Presented at SAP's ASUG user conference in May 2013 This presentation reviews how our organization setup an Enterprise Architecture practice with a matrixed team and Sharepoint as our architecture repository - using the TOGAF architecture framework.

1. Session 2307
Simple and Effective Enterprise
Architecture with Tools You Already Own
Chandra Knabel
Greg Hinkle

2. LEARNING POINTS
 How to staff and implement a matrixed Enterprise
Architecture team
 How to create a TOGAF Enterprise Architecture
repository in SharePoint
 How to use Visio to create visualizations of the
Enterprise Architecture repository

3. Company Background
• One of the top Wholesale Distributors of Wines and Spirits
• Founded in 1930s & 1940s
• Charmer Industries & Sunbelt Beverage merged in 1997
• Distribution centers in 14 states + DC
• Over 62% on SAP

4. IT Organization
CIO & VP of
Business
Services
PMO
eCommerce
PMO
QA/QC
Data
Management
Operations
Application
Delivery
Infrastructure
Enterprise
Architecture

5. Enterprise ArchitectSolutionArchitectEA
Team
What does the EA team do?
• Work with EA on the Architecture and
Roadmaps
• Participate as Solution Architects on Projects
and EA Team Requirements/Design Reviews
Matrixed EA Team

6. EA Team Charter
 Solutions Architects from each major IT discipline
 Every Friday – 4 hours – time allocated in PMO project
tool
 EA Governance Project Governance
 TOGAF Enterprise Architecture Repository

7. Enterprise Architecture SharePoint Site
• EA Governance Process
• Metrics
• EA Repository

8. EA Project Governance Process

9. EA Governance Tracking

10. Metrics
Metric Description Measurement Method
Architectural Decisions EA Group’s involvement in
key architectural decisions.
SharePoint list of key
architectural decisions
EA Project Governance EA Team provide
architectural governance
EA Team Review
SharePoint Lists
EA Repository Usage EA Repository is valuable if
it is being used
SharePoint site usage stats
Satisfaction Ratings of EA
Group
Survey on the results of the
EA Team’s work
SharePoint Survey
Application Portfolio
Management
Measure changes in the
Application Portfolio over
time
Analyze changes to the
Applications and
Technology lists annually
Innovation Measure the number of
innovation ideas and
projects
SharePoint list tracking
innovation ideas and
projects

11. TOGAF Core Meta Model

12. Enterprise Architecture Repository
Lists
Diagrams
Example Artifacts
Bulletin Board Points To:

13. BEST PRACTICES
 SharePoint Lists Drive Almost Everything
 Can connect Lists to Lists
 Visio can help to visualize the data in the lists
 Use ChartPart free add-in to visualize data
directly from lists
 Export lists to Excel to do further analysis

14. Visio Examples
 Visio Notes
 External data linked to EA
Repository SharePoint lists
 Standard templates/icons
 Save as Web Page – all external
data is displayed
 Diagrams bring the data
captured to life

15. Visio Examples

16. Visio Examples

17. Visio Examples

18. KEY LEARNINGS
 You can create an Enterprise Architecture team with
Solution Architects and a few Enterprise Architects
 SharePoint can be your Architecture Repository to
track:
 EA Governance
 Architecture Artifacts
 EA Metrics
 Use Visio to bring your Architecture data to life

20. THANK YOU FOR PARTICIPATING
Please provide feedback on this session by completing a
short survey via the event mobile application.
SESSION CODE: 2307
For ongoing education on this area of focus,
visit www.ASUG.com

21. Lists

22. Diagrams

23. Reference TOGAF Artifacts