1. 1
Anil G. Nair
Dubai, UAE
Mobile: +971-050-3945310
Nationality : Indian
Marital Status : Married
E-Mail: nairanil2@gmail.com
OBJECTIVE
To work in a challenging and growth oriented environment by using my skills and experience and
to be an integral part of a growth oriented and professionally, managed organization with the
responsibilities, where my talent and skill reciprocates by continuous learning process.
SHORT SUMMARY OF RESPONSIBILITIES HANDLED
Having been working with a leading infrastructure development contracting company in UAE for
the past 10 years, successfully carries out the task of a Senior Secretary / Document Controller.
Brief overview of work nature and responsibilities are as following:
 Responsible for development of tendering and related documents, assist in the
programme's tendering process, assist in the award of construction contracts, manage,
administer, and supervise awarded construction contracts, provide other programme
support as required.
 Provides support service when required in “interpretation of contract” during the course of
the contract and ensures its close-out is in accordance with established procedures.
 Prepares tender enquiry documents based on work scope and other requirements
according to policy guidelines.
 Assists in the writing and preparation of the scope of works, BOQ’s and tender
documentation, call and evaluate the tenders, compile and negotiate contracts with the
main contractors, administer the contracts through to final payments and retentions.
 Supervise the team of Document Controllers at Project site office
 Document management through Aconex (online application)
 Provide guidance to Document Control Clerks and resolving procedural difficulties in
coordination with all concerned
 Coordinating the activities related to document control, including distribution of controlled
documents and maintaining electronic directories
 Ensure proper receipt, effective distribution, filing and archiving of documents
 Review incoming correspondences and prepare replies independently
 Organize meetings
 Prepare, reports, and other documents for management review
Resume for the post of Senior Secretary / Document Controller
Years of Experience : 17 Years (10 years in Abroad & 7 years in India)

2. 2
Employer : Dutco Balfour Beatty LLC, Dubai, UAE
Position : Senior Secretary in Estimation Department
Duration : October 2014 to till date
RESPONSIBILITIES
 Responsible for development of tendering and related documents, assist in the
programme's tendering process, assist in the award of construction contracts, manage,
administer, and supervise awarded construction contracts, provide other programme
support as required.
 Provides supportservicewhen required in “interpretation of contract” during the course of
the contract and ensures its close-out is in accordance with established procedures
 Participates as a member of the negotiating team for technical and commercial evaluation
of tenders.
 Conducts contract administration, and customer contact activities to provide for proper
contract fulfillment in accordance with company policies, legal requirements, and contract
specifications.
 Assists in the writing and preparation of the scope of works, BOQ’s and tender
documentation, call and evaluate the tenders, compile and negotiate contracts with the
main contractors, administer the contracts through to final payments and retentions.
 Prepares tender enquiry documents based on work scope and other requirements
according to policy guidelines.
 Prepare, reports, and other documents for management review
 Correspondence with Consultants / Clients and carries out day to day administration
activities.
 Maintain an organized filing and document management system to fulfill project and client
requirements as per ISO procedure.
Employer : Wade Adams Contracting LLC, Dubai, UAE
Position : Document Controller / Site Secretary
Duration : September 2005 to September 2014
RESPONSIBILITIES
 Served as Document Controller with various Consultants and Project Management such as
– Mace International, M/s. Parsons, M/s. Atkins, CDM Smith M/s. Khatib & Alami – assisted
Resident Manager, Resident Engineer and other subordinates in coordinating and
implementing all general office activities concerning with Projects.
 Independent correspondence with Consultants / Clients and carries out day to day
administration activities.
 Respond to, on behalf of the manager, correspondence, queries and enquiries within the
established guidelines.
EXPERIENCE SYNOPSIS

3. 3
 Expediting Transmittals / Submittals like Method Statements, RFI’s, NOC’s, technical
queries, weekly and Monthly Progress report etc. to Consultants / Clients.
 Provide high level administrative support by preparing management reports, handling
information requests.
 Designed and implemented administrative procedures in office.
 Maintain and update as required, a departmental filing system, which ensures that
documentation is easily accessible.
 Deal with collection of mail, faxes, filing and day-to-day general secretarial duties.
 Following up the status of Drawings / Documents with Consultants / Sub-Contractors.
 Maintain an organized filing and document management system to fulfill project and client
requirements as per ISO procedure.
 Send/receive mails, fax, e-mailand distribute to appropriatepersonnel, maintaining a stock
of office stationeries.
Employer : Mediaware Infotech Pvt. Ltd., Mumbai, India
Position : Sr. Customer Support Executive
Duration : December 2002 to September 2005
RESPONSIBILITIES
 Analyze problems – identify hardware problems, offer software solutions & recommend
solutions accordingly.
 Handle complaint calls from Customers / Agencies / Media Industries and allocate them to
junior staff.
 Impart Training to Agency Media Executives to enable usage of Mediaware Operations
Software.
 Providing Database and ensure timely updation reaches to Advertising Agencies & Media
Industries.
 Updating manuals of all the modules (Press/TV/Radio/Outdoor) on periodical basis for the
easy access and usage of software.
Employer : Al Mutawaa Trading Co., Muscat, Oman
Position : Secretary
Duration : May 2001 to October 2002
RESPONSIBILITIES
 Carried out various secretarial and related administrative duties for various departments
(Mechanical, Commercial and Maintenance / Services)
 Independent correspondencewith Foreign Principals, Local Trading Companies, and carries
out day to day administration activities.
 Managing & Controlling Office Equipment’s, Stationaries & utilities etc.

4. 4
 Preparing Quotations, Invoices, Memo’s, Reports, Circulars, Statements and Minutes of
Meeting.
 Follow up of orders.
 Contact with suppliers and follow up with payments.
 Maintained / updating / reconciliation of the data in Computer (Inventory in Foxbase)for the
materials after dispatching & receiving through Principals of all divisions and sections.
 Maintaining filing system includes business correspondence, invoices, reports, circular &
periodicals and operating documents.
 Organising and storing paper work, documents and computer based information, and
dealing with incoming / outgoing correspondences by maintaining mail register.
Employer : M/s. Kesoram Rayon Ltd. (B.K. Birla Group),
Mumbai, India
Position : Steno-Typist cum Assistant
Duration : December 1995 to May 2001
RESPONSIBILITIES
 Served as Assistant / Steno Typist to the Regional Manager in assisting all Administration /
Office activities.
 Dealing with correspondence and writing letters, and taking dictation and minutes.
 Transmitting / receiving mails, fax, e-mail and distribute to appropriate personnel and
maintaining a stock of office stationeries.
 Maintained & updated office filing and documentation system.
 Co-ordinate arrangements and prepare agendas for a variety of meetings, internally and
externally, assembling appropriatematerial, as required, to ensure the smooth running of these
meetings and keep the meeting minutes organized.
 Co-ordinating Management Meeting / Conferences by arranging Conference halls etc.
 Organizing and maintaining diaries of special events, appointments, travel arrangements and
itineraries of delegates.
 Administrate all hardware / software problems of the department and provide technical and
professional assistance to end users.
EDUCATIONAL PROFILE
 Graduation in B.A. (Economics) from Mumbai University during the year 1994
 H.S.C. from Mumbai University during the year 1991
 S.S.C. from Mumbai Board during the year 1989
COMPUTER SKILLS
Proficient in the use of Microsoft Windows 7.0/XP, Microsoft Office Professional, Microsoft Word,
Excel, Power Point, Access, Outlook Express and Internet Browsing.

5. 5
TECHNICAL SKILLS
 Passed GCC Examination in English Typewriting @ 50 WPM during the year 1991
 Passed Shorthand Course @ 80 WPM during the year 1992
 Achieved morethan 60 WPM in National Speed Typing Championship (NationalLevel) organized
by Godrej& BombayShorthand Writers Association during the consecutive years from 1992-
1995
 Passed Electronic Typic Course during the year 1993
 Knowledge of Mediaware Software (Using by Advertising Agencies and Media Agency)
PERSONAL PROFILE
Address : Krishna Bhavan, Jacob Compound,
Punjabi Colony, Ulhasnagar,
Thane Dist. Mumbai – Pin 421 003
Date of Birth : September 29, 1973
Place of Birth : Mumbai, Maharashtra
Sex : Male
Nationality : Indian
Marital Status : Married
Languages Known : English, Hindi, Marathi, & Malayalam
PASSPORT DETAILS
Passport Number : F-9009242
Place of Issue : Dubai, UAE
Date of Issue : 13.03.2007
Date of Expiry : 12.06.2017
I hereby declare that the information given above is true, correct and complete to the best of my
knowledge and belief.
(Anil G. Nair)