The Collision of Payroll, HR, and Time & Attendance in the Cloud: It's Inevitable
We will explore what a cloud solution is and how a unified cloud solution helps businesses streamline Payroll, HR, and Time & Attendance. Conducting Business in the Cloud Today's business environment requires a configurable cloud based solution to meet the modern company structure. Multiple roles have different information needs and this requires the need to control access to proprietary and confidential data. Companies have to set access controls based on roles throughout all levels of an organization. Hourly employees clocking in and out, PTO request submissions, timesheets reviews and approvals are just a few examples of different tasks that require different access levels within an organization. Now is the Time for Change Now more than ever, businesses are embracing the use of cloud solutions to streamline the process of delivering information. Cloud solutions go beyond the distribution of materials to include payroll management and human resources applications. The use of this type of tool not only simplifies day-to-day operations, but also reduces operations costs. Where Does the Information Go? A cloud is an online network used to store and access valuable information so it is easily accessible to many people. The result is an intuitive SaaS (Software-as-a-Service) product that integrates with a businesses’ existing technology. In an ever-changing, fast-paced work environment, businesses are turning to more efficient, economical approach to managing data distribution and maintenance. Cloud technology is becoming the go-to solution to meet these needs. It is an excellent solution for companies who are looking to better strategize their budgetary and technology efforts, while also integrating functionalities for important internal processes.
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The Collision of Payroll, HR, and Time & Attendance in the Cloud: It's Inevitable
- 1. APS, Inc.• apspayroll.com • Toll Free 888.277.8514 • Fax 318.222.0601
- 2. Webinar Outline • Major business trends o Cloud computing • Impact of trends on SMB's o Solution availability o Workforce attitudes o Workplace changes • Impact on workforce management o Status quo o Unified cloud solutions • Moving to the cloud www.apspayroll.com
- 3. What Is Cloud Computing? www.apspayroll.com
- 4. 1990's & 2000's - Pre-Cloud Formation File Server Networking Hub Workstation Workstation Workstation Workstation www.apspayroll.com • Hardware investment • Data security and control • Locally installed software • IT staff - hardware maintenance, software and security patches, data backups • Restricted access
- 5. Cloud Computing Tailwinds Workstation Workstation Workstation Workstation Servers www.apspayroll.com • Superior economics - SaaS o No hardware investment o Minimal IT staff expenses • Improved protection o Better data security o Redundancy o No loss of control • Anywhere. anytime access
- 7. Cloud Computing: New Opportunities www.apspayroll.com • Eliminate hardware investments • Reduce IT expenses • SaaS o Simpler budgeting o Enterprise level solutions with reach • Solutions consolidate multiple business functions
- 8. Cloud Computing: Workforce Changes www.apspayroll.com • Widespread usage of internet & mobile devices • Demand for online services and information • Environmental concerns
- 9. Cloud Computing: Work Environment • High speed internet access o 79% of US population* • 45% of employees work at home & 18% work at home every day or almost every day** • High speed mobile internet o By 2015, mobile internet users > desktop PC *** *United Nations / International Telecommunications Union **Pew Research Center *** Morgan Stanley i dont like the way we switch from illustrations to an image - it is abrupt www.apspayroll.com
- 10. Company Pressures & Dynamics www.apspayroll.com
- 11. Legacy System Architecture www.apspayroll.com • Paper processes • System silos • Lack of accountability • Data entry • Limited reporting
- 12. Legacy System Performance www.apspayroll.com Efficiency - Low Scalability - Low Reliability - Low
- 13. Unified Cloud System: Workforce Mgmt Workstation Workstation Workstation Workstation Workstation Unified HR, Payroll and Time & Attendance • One instance of the data • Multiple functions in one system • 24/7/365 access • Single sign on with role- based security www.apspayroll.com
- 14. Unified Cloud Solution Performance www.apspayroll.com Efficiency - High Scalability - High Reliability - High
- 15. Status Quo: Open Enrollment HR & Payroll • Paper intensive • Redundant data entry - payroll • Inefficient • Error Prone • Inundated with form and information requests Employee • Inconvenient • Difficult to view scenarios - dependents & benefit options • Paper intensive - make copies and file www.apspayroll.com
- 16. Unified Cloud Solution: Open Enrollment HR & Payroll • Accurate • Streamlined and scalable • Auditable • No more paper files • Electronic documentation Employee • Flexible • User friendly format • Transparent • Convenient Unified HR, Payroll & Employee Self Service www.apspayroll.com
- 17. Status Quo: PTO Request Employee • Unaware of PTO balance or request process • Lack of visibility into approval status • Frustration due to flawed workflow www.apspayroll.com Supervisor • Difficulty viewing schedules • Shift coverage issues • Lost paperwork • Lack of accountability • Reporting limitations HR & Payroll • Time consuming • Process error prone • Lack of accountability • Manual data entry • Limited controls
- 18. Unified Cloud Solution: PTO Request Unified HR, Payroll & Employee Self Service • Visibility into balance • Transparent request and approval process • Improved Confidence in Management • Real-time feedback • Convenient access to up- to-date information • Can view scheduling conflicts • Ensure shift coverage • Streamlined and convenient • Accountability • Improved Communication Employee HR & Payroll • Eliminate redundant data entry • Reduce payroll errors • More accurate data • Improved enforcement of policies • Greater accountability • Thorough and Easy Supervisor www.apspayroll.com
- 19. Moving to the Cloud www.apspayroll.com • Distribution of Workload • System adoption at all levels • Greater accountability
- 20. Unified Cloud Solution Considerations www.apspayroll.com • Unified or Separate Systems with Data Sync • Flexibility - configurable to avoid workarounds • Integrations & Exports • Data retention/purge practice • Audit trails • Reporting o PDF & Excel o Custom reporting o Data quality tools o Global reporting