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Confidential & Proprietary
© SmartAction
Start Every
Conversation with AI
CMO
Brian Morin
Senior Director, Sales
Phillip Fisher
The Intelligent Front Door for
Customer Service
Director of Product Marketing
Helena Chen
Confidential & Proprietary
©SmartAction | 2
About SmartAction
AI-Powered Virtual
Agents for Omnichannel
Self-Service
What We Do Our Mission
To make life less hard®
for brands and their
customers
#1 Rated
Solution on Gartner
Peer Insights
Achievements
Founded as AI research
firm & headquartered in
Fort Worth, TX
Company
100+ Customers
across 12 industries
Confidential & Proprietary
©SmartAction | 3
Agenda
The Case of the Shrinking Workforce
Making the Case for Conversational AI
The CX Evolution
Live Demo - Scheduling
Mining the Data for Gold
Confidential & Proprietary
©SmartAction | 4
The Case of a Shrinking Workforce
U.S. Labor Participation
Record high of 67.3% in
January of 2000
Stabilization at around 63%
from 2013 - 2020
Pandemic drop to 60.2%
Source: Federal Reserve Economic Data
Confidential & Proprietary
©SmartAction | 5
The Great Resignation – Why are people quitting?
Better opportunity/professional
development
Higher wages – candidate’s market
Changing priorities
Feeling burned out and unsupported
Confidential & Proprietary
©SmartAction | 6
Making the Business Case for Conversational AI
• What’s the ROI?
• What are the cost savings?
• How will this impact CX?
Before…
Now: Business Continuity
• Reduction in agent supply
• Long hold times; increasing AHT
• Service demand
©SmartAction 7
Confidential & Proprietary
©SmartAction | 7
The CX Evolution
“Press 1 for…”
“How can I help
you today?”
“You can say
things like…”
Confidential & Proprietary
© SmartAction
Not every conversation will end with AI, but
every conversation should start with AI.
Confidential & Proprietary
©SmartAction | 9
Why Now?
Order
Tracking
Scheduling Balance
Inquiry
Hotel
Reservations
Password
Reset
How can I help
you today?
Food
ordering Claim
Status
Natural Language
Intent Recognition
Confidential & Proprietary
©SmartAction | 10
Let’s Break It Down
“Can I change my appointment to Friday at 4pm?”
Utterance
Intent: ChangeAppointment Entity Entity
Confidential & Proprietary
©SmartAction | 11
Confidential & Proprietary
©SmartAction | 11
IVA pre-emptively
offers the provider
from the last visit
IVA authenticates
caller with HIPAA-
compliant
authentication
IVA: “The next appointment I have
available is (offers date and time). Does
that work for you?”
CALLER: “No.”
Outbound text
received by caller
Live Demo: Scheduling an Appointment
IVA offers appointment time next available
IVA: “Hi Brian. Welcome to
the SmartAction clinic. How
can I help you today?
CALLER: “I’d like
to schedule a new
appointment.”
IVA negotiates
appointment slot
with patient
IVA confirms appointment
and asks if caller would like
text confirmation
IVA sends
outbound text to
caller
Confidential & Proprietary
©SmartAction | 12
Front Door Strategy: Intent Capture
1. Eliminate hold times
2. Make it faster for customers to self-serve
3. Get customers to the right prompt within
an intent flow
4. Mine the data to train your AI
Confusion Transfers
Biz Rule Transfers
Confidential & Proprietary
©SmartAction | 13
Mining Data to Train & Optimize
Confusion Transfers
A phrase the AI
model has not been
trained to handle
A word the AI model
has not been trained
to handle
A misspelled word from
ASR that breaks the NLU
An intent the bot has not
been trained to handle
AI Model Trainer AI Model Trainer NLU Expert
AI Model Trainer
Platform Power User
Finding problems and
collaborating on tuning
Confidential & Proprietary
©SmartAction | 14
I’m hoping to change the room I’m
staying in
It sounds like you would like to make a
change to your reservation, correct?
Yes.
In a few words tell me what you would
like to change.
Let me transfer you to an agent who can
help.
Hi Jay, how can I help you today?
I’d like to see if my room can be
moved closer to the pool.
Confusion Transfer
Unrecognized Intent
Confusion Xfer
Pool
Decision Considerations:
1. Define “pool” as a designated biz rule
xfer and pass it to agent with context
2. Add capabilities for IVA to find a room
near a pool at each resort
3. Add capability for IVA to add a room
request in reservations notes but not
guaranteed
Finding
Intents Your
Bot Isn’t
Trained to
Handle
Confidential & Proprietary
©SmartAction | 15
Business Rule Transfers
Mining Data & Training AI
Data Insights
Action 1
Stack rank biz rule
transfers by reason
(end state)
Decision Maker
Platform Power User
Action 2
Identity low hanging
fruit for optimization
Action 3
Add new capabilities to
the bot and AI model
Conversation Designer
Platform Power User
NLU Expert
Developer (TBD)
Confidential & Proprietary
©SmartAction | 16
Directed Dialog Follow-Up
“My mother-in-law is flying in from out of town on
Tuesday, so I won’t be able to make it to my
appointment unless we can move it to later in the
week, like Friday sometime in the afternoon.
Hi Jay, How can I help you today?
My mother-in-law is flying in from out of
town on Tuesday, so I won’t be able to
make it to my appointment unless we
can move it to later in the week…
I’m sorry, I didn’t get that. You can say
things like make a new appointment,
change an appointment, or cancel an
appointment.
Change an appointment
Got it. I see your appointment is
currently scheduled for Tuesday and
4pm. What would you like to change it
to?
Is Friday at 4pm available?
Let me check if there’s availability on
Friday at 4pm. One moment please.
???
Confidential & Proprietary
©SmartAction | 17
Why the AI Fails
o Tracking and reporting lacks the
granularity for actionable insights
o The application power user didn’t build
the bot and is learning
o Lack of NLU expertise
o Uninformed NLU model trainer
o Amateur conversation flow designer
o No developer support
Next Steps
info@smartaction.com
o Identify:
1. Call/chat types perfect for automation
2. Expected completion rates
3. Expected call volume deflection
o ROI Calculation
Free AI–Readiness
Assessment
Request Demo
or
What You’ll Get
©SmartAction
Confidential & Proprietary
©SmartAction | 19
About SmartAction
AI-Powered Virtual
Agents for Omnichannel
Self-Service
What We Do Our Mission
To make life less hard®
for brands and their
customers
#1 Rated
Solution on Gartner
Peer Insights
Achievements
Founded as AI research
firm & headquartered in
Fort Worth, TX
Company
100+ Customers
across 12 industries
Confidential & Proprietary
© SmartAction
Confidential & Proprietary
© SmartAction
Confidential & Proprietary
© SmartAction
Confidential & Proprietary
© SmartAction
Addendum
Confidential & Proprietary
©SmartAction | 22
Start Every Conversation with AI
“Where’s the
closest branch?”
“I’d like to set up
auto-pay.”
“I need travel
insurance.”
“I have to reset
my password.”
How can I help
you today?
Food
ordering
“What’s my
claim status?
Natural Language
Intent Recognition “I need to get proof
of insurance.”
©SmartAction 23
Confidential & Proprietary
©SmartAction | 23
Real-World Example
Insurance
“Hi Lucy! How can I help you
today?”
I’d like to get my proof
of insurance
I need to file a claim
I’d like to add my
daughter to my policy
ANYTHING ELSE
I need to make a
payment
I’d like to setup Auto-pay
I just bought a new car
to add to my policy
When does my policy
expire?
I need information on
my policy
I can’t find the right
form on the website
What is my claim
status?
My address has
changed
I need the lienholder
verification department
What is my deductible?
When is my next
payment due
Can you help me
reset my password
Confidential & Proprietary
©SmartAction | 24
Now and Then
467k jobs
added
4.0%
unemployment
rate
7.4 mil unemployed 6.5 mil unemployed
February 2020
January 2022
VS.
3.5%
unemployment
rate
273k jobs
added — 6.9M
Available
Confidential & Proprietary
©SmartAction | 25
The
Convergence of
Two Macro
Trends
Wages
Increase
Less
Workers
Costs
Decrease
AI
Improves
©SmartAction 26
Confidential & Proprietary
©SmartAction | 26
The Great Resignation — What’s Happening?
Why are employees quitting in droves?
Better opportunities with more flexibility
Poor pay
Unhappiness & lack of fulfillment
Burnout
4.3M quit in
August
4.4M quit in
September
Confidential & Proprietary
©SmartAction | 27
Purpose-Built for the Contact Center
Caller
Audio
“Let me confirm that I
heard you correctly.
You said, ‘Ford F-250.’”
Automatic Speech
Recognition
Virtual Agent
Response
NLU
ASR
“Aboard to have fifty truck.”
Text Transcription Natural Language
Understanding
Confidential & Proprietary
©SmartAction | 28
Latest Advancements Driving New CX Trends
Channel Switching
Shared Integrations,
Shared NLU Models,
Contextual Awareness
Tap or Type Chat
Rich Media Elements:
Buttons, Image
Carousels, OCR
Radio Buttons, GIFs,
Videos, etc.
Conversation
Complexity
Full Natural
Language Self-
Service
Open-ended
Intent Capture
Start every
conversation with AI
Confidential & Proprietary
©SmartAction | 29
Cookie Cutter vs. Tailored Solution
©SmartAction 30
Confidential & Proprietary
©SmartAction | 30
Helena thoughts to highlight
(see speaker notes)
Don’t know where this fits yet
Confidential & Proprietary
©SmartAction | 31
Automatic Speech
Recognition
Natural Language
Understanding
Audio
Dialogue
Management
NLU Dialogue
ASR
Speech Input

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Start Every Conversation with AI: The Front Door for Intelligent Customer Service

  • 1. Confidential & Proprietary © SmartAction Start Every Conversation with AI CMO Brian Morin Senior Director, Sales Phillip Fisher The Intelligent Front Door for Customer Service Director of Product Marketing Helena Chen
  • 2. Confidential & Proprietary ©SmartAction | 2 About SmartAction AI-Powered Virtual Agents for Omnichannel Self-Service What We Do Our Mission To make life less hard® for brands and their customers #1 Rated Solution on Gartner Peer Insights Achievements Founded as AI research firm & headquartered in Fort Worth, TX Company 100+ Customers across 12 industries
  • 3. Confidential & Proprietary ©SmartAction | 3 Agenda The Case of the Shrinking Workforce Making the Case for Conversational AI The CX Evolution Live Demo - Scheduling Mining the Data for Gold
  • 4. Confidential & Proprietary ©SmartAction | 4 The Case of a Shrinking Workforce U.S. Labor Participation Record high of 67.3% in January of 2000 Stabilization at around 63% from 2013 - 2020 Pandemic drop to 60.2% Source: Federal Reserve Economic Data
  • 5. Confidential & Proprietary ©SmartAction | 5 The Great Resignation – Why are people quitting? Better opportunity/professional development Higher wages – candidate’s market Changing priorities Feeling burned out and unsupported
  • 6. Confidential & Proprietary ©SmartAction | 6 Making the Business Case for Conversational AI • What’s the ROI? • What are the cost savings? • How will this impact CX? Before… Now: Business Continuity • Reduction in agent supply • Long hold times; increasing AHT • Service demand
  • 7. ©SmartAction 7 Confidential & Proprietary ©SmartAction | 7 The CX Evolution “Press 1 for…” “How can I help you today?” “You can say things like…”
  • 8. Confidential & Proprietary © SmartAction Not every conversation will end with AI, but every conversation should start with AI.
  • 9. Confidential & Proprietary ©SmartAction | 9 Why Now? Order Tracking Scheduling Balance Inquiry Hotel Reservations Password Reset How can I help you today? Food ordering Claim Status Natural Language Intent Recognition
  • 10. Confidential & Proprietary ©SmartAction | 10 Let’s Break It Down “Can I change my appointment to Friday at 4pm?” Utterance Intent: ChangeAppointment Entity Entity
  • 11. Confidential & Proprietary ©SmartAction | 11 Confidential & Proprietary ©SmartAction | 11 IVA pre-emptively offers the provider from the last visit IVA authenticates caller with HIPAA- compliant authentication IVA: “The next appointment I have available is (offers date and time). Does that work for you?” CALLER: “No.” Outbound text received by caller Live Demo: Scheduling an Appointment IVA offers appointment time next available IVA: “Hi Brian. Welcome to the SmartAction clinic. How can I help you today? CALLER: “I’d like to schedule a new appointment.” IVA negotiates appointment slot with patient IVA confirms appointment and asks if caller would like text confirmation IVA sends outbound text to caller
  • 12. Confidential & Proprietary ©SmartAction | 12 Front Door Strategy: Intent Capture 1. Eliminate hold times 2. Make it faster for customers to self-serve 3. Get customers to the right prompt within an intent flow 4. Mine the data to train your AI Confusion Transfers Biz Rule Transfers
  • 13. Confidential & Proprietary ©SmartAction | 13 Mining Data to Train & Optimize Confusion Transfers A phrase the AI model has not been trained to handle A word the AI model has not been trained to handle A misspelled word from ASR that breaks the NLU An intent the bot has not been trained to handle AI Model Trainer AI Model Trainer NLU Expert AI Model Trainer Platform Power User
  • 14. Finding problems and collaborating on tuning Confidential & Proprietary ©SmartAction | 14 I’m hoping to change the room I’m staying in It sounds like you would like to make a change to your reservation, correct? Yes. In a few words tell me what you would like to change. Let me transfer you to an agent who can help. Hi Jay, how can I help you today? I’d like to see if my room can be moved closer to the pool. Confusion Transfer Unrecognized Intent Confusion Xfer Pool Decision Considerations: 1. Define “pool” as a designated biz rule xfer and pass it to agent with context 2. Add capabilities for IVA to find a room near a pool at each resort 3. Add capability for IVA to add a room request in reservations notes but not guaranteed Finding Intents Your Bot Isn’t Trained to Handle
  • 15. Confidential & Proprietary ©SmartAction | 15 Business Rule Transfers Mining Data & Training AI Data Insights Action 1 Stack rank biz rule transfers by reason (end state) Decision Maker Platform Power User Action 2 Identity low hanging fruit for optimization Action 3 Add new capabilities to the bot and AI model Conversation Designer Platform Power User NLU Expert Developer (TBD)
  • 16. Confidential & Proprietary ©SmartAction | 16 Directed Dialog Follow-Up “My mother-in-law is flying in from out of town on Tuesday, so I won’t be able to make it to my appointment unless we can move it to later in the week, like Friday sometime in the afternoon. Hi Jay, How can I help you today? My mother-in-law is flying in from out of town on Tuesday, so I won’t be able to make it to my appointment unless we can move it to later in the week… I’m sorry, I didn’t get that. You can say things like make a new appointment, change an appointment, or cancel an appointment. Change an appointment Got it. I see your appointment is currently scheduled for Tuesday and 4pm. What would you like to change it to? Is Friday at 4pm available? Let me check if there’s availability on Friday at 4pm. One moment please. ???
  • 17. Confidential & Proprietary ©SmartAction | 17 Why the AI Fails o Tracking and reporting lacks the granularity for actionable insights o The application power user didn’t build the bot and is learning o Lack of NLU expertise o Uninformed NLU model trainer o Amateur conversation flow designer o No developer support
  • 18. Next Steps info@smartaction.com o Identify: 1. Call/chat types perfect for automation 2. Expected completion rates 3. Expected call volume deflection o ROI Calculation Free AI–Readiness Assessment Request Demo or What You’ll Get ©SmartAction
  • 19. Confidential & Proprietary ©SmartAction | 19 About SmartAction AI-Powered Virtual Agents for Omnichannel Self-Service What We Do Our Mission To make life less hard® for brands and their customers #1 Rated Solution on Gartner Peer Insights Achievements Founded as AI research firm & headquartered in Fort Worth, TX Company 100+ Customers across 12 industries
  • 20. Confidential & Proprietary © SmartAction Confidential & Proprietary © SmartAction
  • 21. Confidential & Proprietary © SmartAction Confidential & Proprietary © SmartAction Addendum
  • 22. Confidential & Proprietary ©SmartAction | 22 Start Every Conversation with AI “Where’s the closest branch?” “I’d like to set up auto-pay.” “I need travel insurance.” “I have to reset my password.” How can I help you today? Food ordering “What’s my claim status? Natural Language Intent Recognition “I need to get proof of insurance.”
  • 23. ©SmartAction 23 Confidential & Proprietary ©SmartAction | 23 Real-World Example Insurance “Hi Lucy! How can I help you today?” I’d like to get my proof of insurance I need to file a claim I’d like to add my daughter to my policy ANYTHING ELSE I need to make a payment I’d like to setup Auto-pay I just bought a new car to add to my policy When does my policy expire? I need information on my policy I can’t find the right form on the website What is my claim status? My address has changed I need the lienholder verification department What is my deductible? When is my next payment due Can you help me reset my password
  • 24. Confidential & Proprietary ©SmartAction | 24 Now and Then 467k jobs added 4.0% unemployment rate 7.4 mil unemployed 6.5 mil unemployed February 2020 January 2022 VS. 3.5% unemployment rate 273k jobs added — 6.9M Available
  • 25. Confidential & Proprietary ©SmartAction | 25 The Convergence of Two Macro Trends Wages Increase Less Workers Costs Decrease AI Improves
  • 26. ©SmartAction 26 Confidential & Proprietary ©SmartAction | 26 The Great Resignation — What’s Happening? Why are employees quitting in droves? Better opportunities with more flexibility Poor pay Unhappiness & lack of fulfillment Burnout 4.3M quit in August 4.4M quit in September
  • 27. Confidential & Proprietary ©SmartAction | 27 Purpose-Built for the Contact Center Caller Audio “Let me confirm that I heard you correctly. You said, ‘Ford F-250.’” Automatic Speech Recognition Virtual Agent Response NLU ASR “Aboard to have fifty truck.” Text Transcription Natural Language Understanding
  • 28. Confidential & Proprietary ©SmartAction | 28 Latest Advancements Driving New CX Trends Channel Switching Shared Integrations, Shared NLU Models, Contextual Awareness Tap or Type Chat Rich Media Elements: Buttons, Image Carousels, OCR Radio Buttons, GIFs, Videos, etc. Conversation Complexity Full Natural Language Self- Service Open-ended Intent Capture Start every conversation with AI
  • 29. Confidential & Proprietary ©SmartAction | 29 Cookie Cutter vs. Tailored Solution
  • 30. ©SmartAction 30 Confidential & Proprietary ©SmartAction | 30 Helena thoughts to highlight (see speaker notes) Don’t know where this fits yet
  • 31. Confidential & Proprietary ©SmartAction | 31 Automatic Speech Recognition Natural Language Understanding Audio Dialogue Management NLU Dialogue ASR Speech Input

Notas do Editor

  1. Brian ----- Abstract:  Self-service is on the rise. More and more customers are looking to solve their own issues without human intervention.    Enter a conversational AI solution for your contact center.    AI virtual agents can help resolve a lot of routine and repetitive interactions, but not all are created equal. Some customer service interactions require a human —but just because some calls must be transferred to a live agent doesn’t mean they can’t all begin with AI.    In a 6-minute customer service call, 75% of that time goes to live agents doing manual research. There’s information gathering, authentication, capturing the intent of the call, and then a live agent trying to solve the issue. The other 25% goes to customer interaction of value. How can you render this process more efficient and give more space to the valued interaction to shine?    By starting every conversation with AI.    In this webinar, you’ll learn:  The importance of an intelligent front door at the beginning of every interaction  What calls are best handled by a collaboration between AI and live agents  How information gathering and authentication in natural language through an AI agent can cut down on AHT and save money on operating costs  What the intelligent front door experience looks like in a live demonstration  ----- This is webinar #1 in a four part series: Start every convo with AI Why convo AI projects fail How to build ROI for AI Masterclass: Conversational AI for contact centers (or why convo AI projects fail - part II) ---- Very excited for today’s webinar. We’re all familiar with voicebots and chatbots…and the concept of automating customer service with virtual agents – it’s nothing new. But what is “new” are the advancements in technology…and the evolution of virtual agents that have brought us to this point – where it now makes sense to start every conversation with AI. So we’ll discuss what it means to do that, and how that will affect contact centers from a containment standpoint, a data mining standpoint, and perhaps most importantly – from a workforce capacity standpoint. So with that, let’s go ahead and get started on why we are in need of AI now more than ever
  2. Brian We deliver AI-powered virtual agents as a service. That means we deliver the full conversational AI technology stack. It’s turnkey. It’s omnichannel. All of our clients use our voice self-service module. Most clients coming to us today rely on us for more than voice but their digital channels as well over chat and text. We use an open platform that incorporates best-of-breed AI and machine learning tools from both Google and Microsoft to augment our proprietary tools and stitching, so we really do believe we are delivering the best experience in the marketplace. But what makes us a little different is that we’re not just trying to sell a software licenses or seats and throw them over the fence and wish you good luck on your journey. Conversations with machines are complex. It needs experts. So we bundle end-to-end CX services with our technology. And when I say end-to-end, that means everything – the design, the build, and even the ongoing operation after go-live because it requires care and feeding where a team needs to dedicated to training AI models, examining data and optimizing the experience. So at the end of the day, we’re really stepping in more as a partner instead of just a technology provider. That makes us responsible for delivering the CX that was promised and the ROI that was promised. We’d like to think that approach is working for us. We operate the AI-powered CX for more than 100 brands [only say this if not following with the Gartner Peer Insights slide] currently the top-rated conversational solution on Gartner Peer Insights. So if you’re interested in what others have to say about us, starting with those reviews is a good place to start.
  3. Helena
  4. Helena Let’s start with a little context as to how we got to where we are now – so this graph shows the labor participation rate in the US – and you can see from our record high back in January 2000 – where the participation rate was 67.3%, that even with the slight ups and downs, it’s been steadily declining since then. And we’ve had two recessions that had a significant impact – you can see that marked by the vertical gray bars – 1) There was the early 2000 dot-com bubble burst, when an over-inflated Nasdaq lost more than 75% of its value and wiped out a generation of tech investors. 2) Then, we had the Great Recession, which ran from December 2007 to June 2009 – and that was the longest economic downturn since the Great Depression – so you can see that it severely affected the labor participation rate enough to drop it to 63% until it normalized (and I use that term loosely here) around 2013. 7 years of hovering around 63% came to an end when the pandemic began and brought it to the lowest point — 60.2% This decline is not a phenomenon that’s particular to the US -- it’s been on the decline for decades on a global scale as well. https://fred.stlouisfed.org/series/CIVPART (graph above) https://www.census.gov/library/stories/2021/06/why-did-labor-force-participation-rate-decline-when-economy-was-good.html https://www.investopedia.com/terms/p/participationrate.asp https://www.bloomberg.com/news/features/2021-08-05/why-is-u-s-labor-force-shrinking-retirement-boom-opioid-crisis-child-care
  5. Helena So we have the shrinking workforce, which isn’t a new concept – but to further complicate matters, we also have the great resignation -- a term we’ve all heard ad naseum lately. The surge of quits is colliding our exacerbating labor shortage, and it’s creating a lot of pains for companies with hiring and retaining.  Quitting has been especially high in hospitality, healthcare and retail, as well as low-wage sectors in general, where workers have been taking advantage of strong demand to look for jobs with better pay or working conditions. No surprise that these are the top reasons for quitting: Feeling burned out – people are feeling restless and unsupported. Elevated stress from the pandemic has affected everyone and its causing burnout, along with job-related stress, too. Better opportunities – many feel that they’re no longer progressing. In a recent survey of 1,200 Americans who are planning to quit their jobs in the next 6 months, 78% have enrolled in an online training course or certificate program to learn new skills It’s a strong candidate’s market – workers have more bargaining power to negotiate higher pay, more benefits, and greater flexibility Lastly – the pandemic has brought this collective moment of reflection – where it has many of us questioning – does the work I do really matter? – is this what I want to do? Is this making me happy? So we’re seeing this shift in mindset – and many are taking the opportunity to quit -- millions of baby boomers retiring early, but also millions of "Gen Z" workers - people in their teens and early 20s. Many more women than men https://www.cengagegroup.com/news/press-releases/2022/great-resigners-research-report/ --- https://www.nytimes.com/2021/11/03/business/jobs-workers-economy.html https://www.washingtonpost.com/business/2021/10/12/jolts-workers-quitting-august-pandemic/ https://www.washingtonpost.com/business/2021/11/12/job-quit-september-openings/ https://www.bls.gov/news.release/pdf/empsit.pdf https://www.washingtonpost.com/business/2021/10/13/great-resignation-faq-quit-your-job/
  6. Phill …making the case for conversational AI. UP until very recently, the business case to invest in conversational AI was driven by cost. What’s the ROI? What’s the cost saving? And the selling point was that you’d be able to automate common, repetitive tasks in the contact center for a third of the cost of a live agent. And while those things still hold true, the biggest driver now for conversational AI in the contact center business continuity. We’re seeing a reduction in agent supply. We’re hold times and AHT go up – and these things are happening in contact centers for all the reasons we just mentioned. There’s a real opportunity to leverage technology to meet service demand in a way that’s cost effective and scalable.
  7. Brian Segue slide to starting every conversation with AI. You can say things like “xxx” is the old, directed dialogue way.
  8. Which brings us to the point – that every conversation should start with AI.  So up until recently, there was a clear delineation between what call types would go to a virtual agent and what would go to a live agent. Now, we’ve reached a tipping point where now all customer interactions can begin with AI...and it can then resolve the issue or pass the baton to a live agent will full context.
  9. Phill Let’s explain why that is – so the “old” way was directed dialogue where you were limited to a few prompts – for example, “You can say things like, '''What's my balance?, make a deposit, or transfer funds.’” Now you can ask the open-ended question, “How can I help you today?” without adding any limitations of what you could ask. The AI is able to understand and process what it is that you’re trying to do. And this capability refers to natural language intent capture – or intent recognition. So across different verticals and use cases, And this is leaps and bounds beyond the traditional IVR experience that's very rigid and as to follow a structured path.         
  10. Helena Let’s dig down a little deeper – and break down what’s happening on the backend, so AI isn’t this black box of mystery. In this example, the customer is asking – Can I change my appointment to Friday at 4pm? That whole phrase that she spoke is called the utterance. And what AI does – or specifically, natural language understanding is to parse that utterance – in other words, it’s converting the sentence into a format that I can understand. So in that sentence, it extracts the intent, or the goal that the customer is trying to achieve. [Another way to think of the intent is as “the intention” or what is the customer’s intention?] In this utterance, we also have an entity, or in this case, we have two entities – Friday (the day) and 4pm (the time). And an entity acts as the modifier to the intent. It’s essential capture both the intent and the entities correctly in order to deliver what the customer wants. It’s not enough to know that the customer wants to change their appointment – we also need to know what day and time to change it to. Which brings us to the question -- what happens when the virtual agent isn’t able to understand the customer?
  11. Brian (938)-200-0023 We do a lot of scheduling for different industries. We schedule everything from home repair, house tours for real estate, service appointments for auto dealerships, and public transit rides. But the biggest is in healthcare. So I’d like to showcase an example that we do for doctors and dentists – Brian will STEPS TO FOLLOW 1. “Hi Helena, are you calling to schedule a new appointment, change an existing appointment, or cancel?” Umm yeah, I'd like to schedule a new appointment. 2. IVA pre-emptively offers the provider from last visit. Yes. 3. IVA authenticates caller (name, birthday, and zip code). 4. “Is this a new exam, follow-up, or something else?” It’s going to be a new exam. 5. In a few words, tell us why you are coming in. Yeah, so I have this persistent cough that won’t go away. I’ve had it for 3 weeks now and nothing I've been taking for it has been helping.   6. “The next appointment I have available is {xxx}. Does that work for you?” No. 7. “What day would you like to come in for your appointment?” Do you have something available next Tuesday in the early afternoon? 8. I have an appointment available on {xxx}. Yes, that’ll work! Point out that when I said "no" to the first time it offered, it asked for which day I want to come in. Instead of giving a day, I said the day AND time frame (afternoon) when I wanted to come in and it handled no problem. When I didn't like the time, it asked what day I'd like to come in. Instead of saying the day, I asked for the times it had on Wed and gave me the first available time. As you can see, the flows aren't strict and are able to react in natural language in much the same way a human conversation might go. 364-202-3762
  12. Phill When you adopt a strategy of open-ended intent capture for your front door that allows your customers to say anything, that builds up a gold mine of data that you will use to optimize your bot. This will allow you to mine that data to find out why your customers are calling. A lot of contact centers don’t have a good understanding of why their customers are calling and exactly what they are calling about On Day 1, your bot will not be trained to account for all the things your customers are asking for and that’s fine – just transfer to a live agent for anything you don’t understand – but this will present a data hierarchy on all the things your bot has not been trained to handle and allow you to prioritize the roadmap of optimizations you need to make. And those optimizations will fall into 2 different buckets. One bucket is confusion transfers. Confusion transfers mean the AI did not understand what the caller was asking for so the bot transfers the call to a human. A business rule transfer means the AI understood what you were asking for but hasn’t been trained to handle that, so transferring you to a human. It’s a purposeful transfer. You have to encode these insights into your bot or otherwise you’re going to get a flood of data and have no idea on where you need to focus your training and optimization efforts (a topic for another day)
  13. Phill Here’s what makes your confusion transfer bucket such a gold mine - because it tells you all the reasons why customers are calling that either the AI model has missed or the bot has not been trained to handle The first two on the left are straight forward and not too hard to deal with, it’s just time consuming. These are instances where someone said a word or phrase related to an intent the bot is supposed to handle, but the AI model was a little immature -- wasn’t trained to handle that particular word or phrase, thus a confusion transfer that shouldn’t have been a confusion transfer. This is merely a case of training the AI on what it should do the next time it sees a similar phrase or identical word. This means you can’t have just anyone training your AI model. They have to have a full grasp of what the bot is capable of handling to know which prompt the AI needs to trigger the next time it hears the same thing. A big misnomer is that AI learns on its own and gets better without any human intervention. (don’t we wish that was true?!) But while it doesn’t learn on its own, AI does a good job of pointing humans to where decisions need to be made on how it should be trained. (26:29) Misspelled words from your speech-to-text engine are little tougher. In fact this is one of the biggest reasons for failed voice experiences. Some technologies only allow for machine learned based NLU and don’t have algorithmic rules based approaches to deal with the words that machine learning doesn’t capture. There is no easy button on this. So first of all, you have to be equipped with a technology tool set that allows you to use both approaches but then you also need the NLU expertise on how to best use those tools in concert with each other. (example) Last on the far right, this is a big one on Day 1. In fact, this is the most important one to deal with on Day 1 and the reason for that is because it really isn’t a confusion transfer in the sense that the bot didn’t make a mistake, rather, the caller asked for something the bot hasn’t been built to handle. That’s not a confusion transfer. That’s a business rule transfer. You just didn’t anticipate callers would be asking for that. So on Day 1, the biggest thing you’re doing is identifying all the things your callers are asking for that the bot wasn’t built to handle, and label them as a business rule so you can make smart decisions on how to optimize your bot.
  14. Brian On day I, 1n the area of reservations – somebody is going to. Bot wasn’t trained to handle it. You’re labeling it as a ‘business rule’ transfner. Why is that important? Once you fill enough in that business transfer bucket – all the reasons why users are calling you that your bot isn’t equipped to handle. find out how much volume you’re getting on a monthly basis. What kind of
  15. Brian Stack ranking why all the transfers are happening in the first place. Business Rule Transfer is a known intent the bot has not been trained to handle. What should we do to rain or make changes to the bot? Uou need a conversation designer. Hand if off to the NLU expert involve phrases.
  16. Helena (setup for why the AI fails. What happens if somebody goes off the rails?) ?…and it really is a matter of when, not if. So when you launch your conversational AI solution, it’s a given that your virtual agent isn’t going to understand everything. And that’s because the training it’s received so far has been mostly from the QA team. It hasn’t had a chance to interact with your customers, so it’s not able to anticipate all the possible intents and entities. And so in this example, “my mother in law is flying in from out of town on Tuesday, so I won’t be able to make it to my appointment…” this isn’t something we’ve trained the virtual agent to handle [even if you are using prebuilt models to speed up intent prediction and extract the context within the utterance]. So the key point here, is that it’s only after deployment that critical data starts pouring in – and you can see how your customers are engaging with the virtual agent. Are they dropping off at certain points in the conversation flow? Do we see any patterns where the virtual agent is getting stumped? --- (if the IVA doesn’t get it the first time, directed dialog)
  17. Brian A successful AI or machine learning initiative requires experience in people, process, and technology, and good supporting infrastructure. Gaining that experience does not happen quickly. Many AI projects fail because they are simply beyond the capabilities of the company. This is especially true when attempting to launch a new product or business line based on AI. There are simply too many moving parts involved in building something from scratch for there to be much chance of success. ---- Why AI Fails to Deliver: https://www.infoworld.com/article/3639028/why-ai-investments-fail-to-deliver.html#:~:text=Many%20AI%20projects%20fail%20because,be%20much%20chance%20of%20success.
  18. Brian We deliver AI-powered virtual agents as a service. That means we deliver the full conversational AI technology stack. It’s turnkey. It’s omnichannel. All of our clients use our voice self-service module. Most clients coming to us today rely on us for more than voice but their digital channels as well over chat and text. We use an open platform that incorporates best-of-breed AI and machine learning tools from both Google and Microsoft to augment our proprietary tools and stitching, so we really do believe we are delivering the best experience in the marketplace. But what makes us a little different is that we’re not just trying to sell a software licenses or seats and throw them over the fence and wish you good luck on your journey. Conversations with machines are complex. It needs experts. So we bundle end-to-end CX services with our technology. And when I say end-to-end, that means everything – the design, the build, and even the ongoing operation after go-live because it requires care and feeding where a team needs to dedicated to training AI models, examining data and optimizing the experience. So at the end of the day, we’re really stepping in more as a partner instead of just a technology provider. That makes us responsible for delivering the CX that was promised and the ROI that was promised. We’d like to think that approach is working for us. We operate the AI-powered CX for more than 100 brands [only say this if not following with the Gartner Peer Insights slide] currently the top-rated conversational solution on Gartner Peer Insights. So if you’re interested in what others have to say about us, starting with those reviews is a good place to start.
  19. Helena So as Brian was just mentioning, the old way was directed dialogue where you were limited to a few prompts – for example, “You can say things like, '''What's my balance?, make a deposit, or transfer funds.’” Now you can ask the open-ended question, “How can I help you today?” without any caveat – and the AI is able to understand and process what it is that you’re trying to do. And this capability refers to natural language intent capture – or intent recognition. So across different verticals, use cases, and customer interactions, there’s an opportunity to leverage AI in a whole new way.  And this is leaps and bounds beyond the traditional IVR experience that's very rigid and has to follow a structured path.         
  20. Helena And just to showcase a quick example – insurance is a big vertical for us -- we handle more than 20 different use cases – which means, more than 20 different intents. And keep in mind that even with just one intent, there are so many different ways that you can ask for the same thing – and so we have to account for all of those variations. And so the process is that when a customer calls in, we’re utilizing open-ended intent capture to ask ‘how can I help you?’ and the caller can reply to the AI in their own words and essentially say anything. What we’re listening for is certain hot words or phrases to identify the intent they are calling about, so we can put them in the right flow. So if the customer is asking about proof of insurance, we can take them to that part of the flow to help them get a copy of their insurance. If the virtual agent hears “claim” but isn’t quite sure what the customer wants to do, then we can put them at the top of the claims-intent flow and ask them to describe what they’d like to do and then lead them down the appropriate path from there. What we’re doing is delivering a natural language experience from beginning to end. If they call in about points and saying something related to banking or borrowing points, we’ll take them straight to that part of the flow to bank or borrow. If we heard points but we’re not entirely sure yet what they want to do with their points, we’ll put them at the top of the points intent flow and ask them to describe in a few words what they would like to do and hand-hold them from there. The same applies for reservations and member services. If they tell us they want to book a new room AND give us the destination, we can skip asking about reservation type or destination and go straight to check-in and check-out dates to confirm availability.
  21. Helena Let’s start with a little bit of context – where are we now and where were we A record-setting spike in coronavirus cases kept millions of workers at home in January and disrupted businesses from coast to coast. But it couldn’t knock the U.S. job-market recovery off course. Employers added 467,000 jobs in January, seasonally adjusted, the Labor Department said on Friday. While Omicron appears to have done less damage to the overall economy than many people feared, it has been painful for many individual families and businesses. Six million people reported in mid-January that they had worked fewer hours — or not at all — at some point in the previous four weeks because their employer closed or lost business as a result of the pandemic, the Labor Department said. That was about twice the number who reported such a disruption a month earlier. To understand the job market as it exists, let’s look at a few key figures from October 2021. 531k jobs were added while the unemployment rate dropped by .2% from Sept to Oct to 4.6% and right now, 7.4M people are unemployed How that compares to February of 2020, right before the pandemic kicked into gear in the US, we can see the unemployment rate was 3.5% and over 5 million people were unemployed. To top it all off, we have a macro trend that certainly doesn’t help the job market and that’s the shrinking workforce. https://www.washingtonpost.com/business/2021/10/12/jolts-workers-quitting-august-pandemic/ https://fred.stlouisfed.org/series/JTSQUR#0
  22. Helena So what’s interesting is that we’ve come to a convergence of two macro trends – on the left, you have one trend that’s really working against you. There are fewer workers participating in the labor market…but at the same time, companies are offering higher wages to attract and hire talent. On the right, you have another macro trend – and this one is working in your favor. So it’s very similar to Moore’s law – in that we’re seeing greater technological capabilities and applications for conversational AI…while the price to invest and utilize this technology, is dropping. And so with this convergence, it all boils down to….
  23. Sofia So the shrinking workforce isn’t a new concept. It’s been theorized for years prior to the pandemic. And to further complicate matters, we have the great resignation. The surge of quits is colliding with an existing labor shortage, and it’s creating a lot of pains for companies with hiring and retaining.  Today, job seekers find nearly 50% more job openings than they had pre-COVID. That’s the 10.4M jobs available compared to the 6.9M available pre-pandemic. And thanks to the adoption of certain technologies that make remote work possible, job seekers can also expand their search beyond their hometowns. Front-line and low wage workers typically see high rates of turnover even without a pandemic. but employees in those roles are especially likely to leave now for a mirad of reasons. Better opportunities with more flexibility like the ability to work remotely and eliminate commute are more available than ever. Employees that are fed up with stressful work environments and lack of fulfillment are at their wits end. The workers economy gives them opportunity to find better jobs. Elevated stress from the pandemic has affected everyone and its causing burnout, along with job-related stress, too. People are quitting because of poor compensation. Companies are in more competition than ever against one another, so workers are able to get better paying jobs elsewhere and that’s raising wages. https://www.nytimes.com/2021/11/03/business/jobs-workers-economy.html https://www.washingtonpost.com/business/2021/10/12/jolts-workers-quitting-august-pandemic/ https://www.washingtonpost.com/business/2021/11/12/job-quit-september-openings/ https://www.bls.gov/news.release/pdf/empsit.pdf https://www.washingtonpost.com/business/2021/10/13/great-resignation-faq-quit-your-job/
  24. And so if you’re aiming to deliver a CX that’s as good as a human – you need an NLU engine that is customized to listen for the intents your business anticipates it will hear.  And in customer service, there’s a limited range of questions and answers, so you’re not trying to boil the ocean. As long as you know what those grammars are, you can narrow the aperture of what you’re listening for and tune for only those grammars, or anything that sounds even remotely similar to one of those grammars. Onscreen is a truncated conversation flow for one of utility customers. When one of their customers call in, and says things like: I need to make a payment arrangement Or, can I get an extension on my bill?  Our system has that domain training in customer service to correctly interpret the customer’s intent and take the right actions. As I mentioned, this is just a little piece of the conversation. The customer actually has the power to negotiate the amount if they’d prefer to pay in installments…so this interaction is much more complex than it would be if you were interacting with Alexa. And this is a conversation that is perfect for automation – when customers are calling to negotiate payment arrangements with their utility company, it’s not a conversation they’d rather have with a human. And so in this instance – it's a win-win. We're delivering a customer experience that's on par or even better than a human agent.  https://medium.com/snips-ai/deep-dive-into-snips-spoken-language-understanding-embedded-system-8090914e260f
  25. Brian
  26. Industry-Specific Language For the application to be meaningful, you must train it on many intents. Each requires capturing different ways someone can ask a question, which involves a lot of training and tuning. It’s a much larger effort than most people think, and often an unpleasant surprise for practitioners. In many industries, it entails teaching the application a specific terminology. Think of mortgage or healthcare. Thankfully, many vendors have been packaging generic “intents.” I recommend looking for providers that cover your application domains. You must assess how industry-specific your use cases are and orient your research accordingly. Business rules; guard rails (handling rules – the AI will handle calls differently than a human would) Knowing your grammars. What are the scope of responses that you are going to get from your customers.
  27. Option to self-serve or wait for human agent Instead of asking, “Is there anything else I can help you with?” consider suggesting two or three potential tasks that are related to what the user just finished. Sometimes next steps might follow naturally from the business use case: for example, for our customer Tricon, if a potential buyer asks for information on a house, the virtual agent knows to follow up that inquiry with “Would you like to schedule a tour?” Setting customer expectations. Your hold time is 10-min. Let’s collect some information to get you to the right representative. I just have four questions. Alphanumeric capture (funnelling down the aperture that you’re listening for) ie vehicle year, then make, then model
  28. Purpose built for the contact center And so if the goal is to deliver a CX as good as a human would – you need a solution that is purpose built for customer service. if you know what you’re listening for, you can have developers tune your NLU engine to only listen for vehicle names – and that means pattern matching the acoustics of what we heard and against the acoustics we were expecting to hear so we can run hypotheses on how they correlate even if the speech rec got it wrong. In fact, anytime speech rec delivers something that doesn’t match an expected output, this NLU engine kicks in as a fail safe on accuracy to see if it can find anything that sounds even remotely similar to a vehicle name. That’s the secret sauce to really good speech technology because speech to text is never 100% right. So there are many conversational AI solutions that solely use an ASR to transcribe speech to text. And there are other general-purpose conversational AI platforms that also have contextual NLU But in the arena of customer service where you can actually predict how a caller might respond to a question, you can go many leaps beyond contextual NLU and do something highly tailored that really drives up accuracy far beyond anything the best ASR can give you