Implementing 5S results in obvious improvements within the application area, plus, or even more importantly, in the change of people’s attitude towards their work and towards what they are doing. 5S implementation is the first steps to increase the efficiency in your company and the base for the future improvements.

1. SUSTAIN 5S
SET IN ORDER
SORT
STANDARDIZE
SHINE
efficient
an company
to steps first The

2. WHAT DO WE OBTAIN WITH 5S?
Implementing 5S results in obvious improvements within the application area, plus, or even
more importantly, in the change of people’s attitude towards their work and towards what they
are doing.
It is impossible to start a 5S campaign with only one or two persons. It is necessary to have
everybody involved. Each thing that has to be done is fairly simple. The difficulty consists in
doing that thing on a regular basis. This calls for determination, perseverance and cooperation.
But this combination, in turn, creates a new meaning to team identity, and a better climate in the
company.
It is important that we start by doing. How well the theory has been understood is not
essential. THE THEORY DOES NOT PRODUCE RESULTS!!! Only action produces results! And
this action has the power to change people’s attitudes! It has the power to transform them!
Each part of the 5S-process is important. Each step has the power to ‘open' people’s eyes. The
5S-method is the best way to start eliminating wastage.

3. 1. Sorting the things that aren’t necessary (Sei-ri)
Purpose
Differentiate between what is necessary and what is not used, and ‘get rid' of the things you don’t
need.
Elimination of things which are not needed
Goals
Setting the criteria and using it to eliminate that which is not necessary.
Practicing 'stratified' management to establish priorities.
Be ready to tackle the causes of dust.
Activities
Elimination of that which is not necessary.
Addressing the causes of dust.
Kaizen and standardization.
Principles
Elimination of things which are not needed. Analyzing the causes of why those things are there.

4. SORTING
1. Identify – which are the things that are needed at the workplace and
which are the old, useless ones
2. Discard the things which you don’t need, don’t keep useless
things.
3. The objects which are used weekly are stored in cabinets.
4. The objects used every hour are stored near or on the machine.
5. Buy the cabinets etc., which you need for the proper storage of
the tools

5. The main purpose of the first S in 5S is to clarify the
situation, which implies eliminating the loss caused by
moving the things and the waste of time arising when
searching for a tool or material. The other S – Setting in
order and Standardizing – develop the habit of discipline at
the workplace, a habit which is crucial in the next stages of
Lean implementation.

6. 2. Setting in order (organising) the necessary things (Sei-ton)
Purpose
Establishing a neat and simple location plan, so that you can always have what you need, in
the quantity that you need and then when you need it.
A well organized workplace → Straightening the things I need so that they are within
reach
Goals
Neat appearance of the workplace.
Efficient and simple location plan (including for quality and safety).
Increasing the quality by eliminating the waste of time for searching various things.
Activities
Functional storage based on the questions who?, what?, where?, when?, why? and how?
Allocation of place for each thing and for all things.
Visual arrangement for easier identification of things and locations.
Setting up an easy replacement method.
Principles
Functional storage and elimination of the need to search for things.

7. SET IN ORDER
1. Placing things at the right place, they can be found and used
in due time
2. Identifying the workplace, the machines, the shelves
3. Establishing housekeeping rules.

8. 3. Shining (Sei-so)
Purpose
Eliminating garbage, dust and foreign things for a clean workplace.
Cleanliness as a form of inspection.
Goals
A level of cleanliness suitable to your needs.
Target, a clean workplace, without mess and without dust.
Finding the small problems with the Cleanliness Inspection.
Understanding the fact that cleanliness is being checked for.
Activities
Setting up the standard procedure for cleaning
Arranging the cleaning utensils at every workplace
Preventing mess by targeting its source.
Checking the equipment and corrective actions.
Principles
Shining is for control, standstill and defects elimination.

9. SHINING
1. Spend at least 5 minutes daily to clean the work area.
2. Waste and scrap separation and removal.
3. Check that all tools and/or materials necessary at the
workstation (established at the first 2 S) are at their place.

10. 4. Standardizing the work methods (Seiketsu)
Purpose
Keeping things organized and clean, even in personnel matters.
Standardizing the rules.
Goals
Standards for maintaining 5S.
Developing visual management, so that abnormalities are “brought to sight”
Activities
 Creating a system of visual inspection.
 Early detection and action devices
 Handbook for maintaining standardization.
 Developing a Color code.
 Training, so that the people respect the housekeeping rules independently.
Principles
Visual management and 5S standardization.

11. STANDARDIZING
1. Make a habit of keeping orderliness. Be strict. No
deviation is permitted. Else, the people around you will think
that everything is just something for the moment.
2. Follow the rules. If it is necessary, change them, but follow
the rules.
3. Don’t go back to chaos.

12. 5. Sustaining (Shitsuke)
Purpose
Doing the right thing, a matter that goes without saying.
Goals
 Everybody’s involvement to developing good habits and following rules.
 Communication and feedback, a daily routine.
Activities
 5 minutes of 5S activities in every shift.
 Communication and feedback.
 Individual responsibility.
 Practicing good habits.
Principles
Forming a habit and creating workplace discipline.

13. SUSTAINING
1. Follow the rules and ask the others to follow them, i.e. cleaning
at the end of every shift, orderliness on desks, etc.
2. Search continuously for ways of improvement
3. Redo the 5S cycle at la regular intervals (PDCA). You will
surely find something that can be improved, at every cycle.
4. Establish weekly audits for compliance with 5S.

14. 5S
Five Japanese words starting with the letter ‘S’.
SEI-RI (Sorting)
SEI-TON (Set in order)
SEI-SO (Shining)
SEI-KE-TSU (Standardizing)
SHI-TSU-KE (Self Discipline)
FIVE KEYS FOR
WORKPLACE IMPROVEMENT

15. Japanese English What does it mean?
Seiri Sort Removing things which are not needed
Seiton Set in order
A well organized workplace  Setting
the things that I need in order, so that
they are within reach
Seiso Shine Cleaning and keeping cleanliness at the
workplace
Shitsuki Standardize
Standardizing the rules. Training, so
that people follow the housekeeping
rules independently
Seiketsu Sustain Keeping the level up so that things
won’t return to chaos.

16. The 5S have been and still are around us and there is nothing new on them. It is
just that, until now, they have been neglected. When we look around closely, we
will see that there are many possibilities of improvement.
When we look at why we need the 5S at our workplace, it becomes clear right
away that there are many things which we do without thinking. 5S can help in
everything we do.
5S are like a mirror which reflects our attitude and behavior pattern. Very often
we ‘cover' our eyes and prefer to not ‘look' at what we are seeing.
Many daily problems that we face could be easily solved if we paid more
attention to the 5S. Not complying with 5S defines a lazy mind an a sloppy
attitude.
Before the management and the leading structures (heads of department, team
leaders, etc.) go ahead and tell other persons that they must implement 5S, they
have to think really good about whether they themselves understand the
necessity of implementing 5S.

17. PURPOSE OF
IMPLEMENTING 5S

18. 6
Defects
prevention
(Error proof)
5
Stop the abnormalities
(Stop the movement of defects)
Visual inspection
Warning when abnormalities occur
(Build the alerts)
Build standards at the workplace
Transmit the standards
Transmit the information
4
5S Organization of the workplace
3
2
Visual display
1
SAFETY

19. 5S and Workplace Safety
Highlighting orderliness at the workplace
But, what this really means is that special attention has to be paid
to the ordinary things. Do you use the safety helmet and shoes? Are
you careful with the things when you carry them? Are the pathways
clearly marked? This small – apparently insignificant – things are the
one that make a difference. This is why people have emphasized the
importance of a tidy workplace. In addition to these things, the 5S are
also important for personal safety and health, prevention of fire and
accidents caused by oil spills, for preventing pollution and other things
which are so harmful for human health and safety.

20. 5S and Efficiency
A good professional takes care of the tools he works with.
A good professional uses tools which are in perfect operating
condition and he takes care of them (maintains them, verifies them,
fixes them, etc). He does not waste time when he works. All tools
are held in order, so that they can be easily picked up and used
when needed.

21. 5S and Quality
Today’s machines need a high degree of precision and
cleanliness.
A splash of dirt can cause a defection of the computer.
Filings and burrs can cause benchmarks to mismatch.
Dropping things on the assembly line can mean that faulty parts
are put together with good parts, or could be sent to another
customer.
There are all kinds of major problems caused by apparently minor
things, missing 5S.
It is clear that the 5S are a prerequisite of quality, and this cannot
be emphasized enough.

22. SUMARRY
Sorting = removing all things which are not needed.
Set in order = storing things the right way, with the most used
objects placed near the machines.
Shining = removing useless objects, waste and scrap, cleaning
the mess.
Standardizing = following the housekeeping, arrangement and
cleaning rules and using these on a regular basis
Sustaining = complying with the rules and finding ways for
improvement.

23. Thank you!
AVO LEAN CONSULTING
www.avoleanconsulting.ro
office@avoleanconsulting.ro
Tel: +4-0788-786383