1. South Carolina State Library
Digital Collections
dc.statelibrary.sc.gov
Amanda Stone & Chris Yates
SCLA Conference-10/19/2011

2. ∗ Introduction
∗ Workflow
∗ Website & Walk-through
∗ The Future
∗ Tombstone Project
Outline

3. ∗ South Carolina State Library’s digital projects
∗ dc.statelibrary.sc.gov
∗ Currently includes: South Carolina State Documents
Depository & Union County Tombstone Project
∗ Involves multiple departments
∗ Uses open source DSpace repository software
∗ Contract with The Longsight Group for DSpace
support
Digital Collections

4. ∗ Currently two collections:
∗ South Carolina State Documents Depository
Online library of publications produced by state agencies and state-
supported academic institutions. These publications provide citizens
with crucial information about state government, including statistics,
annual accountability reports, and data on a wide variety of topics
related to the state.
∗ Union County Tombstone Project
LSTA-funded project with the Union County Carnegie Library featuring
tombstone transcriptions and images from three historical Union
County cemeteries.
Digital Collections

6. Workflow @ SCSL

7. The People Who Make it Happen
∗ Amanda Stone, Innovation & Digital Librarian
∗ Creates metadata schema, contact for Longsight, harvests born-digital
documents
∗ Chris Yates, Collection Management Librarian
∗ Manager for ISS staff, quality control, trains for QC and scanning
∗ Wesley Sparks, Cataloger
∗ Creates metadata from template, enters data into DSpace, catalogs new state
documents
∗ Janell Eades, Library Technical Assistant
∗ Scans using Bookeye and performs quality control for scanned documents
∗ Linda Lange & Caroline Hite, Library Specialists
∗ Scans using flatbed scanners, performs quality control for born-digital
documents, rebinds and reshelves
∗ USC SLIS Interns
∗ Scans specific collections, creates metadata and enters data into DSpace

8. Ins & Outs of the 2nd
Floor
∗ 2 Epson Expression 10000XL flatbed scanners
∗ One with automatic paper feeder
∗ Scan with Adobe Acrobat X Standard
∗ Bookeye 3 A1 planetary scanner
∗ Opus FreeFlow software for scanning & editing
∗ Currently using an empty office for storage of documents
in the digital process

9. Flatbed Scanners

10. Bookeye Scanner

11. OPUS Free Flow

12. Quality Control
∗ Every document scanned or harvested online goes
through a Quality Control process
∗ Check for errors or omissions, readability, and correct
OCR
∗ Save PDF/A and multi-page TIF masters
∗ PDF/A is an ISO-standardized version of the Portable
Document Format (PDF) specialized for the digital
preservation of electronic documents. (Wikipedia)
∗ Use IrfanView for creating multi-page TIFs (freeware)

13. ∗ Wesley Sparks, cataloger, enters metadata
∗ Dublin Core metadata standard with additional
elements for easy integration with South Carolina
Digital Library
∗ Elements: Creator, Date, Description, Digital
Specifications, Holding Library, Language, Mediatype,
Publisher, Rights, Subject, Title, Type, URI
∗ Many documents have already been cataloged—now
we can add descriptions & additional LCSH
Cataloging

15. Website

16. dc.statelibrary.sc.gov
Keyword search
Keyword search
Browse by
facets
Browse by CollectionBrowse by
author,
subject, date

17. ∗ Provides access to publications produced by state agencies and state-
supported academic institutions. These publications provide citizens
with crucial information about state government, including statistics,
annual accountability reports, and data on a wide variety of topics
related to the state.
∗ Items in the State Documents Depository include both print
publications and “born digital” documents often originally published
on agency websites.
∗ Organized by agency and collection
∗ Collection can be by serial or topic—not always exact duplicate of
serial record
∗ Organization of content is based on usability for citizens, state
employees, librarians
∗ 17 Agencies with content, over 3300 documents from 1853-2011
South Carolina State Documents
Depository

18. ∗ School Directories
∗ Office of the Governor
∗ Executive Orders
∗ Governor Messages, Vetoes, Proclamations
∗ Inaugural Addresses and State of the State Addresses
∗ Tobacco Reports
∗ Legislative Audit Council Audit Reports
∗ Great Towns
∗ Public Library Annual Statistical Summary
Featured Collections

21. Keyword
search
Browse
Collection
Browse
Recent
Updates

22. Permanent URL
PDF File
Collection

23. ∗ Address given by the
governor the day he/she is
inaugurated
∗ 23 documents, 1890-2011
(not inclusive)
∗ Also includes programs for
Gov. Robert McNair’s
inaugural ceremony and
ball (1967)
Inaugural Addresses

25. ∗ State Department of
Education publication
∗ 1912-2003 (working on
1977-1990)
∗ Directory of State
Department of Education
Staff, List of all schools,
county superintendent and
principals, yearly statistics.
∗ Fragile & Often Used
School Directories

26. ∗ Legislative Audit Council
conducts performance
audits of state agencies and
programs as requested by
the General Assembly
∗ 221 documents, 1976-2011
∗ Both scanned from print
collection & born-digital on
LAC website
Legislative Audit Council
Audit Reports

27. ∗ The documents in
the State Document
Depository will be
linked to their
records in SC LENDS.
∗ Process has started.
SC LENDS

28. Union County Tombstone
Project

29. ∗ In collaboration with the Union County Carnegie Library, the South
Carolina State Library presents a project featuring tombstone
transcriptions and images from three Union County cemeteries.
∗ Presbyterian Cemetery, Fairforest Presbyterian Cemetery, and
Belmont Cemetery in Union County, South Carolina.
∗ Volunteers took pictures of each tombstone and transcribed each
tombstone exactly in conjunction with rubbings where needed.
∗ IMLS grant
∗ Currently 853 records; Fairforest Presbyterian Cemetery coming soon
(~230 records)
∗ Poster Session Friday @ 8:30 to learn more!!
Union County Tombstone Project

32. Barbara A. Johnson Pictures

33. Future

34. ∗ More, more more!
∗ Digitizing is now a permanent workflow for the
Information Support Services staff
∗ Coming soon: Handbook of South Carolina, 1907 and
The State School Building Survey of South Carolina,
1937
∗ Comprehensive harvesting of born-digital documents
at state agency websites (already ~5,000 saved)
∗ Adding select collections to the South Carolina Digital
Library
Future Plans

35. ∗ Questions??
∗ Thank you for attending our session!
∗ Please feel free to contact us:
∗ astone@statelibrary.sc.gov
∗ cyates@statelibrary.sc.gov
∗ Special Kudos: USC SLIS Interns: Elaine Koutroulias,
Samantha Hale & Maxine Henry, Information Support
Services staff: Janell Eades, Carolyn Hite, Linda Lange,
& Wesley Sparks, SCSL IT staff
Thanks!