopened
SAP Expert
Open
Question

21. 21
How does AvenDATA prove data integrity?
Selection of the view
Bank master data on
the fields Bankland
and Bank key

22. 22
How does AvenDATA prove data integrity?
Value check in
Results mask of the
view Bank master
data

23. 23
Selection of the view
Accounting documents
on the fields Document
number, Fiscal year and
accounting area
How does AvenDATA prove data integrity?

24. 24
Value check in
Results mask of the
view Accounting
documents
How does AvenDATA prove data integrity?

25. 25
Selection of the view
Material master on
the field Material
number
How does AvenDATA prove data integrity?

26. 26
Value check in
Results mask of the
view Material master
How does AvenDATA prove data integrity?

27. 27
Which export functions does the ViewBox offer
to meet the Z3 requirements, among others?
Ensuring the Query options
for department and external
Examiner (export center for
Data carrier transfer)
The export function DART
Any DART segments FI, CO,
SD etc. can ad hoc filtered on
fiscal year, Client and
company code, to provide
Predefined column selection
to operate the manufacturer-
specific interface for IDEA

28. 28
How can documents be integrated?
Option-1
Complete extraction for
archiving shutdown or relief
 Extraction of the documents
 Hashing of the receipts
 Migration of receipts in ViewBox
 Keywording and drill-down functionality

29. 29
How can documents be integrated?
Option-2
Link to the optical archive
Ensuring access to the documents
using the ViewBox
Result

30. 30
Entry via Document number in
the view Accounting
documents
How can documents be called up
again in the ViewBox?

31. 31
Document
preview in the
document
archive
How can documents be called up again in
the ViewBox?

32. 32
Receipt view in the
area Document
archive
How can documents be called up again in
the ViewBox?

33. 33
How are the legal requirements met?
Fulfilment of the requirements according to GoBD for submission for auditors or auditors
Result
 Description of the procedure including all work steps in the context of
archiving
 Proof of data completeness, data integrity and revision security
 Description of the hardware and software used
 Process documentation can be called up directly within the ViewBox

34. 34
How are the basics of dealing with the
archive conveyed?
 Training of the department in
handling ViewBox and
administration of user
management
 Takeover in subsequent operation

35. 35
What are the minimum requirements for on
premise use of the archive?
 Delivery as a virtual machine
 8 GB of RAM
 Processor: 4-core processor
 Storage space: depending on the amount of storage on the
 Database (SSD is recommended for optimal performance)
 Operating system: from Windows Server 2012
 Software: IIS Server 8.0, MVC4 Framework, .Net Framework 4.5,
 Database server: MySQL 5.7 (recommended)
On Premise
solution as in-
house operation
with the following
technical
Requirements:
2 Possible Operational Concepts
These are minimum requirements and higher
A

36. 36
How can the ViewBox be accessed in hosting?
 Static Lan2Lan VPN connection or a
 VPN connection using the Cisco client
 Note: The data center is certified according to ISO 27001,
ISO 50001 and ISO 9001
 There is also the option of using a dedicated server
Hosting in the data
centre of AvenDATA
GmbH (e-shelter),
Berlin with the
following access
options:
B

37. 37
How does AvenDATA deal with data security?
 Compliance with security standards (Patch management, vulnerability scans,
Malware scanner...)
 Documentation of the internal IT processes in JIRA and Confluence
 Daily, weekly and monthly checklist the IT administration
 Continuous training and further development of all business areas
 Policies and many more …
In addition to the certification of the data center, AvenDATA
audited several times
Result

38. 38
How are the requirements of the General Data
Protection Regulation met?
The ViewBox offers - in addition to a locking concept at
data record level - a comprehensive deletion concept at
system and annual level
Module for Data erasure within the ViewBox

39. 39
What do customers say about AvenDATA?
“ In the past few years we
different legacy systems,
resulting from acquisitions and
system consolidations archive
together with AvenDATA, then
switch off and IT costs for the
continued operation of legacy
systems save on.”
“As part of a merger and a We have
the resulting IT system consolidation
Archiving solution from the house
AvenDATA used to create a wide
variety of Decommission legacy
systems. It acted it is both
structured and unstructured data
generated using the ViewBox
software successfully archived could
become.”
“We keep coming back to the in
the last few years Legacy systems
through the use of the Archiving
the ViewBox archive software
and then switch off. The solution
could be for both structured as
well as unstructured Data are
used.”

40. 40
What do customers say about AvenDATA?
“ In cooperation with the company
We were able to successfully use
AvenDATA and resource-saving data
archive a SAP legacy system.”
“With the help of AvenDATA, Alpiq
already has carried out several projects
for archiving legacy SAP data. the The
motivation was different in each case:
sometimes it was subsets of a SAP
system, which in the case of a sold part
of the company in its SAP System,
which is now safely stored with
AvenDATA for revision purposes,
another time it was about a dissolve
entire old SAP system, in order to
drastically reduce the operating costs to
reduce”
“ Due to system integration With
AvenDATA, we were able to
successfully build an old system for
one of our Archive subsidiaries and
then switch off.”

41. 41
What do customers say about AvenDATA?
“With the archiving solution ViewBox We
could use AvenDATA in last year compliant
with the regulatory requirements successful
and efficient our SAP Archive old data.”
“Together with AvenDATA our SAP system is
archived.”
“The archiving solution ViewBox we could use
different Shut down legacy systems - without
the Access to those subject to retention Losing
legacy data.”
“To get the most out of a digital To be
prepared for external audits, has Atos
Origin, AvenDATA GmbH with the
configuration of your SAP DART Module.
Atos Origin is through this uncomplicated
and safe solution ideally for a digital tax
audit prepared.”
“With the ViewBox from AvenDATA we
were able to successfully build an old one
Archive financial accounting system and
then the old system switch off.”

42. 42
Who are other customers?
 Allianz Global Invest Kapitalanlagegesellschaft GmbH
 ARAG SE
 ALSO Germany GmbH
 Axalta Coating Systems
 Baloise Group
 BlackRock Asset Management Deutschland AG
 Company de Saint-Gobain
 DuPont de Nemours (Germany) GmbH
 Electrolux Group
 GEHE Pharma Handel GmbH

43. 43
Who are other customers?
 Joey's Pizza Service (Germany) GmbH
 JCI Beteiligungs GmbH
 Magna International Inc.
 Moben GmbH & Co. KG
 Müller Wholesale Ltd. & Co. KG
 Nestlé Germany AG
 Otto (GmbH & Co KG)
 SEB Asset Management AG
 Solarworld AG
and many other well-known companies...

44. 44
For example, which systems has AvenDATA
already archived?
1 4PM
2 Abacus
3 ADABAS
4 Addison
5 Agresso
6 APKF
7 Argon
8 Arriba
9 AS400
10 Avaloq
11 Axapta
12 Baan
13 Basis
14 Brain
15 Branchware
16 BS-2000
17 CARAT
18 Clinicom
19 ConCord
20 CorbasHyp
21 CSS
22 D3
23 Datev
24 DCW
25 Diamant
26 Diaprod
27 DKS
28 Documentum
29 Dogas
30 Easy Archiv
31 EDI Invoice
32 Eigenentwicklungen
33 ERP
34 Exact
35 Exchange Mailarchiv
36 FileNET
37 Fileserver
38 Fischer Software
39 FliegelData
40 Foss
41 Frontarena
42 Hamburger Software
43 HP/Unix Applikatione
44 Hyperion
45 IAS
46 IBM Content Manager
47 IBM on Demand
48 IBS
49 IFS
50 IGS
51 Infor
52 INTEGRA
53 ISF
54 IWS 400
55 IXOS
56 JD Edwards
57 JDE One World
58 KIS
59 Klinika
60 Klopotek
System
Nr. System
Nr. System
Nr. System
Nr.

45. 45
For example, which systems has AvenDATA
already archived?
61 Kondor+
62 Kordoba
63 kVASy
64 L5000
65 Lexware
66 Loga
67 Lotus Notes
68 M3
69 Mainframe-System
70 MAS90
71 medico
72 MegaPlus
73 MESONIC
74 MFG/Pro
75 MHDS
76 Microsoft Dynamics
77 Movex
78 Navision
79 Oracle
80 Orgasoft
81 Oxaion
82 P&I Loga
83 Paba/Q
84 Paisy
85 Peoplesoft
86 Portolan
87 Pro Alpha
88 PSI Penta
89 QAD
90 Ratioplan
91 RenCS
92 Sage
93 Sage KHK
94 SAP
95 SAP Bank Analyzer
96 SAP CRM
97 SAP HR / HCM
98 SAP IS-U
99 Schilling
100 SDV
101 SER
102 ShopFloor
103 Siemens TeamCenter
104 SIMBA
105 SISPRO
106 Soft M
107 STEEB
108 Sun
109 Trema
110 U10
111 V10
112 V3
113 Vamos
114 Varial
115 Vega
116 Vegas
117 Wohndata
118 Wilken
119 Xentis
120 Xpert
System
Nr. System
Nr. System
Nr. System
Nr.

46. 46
What features does the ViewBox offer
from an IT perspective?
Audit trail / logging Data encryption
Active Directory connection
Role and user management
Single Sign On (SSO)
Advanced password settings
2-phase authentication via
email
IT security features

47. 47
What features does the ViewBox
offer from a business perspective?
Drill-down functions Export Center
Document integration
Sum function
Validation function
Complex filter
Input help function
User features

48. 48
What savings potential does the ViewBox offer?
The shutdown of legacy systems after
previous archiving means significant cost
reductions for our customers on the IT
budget

49. 49
What savings potential does the ViewBox offer?
 Termination of the licenses for the application of the legacy system
 Termination of the database licenses for the legacy system
 Shutting down the infrastructure (server licenses, electricity, etc.)
 Termination of support contracts
 Relief of internal IT resources to maintain the
 Legacy systems (patches, update operating systems, etc.)

50. 50
What advantages does a project with
AvenDATA offer you?
 Unique investment
 Shutdown of the legacy system
 Legally compliant Archiving
 Worldwide Reference projects
 No License costs
 No technical Know-how required
 Enormous Cost efficiency
 Fixed price solution

51. 51
What distinguishes AvenDATA from other archive
providers?
 AvenDATA as an IT service provider that exclusively focuses on
archiving legacy systems is specialized
 Archiving project from a single source as a software
manufacturer and service provider for migration
 Operational operation on premise and as cloud possible

52. 52
What distinguishes AvenDATA from other
archive providers?
 Various certifications for both the archive software (IDW PS880)
and the Hosting environment (ISO 27001, ISO 9001, ISO 50001)
 Large team of software developers to quickly respond to legal
innovations or to be able to respond to customer requests

53. 53
What distinguishes AvenDATA from other
archive providers?
 No license costs
 Fixed price work
 Worldwide reference projects
 Experience with over 160 different business applications
 Solution for structured and unstructured data
 Knowledge of the global retention periods
 Experience in various tax audits and audits

54. 54
Conclusion
Invest Prefer your budget into
that productive applications and
not in maintaining Legacy
applications.
“
“

55. 55
Presentation ViewBox
Live Presentation
of ViewBox

56. 56
Next steps from our project experience
 Internal coordination of all responsible persons
 Inventory of existing legacy systems and possible ones
Use cases or replacement candidates
 Determination of a project manager

57. 57
Next steps from our project experience
 Implementation of system analysis
 Evaluation of the results and receipt of an archiving offer
on a fixed price basis for the purpose of decision-making
 Archiving realization and compilation of a project team

58. Speak Me directly at
Tanja Koenig
Mobile +49 (0) 160 - 890 50 60 | Telephone +49 (0) 30 - 700 157 500
E-Mail t.koenig@avendata.com
Let's move on to the next step, do a system
check
Salzufer 8, 10587 Berlin
Telefon: +49-(0)30/700 157 – 500 |Telefax: +49-(0)30/700 157 - 599
AG Charlottenburg, HRB 89998
www.avendata.com