1. Geographic Information Systems (GIS) –
Glasgow 2014 Organising Committee
18 March 2014

2. Outline of Presentation
The Glasgow 2014 Commonwealth Games and
Organising Committee
Challenges facing the Games and OC
Lessons learned from London 2012
Development of OC’s GIS capability
Wider integration with key stakeholders and partners
Data Management and Sharing
Use of Ordnance Survey products and services
Employment of GIS at Games Time
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3. The Glasgow 2014 Commonwealth Games
17 Sports
14 Venues
11 Days
1 million tickets on sale
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4. The Glasgow 2014 Commonwealth Games
Queen’s Baton Relay
70 Nations and Territories - 190,000 km - 288 days
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5. The Glasgow 2014 Organising Committee
Chairman: Lord Smith of Kelvin
Chief Executive: David Grevemberg
Approximately 750 members of staff (and growing)
Accessibility, Accommodation, Accreditation, Brand Protection,
Broadcast Operations, Catering Cleaning and Waste, Ceremonies
and Culture, City Operations, Communications, Legacy, Licensing
and Merchandising, Logistics, Marketing, Press, Procurement,
Publications, Queens’ Baton Relay, Security, Spectators, Sponsors,
Sport, Technology, Ticketing, Training, Transport, Uniforms, Venue
and Village Management, Venue and Village Design, Workforce…
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6. Challenges facing the Games and OC:
Planning and managing an event of this unparalleled
scale in Scotland
Queens Baton Relay, Ceremonies, Games, Road Races
Complexity of spatial interactions :
Games Family – Athletes, Officials, Dignitaries
Workforce
Spectators
Other Visitors
Maintaining “business as usual”
Internal and external liaison and data sharing
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7. Challenges: Demand and Ticket Sales
93% of tickets sold in first offering
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8. Challenges: Integration and Business as Usual
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9. Lessons learned from London 2012: Overarching Lessons
Lessons learned from London 2012
Transfer of knowledge (December 2012)
Sharing of ODA ArcGIS Online (AGOL) site
Overarching lessons:
Need for a “single source of truth”
Resource requirement under-scoped
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10. Lessons learned from London 2012: 10 Key Lessons
Lessons learned from London 2012:
10 key lessons:
Collaboration
Online Data Register
Online Mobile and Mapping Tools
Licencing
Simple Integration
Standardise Designs
Mobile Technology
Security and Sensitivity
Users Expect MORE
Support User Innovation 10

11. Development of Organising Committee’s GIS capability
Oct 12: 1x MapInfo and 1x ArcGIS licence; 2x staff
Jan 13: 2x GIS licences; 2x staff (TPT and SEC)
June 13: 4x staff (+2 SEC)
Oct 13: FME for CAD technical drawing translation
Dec 13: ArcGIS Online (AGOL) – 50 user licences
Feb 14: 6x staff (+2 in TPT) - 4x Full Time
Maps in support of TPT and SEC planning
Limited integration with Venue Design and Development
and Publications through import of CAD drawings and
export of Adobe Illustrator files.
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12. Development of Organising Committee’s GIS capability
Linking Siloes
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TPTSECVDD UDPUB
ArcGIS
FME and ArcGIS
FME and ArcGIS and Adobe Illustrator
Other
Stake
Holders
And
Partners
Public
ArcGIS Online
ArcGIS Online with shared Groups
ArcGIS Online with shared Groups and Web Mapping Applications

13. Wider Integration with Partners and Stakeholders
GIS User Working Group established in Dec 12
Meets monthly in Glasgow
Key partners and stakeholders (plus Ordnance Survey):
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Glasgow City Council
Scottish Government
Transport Scotland
North Lanarkshire Council
South Lanarkshire Council
City of Edinburgh Council
Dundee City Council
Angus Council
Police Scotland
Fire Scotland
Ministry of Defence
Strathclyde Partnership for Transport
ESRI
Contractors – eg. CH2MHILL, Aecom

14. Wider Integration with Partners and Stakeholders
Data Exchange:
1. Sharefile Website
2. ArcGIS Online:
OC – 50 user licences
Police Scotland – 100 user licences
Glasgow City Council – 100 user licences
Scottish Government – 100 user licences
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15. Wider Integration with Partners and Stakeholders
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Glasgow 2014
GlasgowCityCouncil
PoliceScotland
Scottish Government

16. Use of Ordnance Survey Products and Services
Supply of base mapping and imagery through One
Scotland Mapping Agreement (OSMA) and licenced
partner Glasgow City Council and other Scottish local
authorities.
Regular attendance and support at GIS User Working
Group.
Transfer of Knowledge from London 2012 mapping
support.
Enhancement of datasets through additional collection
programmes including aerial overflights of Games Theatres
and collection of high-resolution imagery (supplied at
additional licence cost).
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17. Use of Ordnance Survey Products and Services
Technical advice regarding data conversion from CAD
drawings to map format.
Continuing support of technical development of AGOL.
Detailed route planning analysis in support of Queen’s
Baton Relay domestic route.
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18. Employment of GIS at Games Time
Games Time:
21 July: Queen’s Baton Relay enters Glasgow.
23 July: Opening Ceremony.
27 July: Marathon.
31 July: Cycle Time Trial.
3 August: Cycle Road Race and Closing Ceremony.
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19. Employment of GIS at Games Time
C3 support using AGOL:
50 licences – OC – plus other licences
Supported from Transport Operations Centre (TROC)
and Games Operations Centre (GOC)
Daily situation maps based around
Client Group movements (Athletes, Officials, etc)
Spectator movements
Local Area Traffic Management and Parking
Timeline maps for Ceremonies and road events
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20. Employment of GIS at Games Time
AGOL web-mapping communication with public:
“Business as usual” via Glasgow City Council.
Travel Demand Management from OC’s Transport
Functional Area.
Support of Sustainability and Legacy exhibition via
Architecture and Design Scotland.
Integration with Festival 2014 and cultural activities.
Potential Further uses:
Spectator information.
Volunteer and Workforce Information.
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21. ArcGIS Online Demonstration
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https://glasgow2014oc.maps.arcgis.com/home/index.html

22. Any Questions? Ask the GIS Team
Alicia Hartman
Fiona Hunter
David Lucas
Iain Paton
Giovanni Pisapia
Mark Swadel
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23. With thanks to Sponsors and Clyde
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Enjoy the
Games!