This document summarizes a presentation about time management myths and effective strategies. It discusses that (1) the myths of being able to manage time and multi-tasking effectively are untrue, and planning and prioritizing work is important. It also explains that (2) external and internal obstacles will come up but can be overcome with flexibility and the right mindset. Finally, it suggests (3) integrating personal values and goals into daily work can make time management more meaningful and productive.

1. Time Management, Multi-Tasking &
Other Myths
Presented by
Thomas L. Willis, PCAM®
Zalco Realty, Inc./Association Bridge, LLC
WMCCAI Manager Luncheon Program
January 29, 2013

2. This is about introspection… this is about
mindset more than skillset… this is about
analysis… this is about CHANGE
“Progress is a nice word. But change
is its motivator. And change has its
enemies.”
- Robert Kennedy

3. When all is said and done…
• Myths?
• Planning the Work
• Working the Plan
• When Work Actually Works…For
You
• Yes You Can!

4. Myth #1 - You Can Manage Time
Ready…….GO!

5. Myth #2 - You CAN’T Management Time (Events)
“Bummer of a birthmark, Hal.”
(Thank you, Gary Larson)

6. It’s a brave new day!
PLANNING THE WORK

7. How do you know what you are going to do
today?

8. Prioritized Task List
Oh decisions, decisions
• What’s important?
• Chronological factors
• Weeklies, monthlies & other
periodic tasks (wanna stay out of
trouble?)
• Time blocks > creating milestones
• When do I plan to plan?
• Means & methods

9. Prioritized Task List – Why??

10. Great…now the day actually starts
WORKING THE PLAN

11. Working the plan
This is this when mediocre managers give up and
generally tell me I am full of certain organic
matter.
Photo Credit: Adam Tinsworth

12. External Obstacles
“Life is what happens to you
while you are busy making
other plans.”
-John Lennon

13. External Obstacles
Manager’s Quiz: Which law has the
greatest impact in the way we do
our business?
a. Federal Law
b. County/City Ordinances
c. Condominium/HOA/POA Acts
d. Case Law
e. Murphy’s Law

14. External Obstacles
When stuff happens, the excellent
manager practices the art of
reprioritization while remembering
that the important things are rarely
urgent, and urgencies are rarely
important.

15. Internal Obstacles
The hard truth is……

16. You don’t have time?
Tasks are not necessarily static

18. Attitude may not be everything, but it sure
makes a difference!
"If you think you can, or if you think you can't, either way, you're right."
-Henry Ford

19. Can you “save time” by increasing
productivity? Of course you can…
• Think of time in terms of blocks
• “Single Handling Concept”
• Think efficiencies all the time –
seconds>minutes>hours
• Beware of Myth #5……

20. Multi-Tasking!

21. A plethora of tips & strategies
No, I’m not going to put them on a
slide. That would be too much like
PowerPoint Bullet Hell. You really
should write them down so you can
make them your own anyway.

22. A plethora of tips & strategies
Myth #6 – It is more effective to work
long blocks of time and even cut
back on sleep to get things done.
Myth #7 – You have to stay tethered
to your electronics to be responsive

23. This is the really cool part…
WHEN WORK REALLY WORKS –
FOR YOU

24. Want to actually make these happen?
Weaving your values and goals into
everyday life turns your dreams into
realities

25. How many people are you?
A segmented life leads A unified life mitigates
to inner conflict inner conflict

26. Reality of allowing urgencies to rule

27. WHY?

29. You want some more “why”?
This year has the potential to be the
best year of your life. Time does not
care about you. It is constant. It is
relentless. Own your life. Add value
to time. Add quality to time. Only
you can do this. Of course you can
do it.

30. THANK YOU for your time today. I sincerely hope you
consider it an investment.
I would love to hear how any of the things we shared together today
may have worked for you. Please feel free to connect with me and
keep the dialogue going.
Thomas L. Willis, PCAM®
twillis@zalco.com
associationbridge@gmail.com
Facebook: http://on.fb.me/muilto
Twitter: @ideaguypcam
Linkedin: http://linkd.in/sxLgws
Tomasuarus Rex Blog: http://thomaslwillis.blogspot.com/