CHQ is a powerful online software application that empowers schools to take control of their huge range of extra curricular activities programmes. With seamless integration into the school Management Information System, CHQ is always up to date, allowing teachers to co-ordinate pupils, staff and parents with ease. The package of tools allows good news to travel fast. As soon as team selections are made, pupils and parents can be informed by email and SMS. As events and fixtures are created, details are delivered instantly to everyone taking part - kitchens know how many lunches to prepare, bus companies know the number of coaches to provide and teams are told their positions and which kit to pack. All attendances, absences and assessments are recorded and reported back into the school MIS quickly for enhanced child protection while match reports, team photos and congratulations can be sent directly to parents or published to the school website with a single keystroke. Used by leading UK and international schools including Winchester College, St Leonard's Mayfield, Langley, North London Collegiate School and BIS Vietnam, CHQ has an integrated, advanced communications dashboard which allows a school to significantly upgrade its existing parent communications software at no additional cost This is a short overview of CHQ's key benefits.

1. Simplify the Management
of Activities, Sports
and Events

2. Simplify the Management of
Activities and Sports
One of the more challenging and onerous tasks in any school is the management of
extra-curricular activities and sports. CHQ has the answer.
With today’s accent firmly upon providing a rounded education the breadth of
activities, clubs and sports available to students today is greater than ever.
As a matter of necessity, schools have adapted, adopted or invented ways to
deal with the challenges. Spread-sheets, notice boards, emails and endless hours
of weekends and possible teaching time are dedicated to the cause.
And it’s a complex business – managing pupil choices, allocating supervision,
booking venues, creating teams and fixtures, arranging buses and coaches and
telling the kitchens is only half the story. Then the task of communicating
everything to pupils, staff and parents so that they all turn up at the right time
at the right place (and with the right kit) is formidable.
CHQ was created to solve all these problems with a simple, easy-to-use
online application that is accessible from any internet enabled device –
including mobiles, iPhones and PDAs.
Welcome to CHQ Schools
In a nutshell, CHQ is the simplest, smartest and most
affordable solution for managing activities and sports
“CHQ allows a complex programme
in schools.
to be pulled together with ease,
allocating different year groups to
different times or locations. The • Proven to reduce the time spent managing
ability to generate attendance activities by 30-50%
registers for the Master in Charge of a
session is first rate, and the feedback • Improves school efficiency – reduces costs, reduces
to the House Dons has ensured that waste, improves time management
participation rates in sport have
never been higher. House Dons are • Improves parent engagement – timely relevant
taking sport seriously and boys now information about children’s activity via email and SMS
know they’re being monitored for the
first time. CHQ is proving to be an • Improves student safety – locate students during
real asset.” extra-curricular activities and sports
Sam Hart, Head of Sport, • Integrated SMS Messaging System
Winchester College

3. CHQ – Making life simpler
for everyone
Extra-curricular activities and sports are an intrinsic part of school life. Consequently, they
involve and affect just about everyone within a school. However, its burdens and benefits are
felt in very different ways depending on your role within the school.
The primary goal of CHQ is to ensure that the benefits of sports and activities are enhanced
and the management burdens minimised for everyone.
If our extra-curricular and sports
departments are operating efficiently then
Knowing that my children are so involved
we’re delivering on our promises. School
in school life is heart-warming. Every time
staff need to be focused on providing a
I open a text message telling me about my
quality education and caring for children
child’s next sports fixture or concert is a
not creating Excel spread-sheets. CHQ
reminder that I made the right decision in
creates more time for teachers which
choosing the school.
delivers happy students and delighted
parents. And that’s good for the school.
Headteacher Parent
Our sports and extra-curricular reputation
In a couple of clicks I can select a team for
attracts parents and pupils from all
Saturday’s fixtures and communicate the
over the world. However, using our
team sheet, venue details and departure
resources effectively is key. CHQ helps us
times to all parents, pupils and house
optimise the use of our sports facilities
masters. What used to take me half and
commercially, reduce admin time
hour now only takes 5 minutes with CHQ. I
and make sure our activities are fully
can be back on the field for my next lesson
subscribed and well attended. CHQ just
in no time and doing what I do best.
makes good business sense.
Bursar Head of Sport
Managing pupil activity selections has
Never has child protection been more always been a headache. With CHQ
important. CHQ allows me to locate any students and parents can choose their
student during activities and sports and activities online before term starts. Booking
it tells me if they turned up immediately rooms and facilities, delegating supervision
the register is taken. This is tremendously and making timetables is now quick and
reassuring for all the teaching staff and easy. And I just let everyone know what’s
parents. happening with an email or SMS using
CHQ’s smart messaging system.
Housemaster Head of Extra-Curricular

4. CHQ – the smartest and simplest solution
for managing school activities and sports
CHQ benefits everyone. What’s important to you?
Heads of School
Heads of Sport
House Masters
Teaching Staff
Heads of IT
Parents
Bursars
Key Benefits of Value to:
Operational Benefits
Integrates with your MIS for seamless updates of data • • • • • •
Improves speed accuracy, relevance and timeliness of communication internally • • • • • •
Improves speed accuracy, relevance and timeliness of communication externally • • • • • •
Simplifies and quickens selection of pupils for Teams, groups and events’ • •
Facilitates pupils' selection of sport & activity choices • • •
Reduces costs of over catering • •
Enables simple fixture creation • • •
Enables tracking of pupil whereabouts • • • •
Web enabled thereby allowing access from any internet enabled device • • • •
Key functions available from mobile devices: • • • • • •
Communication with parents of pupils • • • • •
Key medical records • • • •
Allows absentee reporting from sports and activities • • • •
Record attendances
Allows tracking of effort and attainment scores • • • • •
Allows tracking of paid-for activities (revenue assurance) • •
Enables a school to manage extra curric and sport in the same way as academic subjects: • • • • •
Assessment – allows tracking of effort and attainment scores • • • •
Tracking attendance and absenteeism • • • • •
Develop training material that be can be reused • • • • •
Manage school assets e.g. sports hall, gym, swimming pool to school users but also for ‘members’ and the general
public in one integrated solution • • • • • •
Manage all school events in one application • • • • • •
Reduce administrative effort thus enabling teachers to be in the classroom or on the pitch rather than the office • •
More time spent with students • • • • • •
Promotes effective and efficient deployment of talent and skills • •
Reduces burden on school office who handle demands for fixture information. • • • •
Develop and store training material: • • • •
Ensures common approach to teaching activities and sports • • • • •
Provides ability to develop and store lesson plans • • • •
Manage conflicts between sport and extra-curricular activities • • • •
Added Value Benefits
Adds value to the offering of the school • •
Engages parents more deeply in children's activities and bonds them more closely to the school • • • • • •
Celebrates the value of extra-curricular activities and sport within school thereby making school more appealing to
parents (especially those with less academically inclined children) • • •
Contact us for a FREE, NO OBLIGATION
The CHQ Schools interface is fully accredited by Capita and SIMS Independent demonstration on
0800 910 1808
visit www.chqgroup.co.uk
CHQ Schools, 2b Penn Road, Beaconsfield, Buckinghamshire, HP9 2NZ