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Clarity MS Project and Open Workbench

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Clarity PPM , MS Project and Open Workbench are commonly used project management information systems. Please review for more detail.

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Clarity MS Project and Open Workbench

  2. 2. Yolanda Williams is a Senior IT Manager • Led culturally diverse global teams in enterprise-wide, highly complex solution delivery. Highlights include: • Directed program and country-level portfolios up to $12 Million and up to 115 associates/3rd party vendors for cost savings, supply chain efficiencies, asset protection and regulatory compliance in PCI, SOX and point of sales restrictions. • Managed IT Enterprise Transformations by owning accountability and responsibility for support, governance, standards, and services in program/project management and service delivery to business teams and external customers. 2 ABOUT ME… HTTP://WWW.LINKEDIN.COM/IN/YBWILLIAMS YBW72@YAHOO.COM SME specializations include: • Point of Sale – Global Releases • Supply Chain: Replenishment and Order Management • PCI/SOX Compliance • IT Quality Assurance • Project/Program Management Industry knowledge include: • Gaming/Hospitality • Retail • Insurance Claims Management • Transportation • Logistics
  3. 3. GOALS • Similarities • Differences Provide general knowledge of CA Clarity PPM, Open Workbench and MSP • MSP • Clarity • Open Workbench • Combinations Describe how the 3 tools can support Project Execution & Monitoring and Controlling • Free online overviews , videos and tutorials • Free downloads • References Appendix – Additional Resources 3
  4. 4. HEY, YOU MENTIONED “PROJECTS”! Project Are…. A way to organize resources, tools and processes in order to meet certain objectives in a defined period of time. The manner in which the program initiatives are created, executed, a nd delivered. Aligned to the scope of the program. Finite in nature; not lending to support ongoing operational concerns. All project deliverables adhere to SCHEDULES. 4
  5. 5. PROJECT MANAGEMENT SOFTWARE IS Software used for Project planning Scheduling Resource allocation Change management 5
  6. 6. PROJECT MANAGEMENT SOFTWARE BENEFITS Collaboratio n and communicati on between project stakeholders Control costs Manage budgeting Manage quality Publish documentation Project administration 6
  7. 7. THE RIGHT TOOLS FOR THE JOB There are several commercial tools used for project administration. Three to be discussed today are: • CA Clarity PPM • Open Workbench • Microsoft Project 7
  8. 8. SOFTWARE FOR THE JOB CA Clarity PPM Open Workbench Microsoft Project Project Execution / Monitor and Control 8
  9. 9. Project and portfolio management (PPM) system that integrates with Open Workbench Provides insight into the organization’s • resource availability, • project expenditures • standardized methodologies • shared knowledge Open Workbench can upgrade to CA Clarity PPM for more features that include • budget forecasting • reporting • portfolio management CA CLARITY PPM 9
  10. 10. Freeware Windows-based desktop application that focuses on scheduling and resource management Integrates with CA Clarity PPM Full support from CA is available only for versions of Open Workbench included with CA Clarity PPM. OPEN WORKBENCH (OPW) 10
  11. 11. MICROSOFT PROJECT(MSP) Fee-based Windows-based desktop application that is developed and sold by Microsoft assist a project manager with administration tasks such as: • developing a plan • assigning resources to tasks • tracking progress • managing the budget • analyzing workloads. 11
  12. 12. OPW VS. MSP - DIFFERENCES PM Activity Open Workbench Microsoft Project How system schedules schedules based on effort Schedule based on duration; change be changed to effort-based How system level resources Resource leveling based on resource availability Programs teams are led by Program Managers and consist of strategy- driven professionals How system estimates work Estimates bases on the next available block of time that fits the task Estimates can be based on task duration or resource availability How easy can system create/view dependencies Task level dependencies can be linked; yet you have to create a different view to determine how that dependency link will impact the tasks. Task level dependencies are easily linked and viewed with the same screen view. How to maintain resources Resource management is easier when based on ETCs . supports a simple transfer assignments facility, which transfers task assignments from one resource to another. can only be removed from a task assignment Resource Management is easier when based on Allocation %. Resources can be removed in the Task Properties dialog box or in any view displaying the assigned resources. How to track costs No budget or burn down calculations Can track budgets and provide burn- down reports. How to create reports Does not create reports. It relies on the ability to customizes views , filters and sorts Can create reporting and can sort data. Any views have to be re-built for each project. 12
  13. 13. OPW VS. MSP – HOW SYSTEM SCHEDULES schedules based on effort Schedule based on duration OPW MSP 13
  14. 14. OPW VS MSP - SIMILARITIES Management activity Both Open Workbench & MSP Can: Tracking track action items , tasks, milestones resources, and track progress WBS/Scheduling create work breakdown structures and maintain schedules and Gantt charts Base-lining MS Project and Open Workbench also both keep track of baseline settings for projects Critical Path/CPM Network ability to identify the critical path. Dependencies Inter-project and task-level 14
  15. 15. WHAT TOOL IS BEST FOR MY NEEDS? Both OPW and MSP are enhanced when server storage and database components are added. MSP can be web-based with Office 360. 15
  16. 16. FREE TUTORIALS – OPW Free OPW Intro Course Videos of Open Workbench Tutorials OPW Tutorial Software - Free Download Open Workbench Warrior Project Planning with Open WorkBench™ 16
  17. 17. FREE TUTORIALS – MSP Free Training - MSP University On Demand Video Training http://www.msptraining.org/msp-downloads/ http://learn-msproject.com/ http://www.brighthubpm.com/software-reviews- tips/71235-roundup-of-microsoft-project-tutorials/ http://office.microsoft.com/en-us/project-help/getting- started-microsoft-project-basics-HA010355887.aspx MS Project Tutorial - University of Pennsylvania 17
  18. 18. FREE DOWNLOADS http://open-workbench.en.softonic.com/ http://www.ca.com/us/collateral/demos/na/ca- open-workbench.aspx MySQL Workbench 6.0.9 » Learn 18
  19. 19. FREE TUTORIALS – CA CLARITY PPM Videos of Clarity PPM Tutorial 19
  20. 20. REFERENCES http://www.ca.com/us/products/detail/ca-clarity-ppm.aspx http://www.ca.com/us/collateral/demos/na/ca-open-workbench.aspx http://office.microsoft.com/en-us/project/ http://en.wikipedia.org/wiki/List_of_project_management_software http://office.microsoft.com/en-us/project-help/a-short-course-in-project-management-HA010235482.aspx 20