1.
The Wrike PlaybookThe Top 11 Ways to Use Wrike to Get Things Done
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2.
What is Wrike?
Wrike is an online tool for accelerating work and managing
deadlines, work discussions, resources, & teamwork.Wr

3.
But It's More Than Just Project Management
Even though Wrike was initially created as a project management
tool, it's so flexible that our customers have found other uses for it.Pm+

4.
Here are 11 ways we’ve seen customers use Wrike. These
use cases can be mixed and matched, so that Wrike helps
you carry out several (or all) of these functions.
Top 11 Ways To Use Wrike
1. Project Management
2. Team Collaboration
3.Content Publishing
4. Product Development
5. Event Management
6. Onboarding/Training
7. Simple To-Do List
8. Productivity Aid
9. Objectives & Key Results
10. Reference Folder
11. Intranet/Informal Watercooler
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5.
Project Management
This is the most common way to use Wrike. Create
projects made of individual tasks, assign it to your
team, and maintain visibility into what gets done.
01
Useful For:
Any organization of any size
Highlights:
• Projects owned by only 1 person
• Projects broken down into tasks/subtasks
• Tasks/subtasks have 1 or more assignees, a
deadline, extra detail
• Status of all work can be monitored, reported on
Possible Uses:
Managing projects, product launches, PR and
promotions, marketing campaigns, etc.

6.
Team Collaboration
Wrike can serve as the central hub for all team
collaboration. No more long email threads. Discussions
live right in each task.02
Useful For:
Any team
Highlights:
• Task description as collaborative document editor
• Attachments can be edited without downloading
• Mention colleagues in comments to get their
attention or opinion
• Feedback in comments section instead of email
Possible Uses:
Review process, work discussions, alternative to
email, alternative to instant messaging

7.
Content Publishing
Wrike can serve as your content workflow system, moving
written materials from concept to execution to review and
onward to publication.03
Useful For:
Content teams, publications, creative agencies
Highlights:
• Tasks as content pieces
• Tags as workflow statuses (e.g. Concept, In
Process, In Review, In Design, In Wordpress,
Published)
• Dependent tasks (e.g. Task B cannot start till
Task A is done)
• Content can be discussed, reviewed, and
approved at every stage
Possible Uses:
Blogs, multimedia production, website creation &
maintenance, newsletter creation, print

8.
Product Development
With Wrike, you can map out an entire product
lifecycle from conception to delivery and efficiently
track every moving part.
04
Useful For:
Software teams, product teams
Highlights:
• Backlog as user stories
• Custom statuses for your
workflow (e.g. In Development, In
QA, Released, etc.)
• Shared Dashboards can act as
Kanban boards
Possible Uses:
Kanban boards, Agile software
development, Lean product
development

9.
Event Management
Wrike can handle multiple checklists & multiple
collaborators (e.g. suppliers and vendors), making it a
perfect tool for managing event planning.
05
Useful For:
Event planners, anyone managing an event
Highlights:
• Folders for events (e.g. wedding, holiday
party, etc.)
• Schedule tasks and link dependencies
• Milestones to make sure tasks stay on track
• All vendors can be added as Collaborators
Possible Uses:
Parties, corporate events, alternative to email
and spreadsheets

10.
Onboarding/Training
Wrike can be an onboarding system for new hires, listing
tasks for day one, plus resources, & training materials.06
Useful For:
Any organization aiming to get new
hires up and running faster
Highlights:
• One folder per new hire
• Each task can hold reference/
training materials, videos
• Each department has template of
onboarding tasks
• Progress of new hires is tracked
from day one
Possible Uses:
New hire product training, HR tasks
for day one, storage for reference
material

11.
Simple To-Do List
In its simplest, most basic functionality, Wrike is a list of to-
do items that you can jot down and check off.07
Useful For:
Anyone wanting to track their progress
Highlights:
• Folders as buckets for grouped tasks
• Tasks as individual to-do items
• Tasks broken down into subtasks or
step-by-step checkboxes
Possible Uses:
Quick work items, shopping lists,
reading lists, movies to watch,
restaurants to visit, bucket lists, bills to
pay, exercise regimen

12.
Productivity Aid
Wrike can be configured as you need it, whether you're
running Getting Things Done (GTD), doing Most
Important Tasks (MITs), or anything in between.08
Useful For:
Anyone wanting to be more productive
Highlights:
• Folders for inboxes (e.g. Today, Someday, etc.)
• Folders for contexts (e.g. work, car, store)
• MyWork dashboard as accurate to-do list
• Wrike Mobile app as quick way to jot notes
• Wrike Chrome Extension to turn any URL into a task
Possible Uses:
GTD, brain dumps, mind maps, external brain

13.
Objectives & Key Results
Wrike can track your organization's Objectives and Key
Results (OKRs), allowing everyone to share their goals.09
Useful For:
Any organization wanting to
implement OKRs
Highlights:
• Tasks as high-level objectives
• Subtasks as key results under
each objective
• One folder to house all
department/company OKRs
Possible Uses:
OKRs, talent management,
performance reviews

14.
Reference Folder
Wrike's strength is its flexible folders, which allow you to
organize any information into a system that works for you.10
Useful For:
Anyone wanting to organize digital work
Highlights:
• Folders as categories (or tags) to store
digital information
• Tasks as individual data
• Wrike Chrome Extension to bookmark
any webpage & bring it into Wrike
Possible Uses:
Browser bookmarks alternative,
classroom notes, meeting minutes,
Evernote/OneNote alternative, Pocket/
Delicious alternative

15.
Intranet/Informal Watercooler
Wrike can also be used as a way to make
announcements as on Intranets before. Or simply as a
way to collect everyone's favorite cat videos.11
Useful For:
Teams needing a digital bulletin board
Highlights:
• Public folder open to whole user base
• Tasks contain each news item/blog post/
announcement
• Mention your entire team with @MyTeam
to send the message to all users
Possible Uses:
Team bulletin board, public
announcements, news items, curated
shareable links

16.
Wrike is Work Management Made Easy
With so many ways to use Wrike, the option paralysis might be
stopping you from proceeding. Why not check out how our
customers have used Wrike — in their own words?
Wm
Read
Testimonials
Now
Click to read!

17.
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