1. Chapter 1 Getting Started with Application Software

2. What’s Inside and on the CD? In this chapter, you will: Look at common features found in most Windows applications Gain a foundation for working with Word, Excel, PowerPoint, and Access Discover this material also applies to working with a browser and e-mail 2 Practical Microsoft Office 2010

3. How do I start and exit Windows applications? Before you start Computer should be on Start button should be displayed at bottom of screen Close all programs When you are finished using, to free up memory Before initiating shut down procedures 3 Practical Microsoft Office 2010

4. How do I start and exit Windows applications? 4 Practical Microsoft Office 2010

5. How do I start and exit Windows applications? When you install a new program It is added to All Programs menu To start, click its name Start menu options symbol represents multiple programs When you click one of the folders, a list is displayed Double-Click program you want to start 5 Practical Microsoft Office 2010

6. How do I start and exit Windows applications? Some programs are represented by an icon on Windows desktop as well Double-click to use these icons To close a program click Close button 6 Practical Microsoft Office 2010

7. What are the components of an application window? An open program is displayed in rectangular application window on the Windows desktop Title bar displays: Name of program Name of open file Minimize, Maximize, and Close buttons When window maximized, button changes to Restore button 7 Practical Microsoft Office 2010

8. What are the components of an application window? Status bar contains information about current condition of program Currentpagenumber Zoom level Web page address Side scroll bar moves text or graphic up or down window Horizontal scroll bar scrolls documents from side to side 8 Practical Microsoft Office 2010

9. What are the components of an application window? 9 Practical Microsoft Office 2010

10. How do I switch between application windows? Open application windows are represented by buttons on taskbar Clicking one of these buttons brings it to front of desktop An active program is indicated by a distinctly colored taskbar button 10 Practical Microsoft Office 2010

11. How do I switch between application windows? Cont’d. Click any visible part of hidden window to make it active If window is minimized, click program button on taskbar to restore it When multiple data files are open in a single program such as MS Word, hover the mouse pointer over the taskbar button to see preview of file 11 Practical Microsoft Office 2010

12. How do I switch between application windows? 12 Practical Microsoft Office 2010

13. How do menus and toolbars work? Most applications include menu bar Typically, a menu bar provides access to all features of program Toolbars are typically displayed below menu bar and contain several buttons 13 Practical Microsoft Office 2010

14. How do menus and toolbars work? You can browse through menu items to find all features of program To close menu, click menu title or press Esc For fast menu access, hold Alt key and press underlined letter Keyboard Shortcut 14 Practical Microsoft Office 2010

15. How do menus and toolbars work? 15 Practical Microsoft Office 2010

16. How does the ribbon work? In Microsoft Office 2010, the ribbon replaces the menu bar and toolbars Divided into a hierarchy consisting of tabs, groups, and commands Tabs are divided into groups Groups contain commands 16 Practical Microsoft Office 2010

17. How does the ribbon work? The Quick Access toolbar contains commands that you use regularly Contextual tabs contain formatting options for an object and appear when an object is selected Dialog boxes can be opened from the Dialog Box Launcher in the lower-right corner of a group 17 Practical Microsoft Office 2010

18. How does the ribbon work? 18 Practical Microsoft Office 2010

19. How do I open a file? Data is stored in files on hard disks, CDs, DVDs, USB flash drives, and other storage media Files are referred to in different ways, e.g.: A Microsoft Word file is called a document, while a PowerPoint file is called a presentation 19 Practical Microsoft Office 2010

20. How do I open a file? Cont’d. There are several ways to open file: Use the application’s jump list from the Start menu Double-click file shortcut icon if one exists on windows desktop Double-click file name from within Windows Explorer Use Open dialog box provided by application 20 Practical Microsoft Office 2010

21. How do I open a file? Cont’d. 21 Practical Microsoft Office 2010

22. What if a file doesn’t open? Common file problems include: Storage device not available File not saved File stored in the wrong folder File moved File is corrupted Incompatible file type Wrong association File has the wrong extension Product or version incompatibility 22 Practical Microsoft Office 2010

23. How do I save a file? When you first save a file, you must name it The file extension is separated from file name by (.) period. Windows will automatically add appropriate extension File name extension is associated with particular file format Clicking save button automatically stores a file using original name, drive, and folder Use Save As when you want to change a file’s name or its location 23 Practical Microsoft Office 2010

24. How do I save a file? 24 Practical Microsoft Office 2010

25. How do I save a file? 25 Practical Microsoft Office 2010

26. How do I change the settings for an application? Most application software is preconfigured with a set of application defaults Most software allows you to modify application defaults Look for Options or Preferences on the File or Tools menu 26 Practical Microsoft Office 2010

27. How do I change the settings for an application? Microsoft Office applications default to your personal libraries and folders Don’t assume that the autosave feature is activated as your application default Be conservative when you change application defaults 27 Practical Microsoft Office 2010

28. How do I change the settings for an application? 28 Practical Microsoft Office 2010

29. How do I access help for an application? Access help from variety of sources On-Screen Help Printed users manuals Readme files on a CD Third-Party reference books Access electronic user manual for Office modules by clicking the Help button or pressing F1 Check on-line user groups or publisher’s Web sites Use a search engine such as Google to get help 29 Practical Microsoft Office 2010

30. How do I access help for an application? 30 Practical Microsoft Office 2010

31. How do I access help for an application? 31 Practical Microsoft Office 2010