3. Page 3
Objectives
At the end of this unit students should be able to:
Understand SAP µSpeak¶
Understand the Plant Maintenance process
4. SAP and Plant Maintenance
SAP is a suite of integrated modules that holds all
we know about our business in one place
By using the Plant Maintenance module the
business can improve maintenance
programmes and make more informed
decisions about maintenance routines
FI
Finance
MM
Materials
Management
PM
Plant
Maintenance
PS
Project
Systems
CATS
Cross
Application
Timesheets
5. Page 5
SAP µSpeak¶
Plant: is a physical location such as a factory
Functional location: is permanent or fixed location that rarely moves in a
Plant such as a turbine and is identified by a unique code in SAP, for example,
1000-TUR01-LINE01
Equipment: is the equipment associated with a functional location such as a
rotor, which is also given a unique SAP code, for example, 10004864
Bill of Materials (BOM): is used to group the spare parts required for
maintenance work
Work Center: is the group of people who will do maintenance work; each
group is identified by a unique name in SAP, for example, MECH (Mechanic),
ELEC (Electrician), and CONT (Contractor)
6. Page 6
SAP µSpeak¶
Plant Maintenance: is the SAP module used for engineering maintenance
Notification: is the initial request for maintenance in SAP and holds technical
details (not costs) and also provides useful history
Work Order: is typically created from a Notification, and is used to plan the
required work
± Typically there are two types of work order
One for planned work (every week or month and so on), which is automatically
created by the system.
And one for unplanned work (such as a breakdown), which is created manually.
7. Page 7
Types of Maintenance Work
Two types of maintenance:
± Planned and Breakdown
In SAP these are called:
± Preventive Maintenance and Maintenance Processing
8. Maintenance Processing Flow
Report Need
for
Maintenance
Create
Notification
Plan for
Labour and
Materials
Create Plan
Work Order
Perform
Physical Work
in Plant
Release
Print Work
Order
Document Work
and Save to
History
Complete
Notification and
Work Order
9. Page 9
Report the Need for Maintenance
Maintenance requirements are identified using Notifications, for example:
± Which functional location and equipment
± Description of the problem
± Priority, for example is the work urgent or can it be done during a shutdown period
Work orders are then created manually, using the Notification as a reference
document
10. Page 10
Plan for Labour and Materials
The labour and the actual work must be planned
± Details of individual work times and material costs are held in the work order
± A Work Centre is assigned to each operation
The materials used for the work must be planned and made available
± Stocked materials are reserved via the work order
± Non-stock materials and external services are requisitioned via the work order
11. Page 11
Perform Work in the Plant
After the labour and materials have been planned the work order is released
Then, the system automatically:
± Prints out the work order and any other required documents such as Permits for
Work
± Generates reservations for stock, which appear in the Material Management
module
12. Page 12
Document Work and Maintenance History
When the work is completed several pieces of information must be confirmed
± Actual time taken to do the work
± Actual quantities of materials used
± Damage found during maintenance
± Cause of the damage
± Additional information or lessons learned
Once recorded and saved, the information becomes a part of the equipment
history
In SAP both PM notifications and PM work orders are used to capture this
information
13. Page 13
Document Work and Maintenance History (cont.)
Notifications save technical history
± Codes specifying the damage found
± Codes specifying the cause of the damage
± Additional comments by the workers or supervisor
Work orders save financial history
± Actual labour costs
± Actual material costs
± Costs are typically attributed to Work Breakdown Structure (WBS) elements in the
Project Systems module or to Cost Centres in the Finance module
15. Page 15
What Will the Engineers Do In SAP?
IW21 Create a Notification
IW22 Create a PM Order from a Notification
IW28 List Change Notifications
IW38 List Change PM Orders
IW41 or IW48 Confirm PM Order
MMBE Display Stock Overview
16. Page 16
Displaying the Structure in SAP
1. Double-click µLogistics¶
2. Double-click µPlant Maintenance¶
3. Double-click µManagement of Technical Objects¶
4. Double-click µFunctional Location¶
5. Double-click µStructural Display¶
17. Page 17
Display Structure List ± IH01
1. Enter 3016 (this is the top level)
4. Click Execute to go here
2. Enter 5 (to see five levels below)
5. Check these symbols to expand and collapse the levels
3. Select the checkboxes shown here
20. Page 20
Create Notification ± IW21
1. Enter type (Z1)
2. Click to go here
3. Enter description
4. Click to search for
equipment or enter if known
7. Click if a breakdown, If
not, leave empty
6. Enter dates or accept
defaults
9. Save
5. Enter more detail
about the malfunction
8. Enter work center
21. Page 21
Finding Notifications ± IW28
1. Enter selection criteria
3. Click a button to select one or more
notifications (you can also double-click
on the required notification).
2. Click to go here
25. Page 25
Create a Work Order from a Notification ± IW21 to IW31
1. Click to go here
2. Click to go here
3. Click on Operations
26. Page 26
Plan a Work Order ± IW31 or IW32
2. Click to go here. 1. Enter estimated hours in µWork¶
and number of people doing the
job in µNumber¶.
3. Click to go here and select
the spares you need to do the
job.
27. Page 27
Print Work Order Documents
2. Print the order and material slip
1. Click to Release the order
3. Select the documents you
want to print, then click Print.
28. Page 28
Finding a PM Work Order ± IW38
1. Enter your search criteria to find
the order.
2. Click Execute.
29. Page 29
List Editing Change Notification IW28
List Editing Change Order IW38
Demonstration Exercise
31. Page 31
Objectives
At the conclusion of this topic, you will be able to:
Confirm a PM Work Order.
Complete a Notification.
32. Page 32
Single Confirmation of PM Work Orders ± IW41
3. Enter the actual hours the job
took in Actual Work
1. Enter the PM work order number.
2. Click Enter
4. Click the Final Confirmation
and No Remain. Work
checkboxes
5. Click Save
33. Page 33
Collective Confirmation of PM Work Orders ± IW48
3. Select the order you want to confirm and
then click All Actual data
1. Enter a work center or a range of work
centers and plant
2. Click Execute to go here
4. Enter the Actual Work and Actual
Duration
5. Click the Final Confirmation checkbox
and then Save
34. Page 34
Cancel Confirmation of PM Work Orders ± IW45
4. Enter the reason you
cancelled the confirmation
1. Enter the PM work order number.
2. Click Enter
5. Click the back arrow
3. Click Save
35. Page 35
Complete a Notification ± IW28
4. Enter the details
about the work you
did
1. Enter your search criteria to find
the notification.
3. Double-click the
required notification
6. Click Save
5. Enter the down
time here
2. Click Execute
36. Page 36
PM Order Confirmation IW41 and IW48
Cancel PM Order Confirmation IW45
Complete PM Notification IW28
Demonstration Exercise
38. Page 38
Objectives
At the conclusion of this topic, you will be able to:
Search and View Stores Stock Items.
39. Page 39
Find Stock for Maintenance Work
1. Click the matchcode
symbol next to
material
2. Select the tab Plant Material by Description
4. Double-click on
the required part
3. Click Enter to display list of parts
40. Page 40
Display Stock Overview - MMBE
1. Click on the material
2. Select the menu path to
display your reservations
