2. Tour the Excel 2010 window
Edit cell entries
Understand formulas
Format values
Change font and font size
Change attributes and alignment
Insert and delete rows and columns
Apply colors, patterns, and borders
Objectives
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3. Understanding Spreadsheet
Software
Microsoft Excel is an electronic spreadsheet
program
An electronic spreadsheet program allows you
to perform numeric calculations
The spreadsheet is called a worksheet
Individual worksheets are stored in a
workbook which is the Excel file
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4. Advantages of using Excel
Enter data quickly and accurately
Recalculate data easily
Perform what-if analysis
Change the appearance of information
Create charts
Share information
Build on previous work
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5. Excel
The Name box displays the active cell address
The formula bar allows you to enter or edit data
in the worksheet
The intersection of a row and a column is called a
cell
Each cell has its own unique location called a cell
address
A cell address is identified by its coordinates (A1)
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6. Touring the Excel Window
Each cell has its own
unique location called a
cell address
A cell address is identified
by its coordinates (A1)
The cell in which you are
working is called the active
cell
Sheet tabs let you switch
from sheet to sheet in a
workbook
Vertical ruler
Horizontal ruler
Status bar
Name box
and current
cell address
Cell pointer Formula barSheet tabs
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7. Editing Cell Entries
You can change, or edit, the
contents of an active cell at
any time
To edit the contents of the
active cell:
Double-click the cell, or
Click in the formula bar, or
Just start typing
Excel switches to Edit mode
when you are making cell
entries
Active cell
Insertion
point
Mode
indicator
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9. Switching Worksheet Views
You can change your view of the worksheet window
by using either:
View tab on the Ribbon
View buttons on the status bar
Page Layout View provides a more accurate view of
how a worksheet will look when printed
(page margins, headers and footers, rulers, etc).
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10. Switching Worksheet Views
Page Break Preview displays a reduced view of
each page of the worksheet, along with page break
indicators.
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11. Formatting Values
The format of a cell determines how the labels and
values look
Formatting does not change the data only its
appearance
Select a cell or a range of cells, then apply formatting
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14. Attributes and Alignment
Attributes are styling formats
such as
bold, italics, and underlining
Alignment determines the
position of data in a cell
Left, right, or center
Apply attributes and
alignment options.
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16. Inserting and Deleting Rows
and Columns
Deleting rows and columns
Select the row or column heading
Click the Delete button in the Cells group or use the
Delete command on the shortcut menu
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17. Inserting and Deleting Rows
and Columns
When you insert a new row, the contents of the
worksheet shift down from the newly inserted row
When you insert a new column, the contents of the
worksheet shift to the right of the new column
Excel inserts rows above the cell pointer and columns
to the left
Insert multiple rows or
columns by selecting the same
number of row or column
headings to be inserted
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18. Inserting and Deleting Rows and
Columns
When you delete a row, the contents of the
worksheet shift up
When you delete a column, the contents of
the worksheet shift to the left
Delete multiple rows or columns by
selecting all of the row or column headings
to be deleted
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19. Applying Colors, Patterns, and
Borders
You can add enhancements such as colors,
patterns, and borders by using:
Border and Fill Color buttons in the Font
group on the Home tab of the Ribbon and
on the Mini toolbar, or
Fill tab and Border tab in the Format Cells
dialog box
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20. Applying Colors, Patterns,
and Borders
Cell styles are pre-designed combinations of
formatting attributes
Use the Cell Styles button in the Styles group on the
Home tab
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22. Changing Attributes and Alignment
The Format Painter allows you to copy all
formatting attributes of selected cells and apply
them to other cells
Use to copy multiple format settings or individual
ones
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23. Summary
Tour the Excel window
Edit cell entries
Format values
Change font and font size
Change attributes and alignment
Insert and delete rows and columns
Apply colors, patterns, and borders
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