Enterprises seek to adopt a robust and predictable level of information governance for their enterprise SharePoint environments. An information governance plan can provide great benefits towards achieving this: it presents specific policies and procedures for end users and site owners, guiding them on the appropriate methods to work within SharePoint; it provides guidelines for the SharePoint administration team on how to manage SharePoint in a predictable way and it gives direction on how to effectively deliver new services to the enterprise through SharePoint. Successfully achieving a mature level of governance requires participation and cooperation from many areas of the organization, as well as a thorough understanding of SharePoint capabilities. This session will discuss the reasons why mature information governance is so critical to the success of enterprise SharePoint deployments. As well, it will provide practical steps for working with stakeholders to develop a robust information governance plan.

1. Antonio Maio
Senior SharePoint Architect & Senior Manager
Microsoft SharePoint Server MVP
How to SHARE without POINTing Fingers:
Building a SharePoint Governance Plan for the Enterprise
Email: Antonio.maio@protiviti.com
Blog: www.trustsharepoint.com
Slide share: http://www.slideshare.net/AntonioMaio2
Twitter: @AntonioMaio2

2. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
About Protiviti
INDIA (3)
Protiviti (www.protiviti.com) is a global consulting firm that helps companies solve problems in finance,
technology, operations, governance, risk and internal audit. Through our network of more than 70 offices in
over 20 countries, we have served more than 35 percent of FORTUNE® 1000 and Global 500 companies. We
also work with smaller, growing companies, including those looking to go public, as well as with government
agencies.
Protiviti is a wholly owned subsidiary of Robert Half International Inc. (NYSE: RHI). Founded in 1948, Robert
Half International is a member of the S&P 500 index.
• 2,500+
professionals
• 1,000+ clients
• 70+ offices
• Over 20
countries in
the Americas,
Europe and
Asia-Pacific
Protiviti is one of
the fastest
growing
consulting firms
worldwide. Our
revenues have
increased from
US $15 million in
2002, to US
$423.8 million in
2011.

3. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
Goal
Inform/Educate on Importance of Strong Information Governance
Practical Guidance: How to get through the Governance Process

4. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
Information Governance… Why?

5. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
Information Governance
Governance means setting out the structures, people,
policies, procedures and controls necessary to manage
information and support an organization's immediate
and future requirements

6. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
Immediate and Future Requirements
• End User Needs
• Regulatory Compliance Requirements
• Legal Department Requirements
• Risk Management/Mitigation Strategies
• Administrative Needs
• Environmental Needs
• Operational Needs

7. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
SharePoint as a Platform
• View SharePoint as a platform which offers services to
the organization’s users
• Governance for the SharePoint platform means:
• Managing existing services in a predictable way
• Deploying new services in a predictable way
• Providing a clear set of guidelines for usage and administration
• Achieve Strong Governance for SharePoint:
1. Establish a Governance Team
• Include stakeholders from across the organization
2. Develop a Governance Plan
• Cross functional - Identifies ownership for business and technical teams
• Regulatory, risk, legal, admin, environmental, organizational Needs

8. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
How does Governance Affect Us as SharePoint
People?
• How end users interact with the system
• How we deploy & manage SharePoint
• How we add services; How we develop new components for SharePoint
• Manage server environments
• Control Access; Authenticate; Authorize Access to Information
• Assign Roles
• Establish Repeatable/Predictable Process
• Create information management structures (libraries, lists, sites)
• Regulatory Compliance Standards
• Auditing & Reporting Obligations
• Access Training
• etc.

9. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
Define Information
Architecture/Structures
(Includes Metadata Taxonomy)
Confidential
Developing a SharePoint Governance Plan
- Key Areas to Focus
Define Security Controls/Groups,
Permissions and Roles for Assigning
Permissions
Define Roles, Responsibilities,
Authority
Determine Training Needs;
Plan to Educate User
Community
Define Rules for Site Creation,
Management, Decommissioning

10. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
DEMONSTRATION

11. © 2014 Protiviti Consulting Private Ltd. An Equal Opportunity Employer.
Recap
• Develop a SharePoint Information Governance Plan with Key Stakeholders
• More information helps make better decisions – remember the gene pool!
• Cannot develop it in a vacuum
• Understanding Your Organization & Your Information
• Has significant impacts to the governance plan
• Create a Governance Team/Committee/Working Group
• Setup a regular cadence for meetings & review (monthly, quarterly)
• View Information Governance Plan as a living entity
• Something that evolves with time
• Use tools that incorporate it right into SharePoint – central, public, viewable, easily
updated

12. Antonio Maio
Senior SharePoint Architect & Senior Manager
Microsoft SharePoint Server MVP
Thank You!
Email: Antonio.maio@protiviti.com
Blog: www.trustsharepoint.com
Slide share: http://www.slideshare.net/AntonioMaio2
Twitter: @AntonioMaio2