“Things which matter most must never be at the mercy of things which matter least.” ― Johann Wolfgang von Goethe This presentation gives some powerful time management tips that helps with prioritization. Importance of time management cannot be emphasized enough especially in the business world. Good time management skills enhances both personal and professional lives.

1. Setting Right Priorities

2. The Purpose of Setting Priorities
Priorities are about:
 Making time to attend to important matters
 Getting tasks done
 Keeping track of tasks to monitor progress

3. Challenges in Setting Priorities
 Understanding goals &
expectations
 Assign list of all tasks &
determine “must-do” items
 Scope
 Timeline
 Relationships – consider involving
others in completion of efforts

4. Defining Goals
“Begin with the end in mind” – Stephen Covey
 Determine the desired end result
 Set short-term objectives for achieving goals
 Adjust objectives as conditions change

5. Prioritizing
 Rank tasks in order of importance
 Build in-time for the unexpected
 Leave time for thinking and planning
 Remain flexible
 Realize you won’t finish everything

6. Prime Time
 When do you have the
most energy?
 When are there fewest
interruptions?
 When can you
schedule private time?

7. Procrastination
 Break a large job down
into smaller parts
 Do the easy parts first
 Time yourself
 Punish yourself
 Reward yourself

8. Tips for Productive Meetings
 Attend only essential meetings
 Come prepared and participate effectively
 When you are chairing a meeting
 Choose a good time
 Impose a time limit
 Set a reasonable agenda

9. The Art of Priority Management
 Get to meetings early so you
can compose yourself before
others arrive.
 Practice doing just one thing
at a time, giving it your full
attention.
 Pause after you finish one task
before beginning another.
 Say “No” and mean it:
 When the timings just not
right
 When you have other
priorities
 When someone suggests
something you’d like to
consider

10. In Closing
 Time is one of your most
valuable assets
 Planning and organization
are the key to priority
management
 Eliminating time thieves
allows you to accomplish
essential tasks
 Control your schedule
instead of being controlled
by it