Global Youth Service Day is the largest youth service initiative in the world. The following presentation is designed to help you plan and implement a project. for more information visit www.unitedwayelpaso.org.

2. What is GYSD?
Global Youth Service Day……
•Is April 20-22, 2012.
•Is the largest service event in the world.
• Engages millions of youth all over the world to
improve their communities through volunteerism and
community service.
•Is carried out in over 100 countries.
•The only global day of service dedicated to children and
youth.

3. GYSD in El Paso
Last year…..
•More than 4,500 youth participated in community
service projects
• Engaged more than 44 youth organizations to
participate in Global Youth Service Day
•Projects included clean-ups, non-perishable food
collections, garden planting and family shelter
renovations.
•Project conducted a Kick-off celebration that was held
on April 15th at the Chamizal National monument.

4. Getting Started
Steps to Success:
•Step 1 – Choosing a project
•Step 2 – Preparation and Planning
•Step 3 – Working Together
•Step 4 – Gathering Resources
•Step 5 – Mobilizing Volunteers
•Step 6 - Engage the Public

5. #1 - Choosing a Project
Inspiration
Project Issues
Solutions Assets
Needs

6. #1 - Choosing a Project

7. #2 - Preparationa Project
Choosing and Planning
• Planning Team Structure
• Project Collaboration
• Project Plan
• Project Planning Checklist

8. #2 - Preparationa Project
Choosing and Planning
• Sample Schedule of Events
• Sample Transportation Schedule
• Sample Site Map
• Kick-off and Celebration Activities

9. #3 Working Together
Communication is key!!
•Speak up!
•Invite team members to share their
skills, experiences, and resources. Everyone has
something to offer.
•Lead by stepping back
•Encourage your team with praise

11. #3 Working Together
Expectations - Create a structure that sets
your team up for success. Clear expectations
and follow-through are important.
•Clearly explain and write out guidelines and
instructions for all tasks.
•Commit time and energy to do the work.
•Take responsibility seriously.
•Seek to involve everybody on the team.

12. #3 Working Together

13. #4 Gathering Resources
Investigation
• Budget - Determine expenses (if any) for
materials, equipment and services you will
need to complete your project, such as
tools, transportation costs, and promotional
materials.
•Development – Research sources of
funding and materials

14. #4 Gathering Resources
Preparation and Planning
• Fundraising - Hold fundraising
events, submit grant applications and
approach potential donors and sponsors.
•Record Keeping - Keep a record of all
donations and in-kind support for the project.
Inform the community of your fundraising
progress.

15. #4 Gathering Resources
Recognition
Recognize and thank all funders prior to and during your
GYSD project.
• Place funders’ names and logos on your website, on
GYSD t-shirts, event signs and flyers.
• Acknowledge funders during the GYSD kick-off activities
and closing celebrations.
• Provide funders with an opportunity to speak at your
GYSD event. Your supporters often make terrific guest
speakers.

16. #4 Gathering Resources
Say Thank You.

17. #5 – Mobilizing Volunteers
Prior to the project
•Determine how many volunteers you need for
your project
•Write a brief volunteer description
•Create and follow a recruitment plan
•Once recruited, keep volunteers engaged and
informed

18. #5 – Mobilizing Volunteers
Project Day
•Register and check in volunteers
•Provide a volunteer orientation
•Perform a mid-project assessment of volunteer
activities
•Ensure volunteers have the necessary supplies
and that their needs are met

19. #5 – Mobilizing Volunteers
Say Thank You.

20. #6 – Engage a Project
Choosing the Public
•Social Media
•Provide press releases to the local media – be sure to
include the 5Ws:
•Who
•What
•When
•Where
•Why
•Take pictures and videos
•Hold a Kick-off or Wrap up event and invite the public

21. #6 – Engage a
Choosing Project
the Public

23. More information:
www.unitedwayelpaso.org
Join our Facebook Group – Search for “Global Youth
Service Day El Paso”
Join the planning coalition – First meeting is:
Wednesday, October 19th - 6:00-7:00pm
Child Crisis Center – 2100 N. Stevens Street