6 Steps from Project Scope to Schedule

6 Steps from Project Scope to Schedule
with MindGenius by Andrew Makar

All rights reserved worldwide. Copyright © 2013 MindGenius Ltd.

 Process of translating project scope into an actionable task
can be a tedious one

 MindGenius solves this problem in 6 easy steps


Step 1. Brainstorm the project scope

 MindGenius takes results of brainstorming session and helps
you organize thoughts and ideas


In Figure 1, MindGenius was used to collect and organize project requirements

Fig. 1 Brainstorm Project Scope


 Use a Work Breakdown Structure (WBS) to define the scope

 In MindGenius, Select Home - Map Layouts and select the
affinity map layout to change the map layout (Figure 2)


Fig. 2 WBS


Step 2. Assign task dependencies in the Gantt Chart view

 Assign dependencies between the tasks in the Work
Breakdown Structure.

 Select Tasks - Gantt View from the MindGenius navigation
bar

 In the Predecessors column, enter the task number of the
preceding tasks which will adjust the Gantt chart (Figure 3).


Fig. 3 Gantt Chart Sequencing


 Tasks can be added, removed and moved throughout the
task outline

 Any change to the tasks in this view will also be reflected in
the mind map view

 This means project managers can choose the view that
makes the most sense for the job


Step 3. Estimate task duration

 The next step is to estimate the duration of the tasks

 Clicking on a task will allow the user to adjust task
parameters i.e. start dates, finish dates, milestones and
costs.


Fig. 4 Duration Estimation


Step 4. Assign resources to tasks

 Define project team and assign them to specific tasks.

 Double click on the Resource column and select Edit
Resource List.


Fig. 5 Define the project team


 Team members can be assigned to a specific task by
clicking on the check box (Figure 6)

 Track specific work and team member progress


Fig. 6 Assign team members to tasks


Fig. 7 Assign Resources in Gantt View


 Project manager can switch back to the mind map view (Figure 8)

Fig. 8 Resource Assignment Map View


Step 5. Create a Resource Map and filter for Resource Assignments

 By selecting the Task - Create Resource Map button, tasks
will be organised by resource

 Navigate and filter map by resource using the Map Explorer


Fig. 9 Resource Map


Step 6. Export to Microsoft Project for detailed schedule development
(optional)

 Small project – MindGenius can manage schedule

 Larger project - entire mind map can be exported to
Microsoft Project.

 Milestones, start, finish dates, resources and costs will all
easily export to the Microsoft Project schedule.


Fig. 10 MS Project Export

 In 6 easy steps, project managers can define project scope and generate
a meaningful project schedule within a single tool.


For a free 30 day trial, visit
www.mindgenius.com


6 Steps from Project Scope to Schedule

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