Sap fico demo presentation

ERPTECHLLC.COM Email: udaysap@yahoo.com; Contact: 281-660-6449 1
SAP – FI/CO OnlineTraining
ODAIAH PELLEY – ERP TECH LCC

What is ERP?
 ERP stands for Enterprise Resource Planning
 Enterprise stands for an entity, organization, artificial person
 Resource is 6 M’s concepts
1.MoneyFinance,Accounts,Costing/Controlling
2.Material MM, Stock inventory, Purchasing
3.Man Power HR
Machinery PP,PM,QA
5 . Marketing  SD
6 . Methods  CRM, SCM, SRM
Planning : is for utilization of Resources for a huge business organization.

ERP Applications
 BAAN
 PEOPLESOFT
 ORACLE APPLICATIONS
 SAP R/3
 JD EDWARDS
 RAMCO
 ERP Basics
 mySAP ERP Position
 Organizational Levels
 Master Data
 Transaction Data
 Reporting(including BI)
 Organizational levels and master data provide the framework that supports the business transactions.
Reporting allows you to view master data, as well as the output of business transactions. As project team
member, it is important that you understand the fundamental concepts of organizational levels, master
data, transaction data and reporting.
 Non- ERP Applications
 Oracle
 VB
 Data Ware House
 .Net
 Power Builder etc.

ERP is an Industry Package
An Industry has several Departments
- Finance Department
- Purchasing Department
- Inventory Department
- Sales Department
- Marketing Department
- HR Department
- Production Department
- Plant Maintenance Department etc,.
Each Department in Industry is having its own functionality, In SAP we are calling as Module.
ERP is used for planning our Resources to get more profits with less efforts

What is SAP AG ?
• System Applications and Products for Data Processing
• SAP was developed by 5 IBM employees in 1972.
• AG stands for company in Germany. This ERP is completed developed and we have to
customize what ever client needs it
• Total SAP Applications are developed with ABAP Language
 A German software company whose products allow businesses to track customer and business
interactions. SAP is especially well-known for its Enterprise Resource Planning (ERP) and data
management programs. SAP is an acronym for Systems, Applications and Products.
What is Data?
 Data is classified into 3 categories
1. Organizational Data
2. Master Data
3. Transactional Data

SAP Overview
 SAP R/3 is integrated software solution for client/server and distributed open systems. SAP R/3
is the world's most-used standard business software for client/server computing. R/3 meets
the needs of a customer from the small grocer with 3 users to the multi-billion dollar
companies The software is highly customizable using SAP proprietary programming language,
ABAP/4. R/3 is scalable and highly suited for many types and sizes of organizations.
 The R/3 architecture is comprised of application and database servers. The application servers
house the software and the database servers handle document updates and master file
databases. The system can support an unlimited number of servers and a variety of hardware
configurations.
 SAP R/3 is based on various hardware and software architectures, running on most types of
UNIX, on Windows NT and OS/400.
 SAP R/3 runs on several databases Oracle, Adabas D, Informix, DB2 for UNIX, DB2/400,
Microsoft's SQL Server 6.0.
 Since R/3 foundation, SAP has made significant development and installed thousands of R/3
systems.

SAP Architecture
1. SAP R/2
2. SAP R/3
3. SAP ECC
4. MySAP ERP
5. SAP ECC – EHP7 HANA Version)
6. SAP S/4 HANA (Now onwards)
it is called as Simple Finance – Latest Version
Simple Logistics

SAP Architecture

mySAP ERP and SAP NetWeaver

mySAP ERP

Client/Server Architecture

Positions in SAP
 Functional Consultant
like FI/CO,SD.MM,PP,PM,PS etc.,
 Technical Consultant
a person who is skilled in ABAP/4 Programming Language
 Techno functional Consultant
Having min.3 years of ABAP/4 experience and 2 years of Functional Experience

Basic skills of Functional Consultant
A consultant must be a professional in MS-Office and other meeting and chatting tools like
 MS – Word
 MS - Power Point
 MS - Excel
 MS - Access
 MS – Project Management
 Visio (flow charts)
 Project Management
 SnagIt (Tech smith - software)
 WebEx
 GoToMeeting
 TeamViewer
 MS-Lync
 Chatting language with business users
 American Accent English and Document writing and oral skills

Roles of Functional Consultant
1.Implementation
2. Production Support
3. Rollouts
4. Upgradation

SAP Technical
 ABAP (Advanced Business Application Programming)
 Cross Application
 Net weaver
 Total SAP Applications are developed with ABAP Language
- ABAP Language developed based on ‘c’ language.
- Cross/Applications are used to communicate the distributed business system.
- To implement ERP for a business organization it takes 14 to 27 months approximately
ABAP Transactions: Using this concept we can add a fields to the applications.
BDC Concept : Using this concept we can transfer data from Non-SAP to SAP
SAP Scripts: Using this concept SAP R/3 Communicate business partners.
ABAP Reports are used for designing reports for SAP environments.
It is most important concepts.
ABAP Concepts
 ABAP Transaction
 BDC Concept (Batch Data Conversion)
SAP Scripts
ABAP Reports

SAP Modules
 SAP Basis
 SAP installation
 SAP Server maintenance
 Security
 Network maintenance
 User maintenance
 Upgradation
 SAP FI ( Financial Accounting)
 General ledger (New GL)
 Accounts Payable
 Accounts Receivable
 Asset Management
 Data Migration (LSMW)
 SAP CO (Controlling
 Cost Element Accounting
 Cost Center Accounting
 Internal Orders
 Profit Center Accounting
 Product Costing (CO-PC)
 Profitability Analysis (CO-PA)

What is Dashboard?
 In management information systems, a dashboard is "an easy to read, often single page,
real-time user interface, showing a graphical presentation of the current status (snapshot)
and historical trends of an organization’s or computer appliances key performance
indicators to enable instantaneous and informed decisions to be made at a glance."[1]
 In real-world terms, "dashboard" is another name for "progress report" or "report." Often, the
"dashboard" is displayed on a web page that is linked to a database which allows the report
to be constantly updated.
 For example, a manufacturing dashboard may show numbers related to productivity such as
number of parts manufactured, or number of failed quality inspections per hour. Similarly, a
human resources dashboard may show numbers related to staff recruitment, retention and
composition, for example number of open positions, or average days or cost per
recruitment.

What are Dashboard Tool?
 SAP Lumira
 SAP Crystal Dashboard
 SAP Business Objects Dashboards
 Tableau

What is Dashboard ?
 A dashboard is a visual display of the most important information needed to achieve one or more
objectives; consolidated and arranged on a single screen so the information can be monitored at a
glance.
 Here are the key characteristics of a dashboard:
 All the visualizations fit on a single computer screen — scrolling to see more violates the definition of a
dashboard.
 It shows the most important performance indicators / performance measures to be monitored.
 Interactivity such as filtering and drill-down can be used in a dashboard; however, those types of
actions should not be required to see which performance indicators are under performing.
 It is not designed exclusively for executives but rather should be used by the general workforce as
effective dashboards are easy to understand and use.
 The displayed data automatically updated without any assistance from the user. The frequency of the
update will vary by organization and by purpose. The most effective dashboards have data updated at
least on a daily basis.

Operational Dashboard

Visual Dashboard
Visual Analysis Tools
Some consider tools that offer the ability to select various date ranges, pick different products, or drill down to more
detailed data to be dashboards. At Dashboard Insight, we classify these as visual analysis tools.
Here are the key characteristics of a visual analysis tool:
•It fits on one screen, but there may be scroll bars for tables with too many rows or charts with too many data points.
•It is highly interactive and usually provides functionality like filtering and drill downs.
•It is primarily used to find correlations, trends, outliers (anomalies), patterns, and business conditions in data.
•The data used in a visual analysis tool is generally historical data. However, there are some cases where real-time
data is analyzed.
•It helps to identify performance indicators for use in dashboards.
•It is typically relied on by technically savvy users like data analysts and researchers.
-

Scorecard
Scorecards
Scorecards and dashboards are often used interchangeably, but Dashboard Insight has a specific definition:
A scorecard is a tabular visualization of measures and their respective targets with visual indicators to see how each
measure is performing against their targets at a glance
In addition, it should not be confused with Kaplan and Norton’s Balanced Scorecard. Here are the key characteristics
of a scorecard:
It contains at least a measure, its value, its target, and a visual indication of the status (e.g. a circular traffic light that
is green for good, yellow for warning, and red for bad) on each row.
It can be used in a dashboard but the scorecard should not be interactive nor contain scroll bars.
It can be used in a visual analysis tool but the scorecard doesn’t need to be interactive.
It may contain columns that show trends in sparklines.

Reports
Reports
Reports contain detailed data in a tabular format and typically display numbers and text only, but they can use
visualizations to highlight key data. Here are the key characteristics of a report
It presents numbers and text in a table.
It can contain visualizations but only used to highlight findings in the data.
It is optimized for printing and exporting to a digital document format such as Word or PDF.
It is geared towards people who prefer to read data, for example, lawyers, who would rather read text over
interpreting visualizations, and accountants, who are comfortable working with raw numbers.

SAP Business Objects

SAP System Landscape
What exactly is SAP System Landscape? How does this phenomenon differ from SAP System Architecture? SAP
users, especially new comers misunderstands the two concepts.
The SAP architecture is typically the technology framework of the SAP system. SAP's architecture unlike the system
landscape has changed over time (and more recently) with the advent of SAP ECC.
They system landscape basically is the set-up or arrangement of your SAP servers. Ideally, in an SAP environment, a
three-system landscape exists. A three-system landscape consists of the Development Server-DEV, Quality Assurance
Server-QAS and the Production Server-PROD. This kind of set-up is not primarily designed to serve as server clusters
in case of system failure, the objective to enhance "configuration pipeline management".
DEV
100
QAS
200
PRD
400
Server Room

SAP System Landscape
DEV
QAS PRD
100
200
120 100
D01
Q01
P01
Server Room
D01 – 100 is called as Golden Client
We have to copy configuration and
development of data into D200 for
development testing or unit testing.
Transaction code: SCC4
D01 – 100 the changes we need to
transport into Quality System Q01
T.Code: SE09 or SE10.
Consultant has test the data and then
Business user has to test the data. It
is called as UAT. Business user has
to sign off the configuration
D01 – 100 the changes
we need to transport into
Production Server PRD
T.Code: SE09 or SE10.
We should have approval
of Managers

What is OLAP and OLTP

OLTP
 OLTP - ONLINE TRANSACTION PROCESSING
 Online transaction processing, or OLTP, refers to a class of systems that facilitate and manage
transaction-oriented applications, typically for data entry and retrieval transaction processing . OLTP has
also been used to refer to processing in which the system responds immediately to user requests .The
main emphasis for OLTP systems is put on very fast query processing, maintaining data integrity in
multi-access environments and an effectiveness measured by number of transactions per second. In
OLTP database there is detailed and current data, and schema used to store transactional databases is
the entity model (usually 3NF).
 In general we can say that OLTP provides source data to data warehouses and the OLAP is used to
analyze it .So OLTP is also referred as Operative Environment and OLAP as Informative Environment.
PRD
100
P01
OLTP

OLAP
 OLAP - ONLINE ANALYTICAL PROCESSING
 SAP BW enables Online Analytical Processing (OLAP) for the staging of information from large amounts of operative and historical
data. OLAP technology permits multi-dimensional analyses according to various business perspectives.
 At the core of any OLAP system is the concept of an OLAP cube (also called a 'multidimensional cube' or a hypercube). It consists
of numeric facts called measures which are categorized by dimensions. The cube metadata is typically created from a star
schema or snowflake schema of tables in a relational database.
 The OLAP Area can be divided into three components :
 1. BEx Analyzer
 2. BEx Web Application
 3. BEx Mobile Intelligence
PRD
100
P01
OLTP BPD
110
B01
OLAP
Extract the data from SAP
ECC to SAP BI

Difference between OLAP and OLTP
OLTP System OLAP System
Source of data Operational data; OLTPs are the
original source of the data.
Consolidation data; OLAP data comes
from the
various OLTP Databases
Purpose of data To control and run fundamental
business tasks
To help with planning, problem
solving, and decision support
Processing Speed Typically Very Fast Depends on the amount of data
involved; batch data refreshes and
complex queries may take many
hours; query speed can be improved
by creating indexes
Database Design Highly normalized with many tables Typically de-normalized with fewer
tables; use of star and/or snowflake
schemas.
Backup and Recovery Backup religiously; operational data is
critical to run the business,
data loss is likely to entail
significant monetary loss and legal
liability
Instead of regular backups, some
environments
may consider simply reloading the
OLTP data as a
recovery method

Difference between OLAP and OLTP
OLTP System OLAP System
Age Of Data Current Historical
Queries Relatively standardized and simple
queries Returning relatively few
records
Often complex queries involving
aggregations
Data Base Operations Add , Modify , Delete , Update and
Read
Read
What the data Reveals A snapshot of ongoing business
processes
Multi-dimensional views of various
kinds of business activities
Data Set 6 - 18 months 2 - 7 years

HANA
SAP HANA is an in-memory data platform that is deployable as an on premise appliance, or in the cloud. It is a
revolutionary platform that's best suited for performing real-time analytics, and developing and deploying real-time
applications

ERP Solution (Implementation)
1. Business Process Analysis
2. Document the Analysis
3. Client Sign Off
4. Gap Analysis
5. Realization
6. Testing
7. QA (Quality Assurance)
8. End User Training
9. Go-live
10. Post Production Support

ERP Solution (Implementation) cont.
1.Business Process Analysis: The SAP Implementation Team will study the project site
and analysis it i.e. Gathers the requirements from the site to implement the SAP.
2.Document the Analysis: After studying the site the team keep all analysis of that site
onto the Document.
3. Client Sign Off : Client Studies the document prepared by team and he will check the
weather the analysis is met their business requirements.
4. GAP-Analysis: GAP between the client requirements and team analysis i.e. what is
actually required and what is available.
5. Realization: Implementation starts on system for that organization.
6. Testing: Different types of testing will be done over the implementation.
7.Quality Assurance: Implementation is checked by Quality Team
8.End User Training: Train the End users work on implementation SAP for that
organization
9.Go-Live: SAP is deployed for that organization.
10.Post Production Support: Implementation team will support the SAP for some period.

Business Process – ASAP Methodology
1.Business Process Analysis: The SAP Implementation Team will study the project site and
analysis it i.e. Gathers the requirements from the site to implement the SAP.
2.Document the Analysis: After studying the site the team keep all analysis of that site onto the
Document.
3. Client Sign Off : Client Studies the document prepared by team and he will check the weather
the analysis is met their business requirements.
4. GAP-Analysis: GAP between the client requirements and team analysis i.e. what is actually
required and what is available.
5. Realization: Implementation starts on system for that organization.
6. Testing: Different types of testing will be done over the implementation.
7.Quality Assurance: Implementation is checked by Quality Team
8.End User Training: Train the End users work on implementation SAP for that organization
9.Go-Live: SAP is deployed for that organization.
10.Post Production Support: Implementation team will support the SAP for some period.

Organizational Levels
Organizational Levels: A company’s
enterprise structure is mapped to SAP
applications using organizational units. They
are used to represent the enterprise structure
in terms of legal and/or business-related
purposes. Organizational elements include
legal company entities, plants, storage
locations, sales offices, and profit centers.

Organizational Levels
The highest-level unit of all organizational elements is the Client The Client represents the
enterprise/headquarters group.
 A Company Code is a unit included in the balance sheet of a legally-independent enterprise and is the central
organizational element of Financial Accounting.
 In the context of Sales and Distribution, the Sales Organization is the central organizational element that
controls the terms of sale to the customer. Division is usually used to represent product line.
 In the context of Production Planning, Plant is the central organizational unit. A Plant can manufacture product,
distribute product, or provide a service.
 In Inventory Management, material stocks can be differentiated within one plant according to Storage Location.
Organizational units may be assigned to a single application (such as Sales Organization assigned to Sales and
Distribution, or to several applications (such as Plant assigned to Materials Management and Production Planning).

Procurement Process
 Purchase Requisition
 Advertising the Tender
 Receiving the Quotation
 Acceptance of selected vendors rejecting the others
 Rising the PO (legally binding document) (ME21N)
 Release the PO
 Good Receipt (MIGO)
 Invoice Receipt (3 way matching i.e. content , price, quantity) (MIRO)
 Goods Issue to Production
 Finished Stock received from the Production (Technically completed)
 In FI module after Invoice Receipt Vendor Account will be credited.
Vendor is open item. Any amount due to/ due from is known as Open Item.
We have to make the payment to the vendor on due date. Payment Process in SAP is called as
CLEARING Concept.
 This Payment process is done FI through Automatic Payment Program (APP).

G/L accounts naming convention in COA

Training Goals
Initial Training
To gain a basic knowledge and understanding of the system for a particular application
area in order to efficiently carry out implementations
To learn about some typical project issues
To understand the tools available for use in project implementations
To be able to work as a project team member under the guidance of a senior consultant in
the first phase of a project (first year)
Advance Training
To gain a sound knowledge and understanding of the system for a particular application
area in order to efficiently direct/supervise implementations
To understand some typical integration issues in implementations
To apply knowledge of this particular application area in different customer scenarios
To be able to work as a senior consultant in a project with limited complexity

Contact Details
ERP TECH LLC
Odaiah Pelley
President
Email: udaysap@yahoo.com; skype id: opelley; contact number: 281-660-6449 (USA)
http://www.erptechllc.com/
https://www.youtube.com/watch?v=_LJvEE8OTVg
India Office Address:
Contact Details:
Satish Pelley CEO
1-9-18/2/A, Ramnagar,
Hyderabad, Telangana – 500020
Email id: satishsapco@gmail.com; contact number; 9866355502

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