1. Faisal Manzoor
MC10-275

2. Meeting
Before the Meeting
During the Meeting
After the Meeting

3. During the Meeting
1. Preliminary Phase
2. Meeting Kickoff
3. Summary of accomplishment
4. Evaluation
During the meeting activities can be
further divided into four phases

4. 1. Preliminary Phase
Purpose and
Objective
How Meeting will
Be Conducted
Why Were You
Selected
Members
Introduction

5. 2. Meeting Kickoff
Operating
Guidelines
Participative
Management
Encourage New
Ideas

6. A) Operating Guidelines
“Operating Guidelines are the rules of
engagement for meeting”.
Contents
1. How members will interact?
2. How meeting should run?
3. What kind of behavior is acceptable?
4. Start and End time of meeting.
5. Avoid off-track meeting.

7. B) Participative Management
Participative management means
 Involving members in decision making
Get assistance from members
 Distributing roles among participants
 Leader / Executive
 Recorder / Scribe
Time Keeper

8. 3. Summary of Accomplishments
Summarize the
Decisions
Review the
Decisions
Clarification of
Final Decision

9. 4. Evaluation
• This is a process check.
Feed-back Next Meeting
Say Thank You

10. Meeting Room Arrangements
Theater Style
Leader has great power
Limited participation of audience
U-Shaped Style
Leader dictates
Less visibility for visual aids
Circle Style
Democratic: equality is stressed.
Great visibility by participants.
Excellent participation.
X
X

11. Controlling the Meeting
• Control interruptions by negative and talkative people
• Encourage new ideas, not clash of personalities
(No idea is a bad idea)
• Makes it safe for everyone to participate
• Brings team back on-track when needed
• Allow time for chit chat
• Help participants turn ideas, issues, and concerns into
action plans