Successful Project
Management through
the JCI Active Citizen
Framework
Lloyd Ngwenya
JCI Trainer
9 February, 2013

Objective
By the end of this session:
Members would have been
empowered to plan and run
projects with measurable
and sustainable IMPACT

The Starting Point
The JCI Mission:
To provide development
opportunities that empower
young people to create
positive change

Presentation Outline
• The “JCI Projects Test”
• Needs Analysis
• Project Planning
• Project Implementation/Action
• Monitoring and Reporting
• Evaluation

Aha! Moments
• What is the Idea?
• What is the Lesson?
• How am I going to
apply it?

The JCI Project Test
3 Questions:
• Does the Project provide development
opportunities? How?
• Does the Project empower young
people? How?
• Does the Project create positive
change? How & What?

Answering the Questions
The tool/means is:
The JCI Active
Citizen Framework

In Brief - What is The
JCI Active Citizen
Framework

Recap

Needs Analysis - Assessing the
Situation

What we see are
symptoms

You can
never tell the
full story by
merely
looking

There is always a story behind…

Tells a million
words… But
only to those
who ask.

Half the Story…

Just the
smoke…
Find/Know the
Fire

There is always
more than what
meets the eye

Getting to the Bottom of the Matter
Survey/Research:
1. Gather data
2. What exactly needs to
be addressed?
3. What do the affected
people think?

Getting to the Bottom of the Matter
4. How big is/Extent of
the problem? Quantify
(Statistics, Comparisons)
5. Options for
addressing the issue.
6. Who else is
working/has worked on
addressing the issue?

Time Out!!!

Analysis
• Make sense out of the gathered
information
• Similar projects conducted
previously.
• Determine best course of action
• Other alternatives.
• Resources, Skills required.
• Financial needs and time schedule.
• MDGs – which of the 3 categories

Project Planning
1. Mission/Purpose of the Project
2. Key Result Areas
3. Project Objectives
4. Tasks and Responsibilities.
5. Deadlines
6. Budget
7. Partners
8. Action Steps

Mission/Purpose of the Project
• Project Director’s “baby”
• Piggy-backs on the Local Vice
President's Objective(s)
• Addresses a Key Result of the Local
Organization
• Contributes to attaining the JCI
mission

Key Result Areas (KRAs)
Mission is divided into Key
Result Areas - where the
project will invest most of
its resources and efforts

Projects and the JCI Mission
The JCI/Local Organisation Mission
To provide development opportunities that empower young people to create positive change
Objectives Responsibility
1. To empower members to respond to societal challenges VP Community
through utilising their skills and experience.

Projects and the JCI Mission
The JCI/Local Organisation Mission
To provide development opportunities that empower young people to create positive change
The Vice President’s Mission
To empower members to respond to societal challenges through utilising their
skills and experience.
Objectives Responsibility
1. To train 200 young people on life skills in partnership with LifeSkills Project
Youth Empowerment Trust, Blossoms and Chikupo Director

Projects and the JCI Mission
The JCI/Local Organisation Mission
To provide development opportunities that empower young people to create positive change
The Vice President’s Mission
To empower members to respond to societal challenges through utilising their
skills and experience.
The LifeSkills Project (Director)’s Mission
To train 200 young people on life skills in partnership with Youth Empowerment
Trust, Blossoms and Chikupo
Objectives Responsibility
1. To train 20 teenagers on Sexual and Reproductive Trainer 1, Logistics Officer
health at Blossoms
2. To hold a Business Management Seminar for 50 out Trainers 2 and 3, Logistics Officer
of school youths at YET
3. To raise USD 500 worth of textbooks for Chikupo Sponsorship and Fundraising
Primary School Officer

Projects and the JCI Mission
The JCI/Local Organisation Mission
To provide development opportunities that empower young people to create positive change
The Vice President’s Mission
To empower members to respond to societal challenges through utilising their
skills and experience.
The LifeSkills Project (Director)’s Mission
To train 200 young people on life skills in partnership with Youth Empowerment
Trust, Blossoms and Chikupo
Trainer 1’s Mission
To train 20 teenagers on Sexual and Reproductive health at Blossoms
Objectives Responsibility
1. Meet with Blossoms leadership to understand SRH Trainer 1, Logistics Officer
challenges by 1 March
2. Design training program by 15 April Trainers 2 and 3, Logistics Officer

Project Objectives
• State what we want to do
• SMART
• Relate to the Mission of the Project
• Become the Mission Statements of
the Various Project Officers
• Determine the Action Points
• Criteria for evaluation

Partnerships
1. Who are our potential
partners?
2. Who is likely to be against
us?
3. What value can they add to
our project?
4. What value are they looking
for?
5. What are the likely conflicts?

Activity
How many squares can you
see?

Debriefing
1. Describe your experiences as
you counted the squares:
• as an individual,
• in pairs,
• in 4s and so forth
2. Relate this to the importance
of working in partnerships

Partnerships
There is always a limit (critical
mass) to the number of
members/partners in a project.
There is no point in adding more
members/partners once you
have discovered your 31
(maximum number)of squares

Other Planning Issues
• Tasks and Responsibilities state who
is responsible for Project Objectives
• Action items must have deadlines
• Each activity must be costed –
Budget
• Timeline of activities in chronological
order

Action
1. Objectives broken into small steps
2. Director ensures everyone knows
goals.
3. Coordinate and follow-up.
4. Share tasks equitably.
5. Keep everyone informed on progress.
6. Ensure everyone takes active role &
personal interest in the project
7. Take personal interest in the progress
of each participant.

Action
Points to remember:
• “Action speaks louder than
words”
• Action alone can make or
break the project
• Things are likely to divert
from what we have planned
• We are Young ACTIVE
Citizens

Monitoring
1. Review and report on
on-going actions
2. Review challenges and
recommend corrective
action
3. JCI Project Gallery
4. Record keeping is
essential

Evaluation
• Natural concluding step
• Project may be outstanding
success, but still not satisfied
need/accomplished mission.
• Understand any failures -
important for the JCI “learning
by doing” process

Evaluation Steps
1. Review actions and detect challenges.
2. To what degree the project achieved
goals?
3. Why problems happened and how to
avoid them in the future.
4. Benefits to members, Local/National
Organization & Community.
5. Recognise everyone involved.

Evaluation Steps
Entering your
project for a JCI
Award is a great
way to evaluate its
impact

Thank You!!!