Introducing ARXivar
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ARXivar allows you to store, organize, share information and also to manage company processes through a powerful workflow engine. In one single solution there is everything needed to store any type of document: invoices, delivery sheet, orders from ERP system, e-mail, faxes, drawings, internal documents, letters... ARXivar is also the starting point for the creation of documents within the company.
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Introducing ARXivar
- 3. ARXivar is a platform for document management, information and process management
- 4. ARCHIVING MAIL CERTIFIED EMAIL FILE FAX PAPER •MS Office, •Scanner Openoffice •Multifunctional •PDF printers •Images, videos •Barcode ERP •SAP •MS Dynamics ARXivar EVENTS •AS/400
- 5. DOCUMENT MANAGEMENT MAIL, FAX • Sending and receiving VERSIONING • Attachments CERTIFIED EMAIL STAMPS • Sending and receiving • Configurable by the user • Management and archiving FORMS WORKGROUP • Company templates • Sharing • Office, PDF, WEB templates • Distribution ORGANIZE DOCUMENTS CONTROL • Folders • Log • Binders • Security, encryption
- 7. ONE SOLUTION
- 9. WHY USING ARXivar • Outgoing documents • Data security • Supplier invoices • Spool Recognition • Sharing approval • Incoming documents • Versioning • Offer cycle • Barcode • Protocol • Quality management • Paperless office • Company templates • Loan approval • Mail / fax integration ARCHIVING DOCUMENT BPM - PROCESS MANAGEMENT MANAGEMENT
- 10. ARCHIVING
- 11. ARCHIVING Outgoing documents Incoming documents • Automatic • Easy integration • Any ERP • Barcode labels • No development • Free form rocognition needed • Protocol • Print spool or PDF • Document sending by email, fax
- 12. OUTGOING DOCUMENTS PDF recognition Print invoice • OUTGOING DOCUMENTS – Automatic import of the Automatic output of any erp archiving
- 13. INCOMING DOCUMENTS Invoice registration Print label Automatic archiving • INCOMING DOCUMENTS – Automatic import of the suppliers invoices with barcode
- 14. DESTRUCTURED INFORMATION • Scanner and Multifunctional printer • Polled folders • Protocol • Directly from Office • Email, Fax
- 16. DAILY USE • Find a document, open, edit , save it • Versioning • Activity log • Distribution, workgroup • Organize information – Connection, folders, binders and links • Notes, stamps
- 18. Process designer • Simple and intuitive • User-friendly
- 19. Basic features • Task – Who, what, how – Time • Link – Decisions – Input, output, actions • Conditions – Routing and connection
- 20. Quality control
- 23. Project approval
- 24. Non-conformity
- 26. Integrations and extensions CONNECTORS AND PLUG-IN
- 27. EMAIL INTEGRATION • AUTOMATIC OR MANUAL EMAIL ARCHIVING • From Outlook, Exchange or Lotus Notes and POP3
- 28. FAX INTEGRATION • With the integration to the most common programs we can send and receive faxes directly from ARXivar
- 29. ERP INTEGRATION Dynamics NAV SAP AS/400
- 31. The phases • Sale invoices 1 • Purchase invoices • Delivery note Archiving • VAT registers • Company registers 2 • Digital signature • Time stamp • Digital print sending Electronic storage
- 32. PROCESS
- 33. OUTGOING DOCUMENTS PDF Recognition Print invoice • OUTGOING DOCUMENTS – Automatic import of the Automatic output of any erp archiving
- 34. INCOMING DOCUMENTS Invoice registration Print label Automatic archiving • INCOMING DOCUMENTS – Automatic import of the suppliers invoices with barcode