lect.1 excel2010

1. Microsoft Excel
Microsoft Office 2010-Illustrated
By Dr. Zahraa Fadhil Muhsin
Uruk University
1

2.  Tour the Excel 2010 window
 Edit cell entries
 Understand formulas
 Format values
 Change font and font size
 Change attributes and alignment
 Insert and delete rows and columns
 Apply colors, patterns, and borders
Objectives
2

3. Understanding Spreadsheet
Software
 Microsoft Excel is an electronic spreadsheet
program
 An electronic spreadsheet program allows you
to perform numeric calculations
 The spreadsheet is called a worksheet
 Individual worksheets are stored in a
workbook which is the Excel file
3

4. Advantages of using Excel
Enter data quickly and accurately
Recalculate data easily
Perform what-if analysis
Change the appearance of information
Create charts
Share information
Build on previous work
4

5. Excel
 The Name box displays the active cell address
 The formula bar allows you to enter or edit data
in the worksheet
 The intersection of a row and a column is called a
cell
 Each cell has its own unique location called a cell
address
 A cell address is identified by its coordinates (A1)
5

6. Touring the Excel Window
 Each cell has its own
unique location called a
cell address
 A cell address is identified
by its coordinates (A1)
 The cell in which you are
working is called the active
cell
 Sheet tabs let you switch
from sheet to sheet in a
workbook
Vertical ruler
Horizontal ruler
Status bar
Name box
and current
cell address
Cell pointer Formula barSheet tabs
6

7. Editing Cell Entries
 You can change, or edit, the
contents of an active cell at
any time
 To edit the contents of the
active cell:
 Double-click the cell, or
 Click in the formula bar, or
 Just start typing
 Excel switches to Edit mode
when you are making cell
entries
Active cell
Insertion
point
Mode
indicator
7

8. Editing Cell Entries
Common pointers in Excel
8

9. Switching Worksheet Views
 You can change your view of the worksheet window
by using either:
 View tab on the Ribbon
 View buttons on the status bar
 Page Layout View provides a more accurate view of
how a worksheet will look when printed
 (page margins, headers and footers, rulers, etc).
9

10. Switching Worksheet Views
 Page Break Preview displays a reduced view of
each page of the worksheet, along with page break
indicators.
10

11. Formatting Values
 The format of a cell determines how the labels and
values look
 Formatting does not change the data only its
appearance
 Select a cell or a range of cells, then apply formatting
11

12. Formatting Values
Font style
options
Preview
area
Type a custom
font size or
select from the
list
Currently
selected
font
12

13. 13

14. Attributes and Alignment
 Attributes are styling formats
such as
 bold, italics, and underlining
 Alignment determines the
position of data in a cell
 Left, right, or center
 Apply attributes and
alignment options.
14

15. Common attribute and alignment buttons
15

16. Inserting and Deleting Rows
and Columns
 Deleting rows and columns
 Select the row or column heading
 Click the Delete button in the Cells group or use the
Delete command on the shortcut menu
16

17. Inserting and Deleting Rows
and Columns
 When you insert a new row, the contents of the
worksheet shift down from the newly inserted row
 When you insert a new column, the contents of the
worksheet shift to the right of the new column
 Excel inserts rows above the cell pointer and columns
to the left
Insert multiple rows or
columns by selecting the same
number of row or column
headings to be inserted
17

18. Inserting and Deleting Rows and
Columns
 When you delete a row, the contents of the
worksheet shift up
 When you delete a column, the contents of
the worksheet shift to the left
 Delete multiple rows or columns by
selecting all of the row or column headings
to be deleted
18

19. Applying Colors, Patterns, and
Borders
 You can add enhancements such as colors,
patterns, and borders by using:
 Border and Fill Color buttons in the Font
group on the Home tab of the Ribbon and
on the Mini toolbar, or
 Fill tab and Border tab in the Format Cells
dialog box
19

20. Applying Colors, Patterns,
and Borders
 Cell styles are pre-designed combinations of
formatting attributes
 Use the Cell Styles button in the Styles group on the
Home tab
20

21. 21

22. Changing Attributes and Alignment
 The Format Painter allows you to copy all
formatting attributes of selected cells and apply
them to other cells
 Use to copy multiple format settings or individual
ones
22

23. Summary
 Tour the Excel window
 Edit cell entries
 Format values
 Change font and font size
 Change attributes and alignment
 Insert and delete rows and columns
 Apply colors, patterns, and borders
23