Open your mind! Selecting and implementing an integrated library system : the open-source opportunity

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The Belgian Health Care Knowledge Centre needed an integrated library system but had no budget. They selected the open-source system PMB, which was easy to use and install, and provided functionality like cataloging, circulation, and an online public access catalog. While some customization was required, PMB met their needs and allowed them to launch their online library system without licensing fees. Choosing open-source joined them to a community of PMB users.

Educação Economia e finanças Tecnologia

Open your mind! Selecting and implementing an integrated library system : the open-source opportunity 10th EUROPEAN CONFERENCE OF MEDICAL AND HEALTH LIBRARIESCluj-Napoca, Romania,13th of September 2006 Patrice Chalon*, Laurent Alexandre-Joaquim , Caroline Naget, Catherine Becquart *Belgian Health Care Knowledge Centre (KCE)

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Selection criteria’s ,[object Object],[object Object],[object Object],[object Object],=> Koha and PMB

Candidates ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],Installation unsuccessful  Installation successful 

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Conclusion (2) Project initiation November/December 2004 Market pre-analysis March/April 2005 Market analysis update November 2005 Candidates evaluation November/December 2005 PMB installation protocol December 2005 Installation & parameterization February 2006 Official launch March 2006 Feeding the catalogue February/March 2006 Customisation March 2006

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INTRODUCTION: In March 2020, Belgium was subject to a containment measure in order to stop the spread of the COVID-19 pandemic in its territory. Permanent teleworking for all staff was imposed, at the risk of impacting the continuity of services, including the library and information retrieval services. While the limitations on access to scientific research results have generally been exacerbated by this confinement, in the case of the KCE, the usual library services were ultimately only marginally affected. However, new services were requested to help researchers identify resources needed for their work. AIM: To describe the situation 20 months after the containment measures. To evaluate changes in library services, specific COVID-19 services that were implemented on an emergency basis, and the impact on information retrieval procedures. METHODS: The experiences of librarian and information specialists were summarized. The Long COVID example is used to illustrate the changes in procedures.RESULTS: Twenty months after the onset of the pandemic, working from home is still the rule for all KCE employees; therefore, the “temporary” adaptations to library services are still in place. COVID-19 specific services have been discontinued; international resources, such as the WHO COVID-19 Database, have been prioritized. Preprints are now a “standard” source of information for emerging or rapidly changing topics such as COVID-19, tools and procedures have been updated accordingly. CONCLUSION: Since the beginning of the pandemic, KCE librarian and information specialists succeeded into delivering the usual services to their users: researchers could access all sources of information (bibliographical databases, journal articles and books) and conduct their research “as usual”. The lessons learned were integrated into the standard working method, to the benefit of the delivered advices and recommendations to decision makers. Adversity does not kill librarians, it makes them stronger!

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Presentation at HTAi Annual meeting 2017, panel session "Rescuing the HTA database – future options and challenges" A central, international database for HTA reports and other HTA products is considered to be a vital source of information for healthcare researchers and stakeholders. The current HTA database, which contains over 15,000 documents submitted by numerous HTA agencies, was originally established by the International Network of Agencies for Health Technology Assessment (INAHTA) in 2007 and is available on the website of the UK Centre for Reviews and Dissemination (CRD). The database has so far been funded by the UK National Institute for Health Research (NIHR). Its existence is however endangered as future funding is unclear. If no alternative is found, it will no longer be maintained and only an archived version will be available. There would thus no longer be a single access point to HTA reports. Previous research has indicated that more than 75% of HTA agencies use the HTA database and more than half adapt common HTA products from reports produced by other agencies.1 The lack of an HTA database would have a direct impact on these activities. Smaller HTA agencies would be particularly affected, as they often have insufficient resources to produce their own reports and rely on reports from larger agencies. The wider consequences should also be considered: for instance, the decreasing visibility of HTA reports would diminish their relevance. It may also become more difficult to establish collaborations between HTA agencies. The problem would thus affect the whole HTA community. Often, however, a crisis also offers opportunities. The establishment of a new HTA database should include a re-evaluation of its structure and technical functions (e.g. inclusion of ongoing projects). Structure of the session: Short presentations will be held to provide an overview of the different perspectives of the various HTA agencies and networks currently involved in the discussions on the future of the HTA database. The panel will focus on the initiatives to rescue the database and present the options for funding, hosting, structure and technical functions. There will also be a guided discussion on the possible solutions presented and the challenges faced. Panel/Workshop outcome and objectives: At the end of the session, participants should be aware of the overall importance of the HTA database, the current status quo, and the potential features of a future HTA database.

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Presentation made at the PMB Belgian Users Group's meeting, Brussels, 24/V/2017. - How to harvest institutional repositories from PMB library management system. - How to turn PMB library management system into an Institutional Repository (OAI-PMH compliant) PMB is a free - libre - open source library management system Our library catalogue may be reached at http://library.kce.fgov.be; our institutional Repository may be reached at http://repository.kce.fgov.be

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Presentation at the 12th Annual Meeting of the HTAi (Oslo, Norway, June 15-17th, 2015). Background EUnetHTA, the European network for Health Technology Assessment has for about a decade comprehensively dealt with various HTA production aspects. However, dissemination of the final HTA report was yet to be addressed. In order to identify best practices in this field, a Community of Practice (CoP) was initiated with the aim of bringing together people in charge of HTA dissemination amongst EUnetHTA members. Objectives To describe the building process and first results of the EUnetHTA Community of Practice on dissemination. Methods The objective of the CoP was defined by a work-team. Potential participants were identified from all EUnetHTA Partners, and as a first step a webinar was organised to present interested participants with the concept and objective of the CoP. Subsequently, a workshop was organised to share knowledge and plan future activities. Results 44 people from 25 agencies in 18 countries joined the CoP. Of these, 25 participated in the webinar and confirmed the utility of the CoP. The workshop brought together 17 people and resulted in identification of crucial steps in the HTA dissemination process, knowledge exchange about dissemination actions, and main topics of interest to the CoP. A series of Webinars provided by the CoP members themselves has been set up, two webinars has already been conducted, and a third is planned later this year. Conclusion The CoP provides a suited format for formally exchanging information about dissemination of HTA reports and establishing best practices together with peers. Best practices identified through the workshop and the webinars will be compiled in a best practice document. Further activities will be planned in the future, including the consideration of stakeholder involvement.

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Open your mind! Selecting and implementing an integrated library system : the open-source opportunity

1. Open your mind! Selecting and implementing an integrated library system : the open-source opportunity 10th EUROPEAN CONFERENCE OF MEDICAL AND HEALTH LIBRARIESCluj-Napoca, Romania,13th of September 2006 Patrice Chalon*, Laurent Alexandre-Joaquim , Caroline Naget, Catherine Becquart *Belgian Health Care Knowledge Centre (KCE)

10.

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13. Conclusion (2) Project initiation November/December 2004 Market pre-analysis March/April 2005 Market analysis update November 2005 Candidates evaluation November/December 2005 PMB installation protocol December 2005 Installation & parameterization February 2006 Official launch March 2006 Feeding the catalogue February/March 2006 Customisation March 2006

14.

15. Thank you for your attention !

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Open your mind! Selecting and implementing an integrated library system : the open-source opportunity

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