Presentation highlighting the various challenges Academic Library catalogues have faced with the ever changing standards.

1. Data dimensions:
forever lost in Millennium
Millennium Show & Tell
Suzanne Saunders
Millennium Systems Administrator
September 2010

2. Lost? Forever?
• Many changes over the years
• Primo sees EVERYTHING
• Battled with creating accurate lists
• We know it’s there….
… somewhere

3. Bib record stats

4. Bib result results
• Suppressed records
• Error locations
• Bad codes in BCode3
• Bib locations as item locations
• Bib location: none

5. Item record stats

6. Item record results
• Items with bib locations
• Error locations
• See ‘funny’ itypes in a collection/location
– Books/printed material in media collections
– Journals on open shelves
• Much longer list!
– Takes longer - liaise with branches
– Journals greatest difficulty
• Needs to be kept under control!

7. The more you dig…
… the more you find!
• Odd barcodes
b11100631 Last Updated: 10-02-1998 Created: 17-12-1997
SHELF NO HD 7876 BRA
AUTHOR Bradlaugh Charles.
TITLE Labor and law.
IMPRINT [S.l.]: Kelley, 1972.
DESCRIPT 217 p.
LOCATION l LAW (Bib)
# Record Number LOCATION STATUS BARCODE VOLUME
1 i11325392 llab - BD267539
2 i1319933x llab - BD2675349

8. More unearthed…
• Online and print???
Fri Aug 20 08:47:48 CAT 2010
b16769417 Last Updated: 04-08-2010 Created: 18-07-2009 Revisions: 3
LANG engEnglish CAT DATE 18-07-2009 BCODE3 zDIVISIONAL CAT
SKIP 0 BIB LVL pONLINE COPY COUNTRY
LOCATION a Main Library (Bib) MAT TYPE aPRINTED MATL
SHELF NO Lock 2009 Fro
AUTHOR Fromkin, V.
TITLE Introduction to Language (Private Copy).

9. More unearthed…
• Shelved where???
b14648805 Last Updated: 07-07-2010 Created: 29-06-2001 Revisions: 8
LANG engEnglish CAT DATE 29-06-2001 BCODE3 eIMPORT CAT.
SKIP 4 BIB LVL mMONOGRAPH COUNTRY xxkUnited Kingdom
LOCATION a Main Library MAT TYPE aPRINTED MATL
(Bib)
MARC Leader #####cas 22#####4a 4500
MARC 003 OCoLC
MARC 008 921221s2001 xxk 0 0eng
MARC 040 DLC|cDLC
MARC 042 lc
MARC 043 e-uk---
MARC 049 SZTA
SHELF NO 090 0 LB 1043.2.G7 BRI
AUTHOR 110 2 British Universities Film & Video Council.
TITLE 245 1 4 The BUFVC handbook.
EDITION 250 3rd ed.
IMPRINT 260 [London] :|bBritish Universities Film & Video Council,|c2001.
DESCRIPT 300 214 p.
SHELF NO 650 0 0 Audio-visual materials|zGreat Britain|xHandbooks, manuals,
etc.
SHELF NO 650 0 0 Audio-visual materials|zGreat Britain|xEquipment and
supplies.
SUBJECT 650 0 0 Instructional materials industry|zGreat Britain.
SUBJECT 650 0 0 Distance education|zGreat Britain|xHandbooks, manuals, etc.
ADD AUTHOR 710 2 British Universities Film & Video Council.
MARC 910 SACD00001370756

10. More unearthed…
• Multiple item locations
b13711374 Last Updated: 31-03-2010 Created: 23-12-1997 Revisions: 36
SHELF NO HT 169.5.T3
TITLE Third world planning review.
IMPRINT Liverpool [Eng.] : Liverpool University Press, 1979-2001.
DESCRIPT 23 v. : ill., maps ; 25 cm.
DESCRIPT Vol. 1 (spring 1979)-v. 23, no. 4 (Nov. 2001)
LOCATION s Architecture (Bib)
# Record Number DESCRIPTION
1 c10022351 LOCATION:sp IDENTITY: STATUS:NO CARD FREQUENCY: BOXES:
2 i18084515 LOCATION:sre STATUS:- BARCODE:JC165055 VOLUME:v. 15 no. 1Feb-Nov 1993
19 i2127731x LOCATION:sp STATUS:- BARCODE:jc299413 VOLUME:v. 22 2000
23 i20703338 LOCATION:ss STATUS:- BARCODE:jc272089 VOLUME:21:no.2 1999

11. ZZZZZ’s found
• Error locations and odd numbering
b13310501 Last Updated: 14-02-1998 Created: 22-12-1997 Revisions: 3
SHELF NO QH 3.A5
TITLE Annales Des Sciences Naturells Botanique Et Biologie .Vegeta le.Serie
11-12.
LOCATION zzzzz Error
# Record Number DESCRIPTION
1 i16123062 LOCATION:q7srp STATUS:- BARCODE:JC169847 VOLUME:v. 11 1950
2 i16123074 LOCATION:q7srp STATUS:- BARCODE:TJ046597 VOLUME:v. 14 1953
3 i16123086 LOCATION:q7srp STATUS:- BARCODE:TJ046598 VOLUME:v. 15 1954
4 i16123098 LOCATION:q7srp STATUS:- BARCODE:JC169860 VOLUME:v. 16 1955
5 i16123104 LOCATION:q7srp STATUS:- BARCODE:JC169859 VOLUME:v. 18 1957
6 i16123116 LOCATION:q7srp STATUS:- BARCODE:JC169858 VOLUME:v. 19 1958
20 i16123256 LOCATION:q7srp STATUS:- BARCODE:TJ046595 VOLUME:v. 12 1971
21 i16123268 LOCATION:q7srp STATUS:- BARCODE:TJ046596 VOLUME:v. 12 1971

12. Bibs vs items
• Bib locations not equal to item locations
SHELF NO TA 705 BRI.
AUTHOR Brink, A. B. A. (Anthony Berrange Antill)
TITLE Engineering geology of Southern Africa.
IMPRINT Pretoria: Building Publications, 1979-1985.
DESCRIPT 4 v.
LOCATION n ITHEM
# Record Number DESCRIPTION
1 i1817212x LOCATION:std STATUS:- BARCODE:BD231926 VOLUME:V. 1
8 i18172192 LOCATION:ss STATUS:- BARCODE:BD366355 VOLUME:V. 1
9 i18171990 LOCATION:g5g5 STATUS:- BARCODE:BD224912 VOLUME:V. 3
18 i18171874 LOCATION:ff STATUS:- BARCODE:BD085973 VOLUME:V. 3
30 i18172039 LOCATION:gon STATUS:- BARCODE:BD354558 VOLUME:V. 1
32 i18172118 LOCATION:nn STATUS:- BARCODE:BD283424 VOLUME:V. 4

13. So…
• The more you clean-up…the more you find
• Cleaned up
– 60 366 Item records
– 832 612 Bib records
• Primo records (bib)
– 001 fields created
– Exported 205 621 records
• Project seems to be never ending

14. Solutions?
• Updated templates
– More rigid with less options
• Create samples
– Item and
– Bib records
• Communicate ‘Cat rules’ to all library staff
• RDA implications ???
• Keep checking records

15. QUESTIONS?