Turbo SCRUM - Produce 1 product during 3 sprints in 5 hours

1. BASLE BERN BRUGG DÜSSELDORF FRANKFURT A.M. FREIBURG I.BR. GENEVA
HAMBURG COPENHAGEN LAUSANNE MUNICH STUTTGART VIENNA ZURICH
Turbo SCRUM
Produce 1 product during 3 sprints in 5 hours
Remco Bonse TVD Basel
Bertil Alexandersson TVD Basel

2. Turbo SCRUM2 10/2/2018
‘’This was the most exciting experience
since many years.’’
Bertil Alexandersson
‘’As a consultant, this was the most
exciting experience since many years.’’
Bertil Alexandersson

3. 3 10/2/2018
Once upon a time...
Turbo SCRUM

4. Going back to early 2018...
4 10/2/2018
Trivadis wants to win the World Cup!
– Or next best thing; to win a large contract for
a Swiss Canton computer service department
Part of tender
– Need of several Managed Teams to execute Software Projects
– Selection of preferred suppliers with internal ranking
– Contract duration: 4,5 years, possible extension to 8.5 years
– Managed Teams volume can mean up to 16 consultants per year (FTE)
Trivadis Basel is determined
to catch this fish!
Turbo SCRUM

5. Assessment Description – Goals
5 10/2/2018
Selection criteria
– Price of offered services
– Assessment of managed teams
Factors to assess
– Know-how level of methodology
– Know-how level of technologies
(HTML5, Angular and Java EE as well as CI/CD)
– Social competence
– Team work
– Agility
Turbo SCRUM

6. Assessment Description – Content
6 10/2/2018
Content
– Methodology: SCRUM
– Duration: 5 hours
– Start Scenario: Customer presents Business Case
– Required content: Team must perform 3 sprints
„Live Programming is expected“
Tools Jira and Confluence must be used
Conclusion: Focus of assessment is not on
technology but on methodology and team work!
Turbo SCRUM

7. 7 10/2/2018
Assessment Preparation
Turbo SCRUM

8. Assessment Team – Required roles
8 10/2/2018
Michael Könings
Product Owner
(Team Captain)
Remco Bonse
Frontend Developer
SCRUM Master
Mattia Baldinger
Frontend Developer
Erhan Ünlü
DevOps
Bertil Alexandersson
Backend Developer
Sven Lau
Backend Developer
SCRUM Master
(!= Product Owner)
TVD Basel
All Star Team
Colin Hoffmann
DevOps Specialist
Backup & Support
A Team with a lot of
experience apart from
working as a team.
Turbo SCRUM

9. Preparation Team
9 10/2/2018
Alexander Papezik
Tender Manager
Head Coach
Additional staff
Caspar von Stülpnagel
Co-Leader TVD Basel
Fabiano Marraffino
Co-Trainer
Benno Leuenberger
Co-Leader TVD Basel
Gianleandro Sarro
Business Developer
Roland Siposs
Solution Unit Manager
Turbo SCRUM

10. Assessment Preparation Timeline
10 10/2/2018
March April
1712 19 9
Assessment
School Holiday
Mission Impossible: Get 10
people together to prepare
Turbo SCRUM

11. March 12th – Assessment Team Kickoff
11 10/2/2018
Tender specifics were presented
Dear Team, I want you to
win this World cup, euh
Tender
What do you need to
succeed?
Time for 2 Trial runs and
preparation
Turbo SCRUM

12. Trial Run definition
13 10/2/2018
Goal
– Simulate the real assesment:
The Team needs to
– Create a working application
– Under time pressure
– With an audience
Improvement cycle:
– Feedback by audience and team after each run
– weekly calls to share team knowledge.
Turbo SCRUM

13. Preparation tasks
14 10/2/2018
Tasks before 1st Trial Assessment
– Create a test bussiness case
– invite an good audience ( Trainers)
– Define Scrum meetings (Scrum master and Product owner)
– Setup Project tool(Jira) and source code repository (PO )
– Setup VMs with complete technology stack ( DevOps)
– Develop template code (Back and front end)
– Setup Development and Test servers with CI/CD (DevOps)
Turbo SCRUM

14. March 19th – 1st trial run: 5 hours
15 10/2/2018
Content
– Trainers present Business Case
– Time is given to discuss SCRUM and process improvements
– Result: Team completes only two sprints and no
functional web app
Conclusion
Storming: Communication and team integration must improve!
– Various levels of SCRUM know-how
– Coding takes too long
– Almost all phases took too long
=> brush up on and discuss SCRUM
=> reduce code complexity further
=> improve time keeping
Turbo SCRUM

15. Improvements until next trial run
16 10/2/2018
All must brush up on their SCRUM skills
– SCRUM Master and PO decide on rules for Turbo SCRUM
Reduce code complexity
– Better code templates for frontend and backend
– Implement login via Facebook and authorization via OAuth
– Use only generic JSON entities in one database table
Prepare visualizations of concepts
Setup communication channel for easy info and file distribution
Turbo SCRUM

16. April 9th – 2nd trial run: 5 hours
17 10/2/2018
Content
– Trainers present a new Business Case
– Team uses all parts of SCRUM and develops a web app
– Note: No discussion regarding SCRUM methodology
– Result: Team completes three sprints and a some-what functional web app
Conclusion
– Goals of SCRUM meetings not clear => consolidate SCRUM Meetings
– Communication and team integration => rehearse team interaction
– Time keeping suffers under SM and front end => develop detailed time schedule
– Norming: We have improved a lot but we want to do better!
Average Self-
Assessment Grade*
6 points
*) Scale 1 - 10
Turbo SCRUM

17. Assessment Preparation Timeline
18 10/2/2018
12
March April
19 9 12 17
Assessment
School Holiday
Turbo SCRUM

18. April 12th – 3rd trial run: 3 hours
19 10/2/2018
Content
– Trainers present Business Case
– Team uses all parts of SCRUM and develop a web app
– Result: Team completes two sprints, no functional web app (not enough time)
Conclusion
– Minor improvement since last run
– Communication and team integration still needs improvement
– Still uncertainties regarding SCRUM => define our SCRUM process in more detail
– We want to do even better!
Average Self-
Assessment Grade
6.5 points
Turbo SCRUM

19. Assessment Preparation Timeline
20 10/2/2018
12
March April
19 9 12 17
Assessment
School Holiday 16
Turbo SCRUM

20. April 16th – 4th trial run and final preparations: 1 day
21 10/2/2018
Content
– Team review and individual trainings
– PO and SM define Turbo SCRUM process in detail
– Perform trial sprints and test time schedule
– Result: Performing
Team completes three sprints and a functional web app
Average Self-
Assessment Grade
>8 points
Turbo SCRUM

21. Turbo SCRUM
23 10/2/2018
Turbo SCRUM
– Implementation of SCRUM process build
for speed and demonstration
SCRUM Meetings have
– goals for Team members
– fixed times with dedicated Time Keeper
Recommendations
– Sprint Planning with Magic Estimates
– Retrospective with
observe, summarize, act
– Visual Time Keeping
0 1 2 3 5 8 13 20
Turbo SCRUM

22. Assesment Preparation Summary
Name Presentation24 10/2/2018
Conclusion
– We have reached a stage of high team spirit, high quality and high efficiency!
– Bring it on! 
Well
actually I
could use
some sleep
Were is the
emergency
exit!?

23. 25 10/2/2018
Assessment day
Turbo SCRUM

24. At 6:30 am...
April 17th – Assessment day
26 10/2/2018 Turbo SCRUM

25. April 17th – Assessment day meet up
27 10/2/2018
Place to
make history!
Assessment Team
Support Team
6:30
Turbo SCRUM

26. April 17th – Assessment day
28 10/2/2018
Start time:
5 persons from customer side
20 minutes introduction round
and setting ground rules
5 hours of assessement
Sandwiches are for free...
7:00
Playing role of client
in business case
The rest watching, making notes,
taking pictures in silence...
Turbo SCRUM

27. Let the game begin!
What about a game plan?

28. Name Presentation30 10/2/2018
Phase Sprint 1 Sprint 2 Sprint 3
Customer explains Business Case 10 *
Fill Backlog with User Stories 15
Backlog Estimation 15
Sprint Planning 1 – Commit 10 10 10
Sprint Planning 2 – Taskification 10 10 10
Sprint – Part 1 20 20 20
Daily Standup 5 5 5
Sprint – Part 2 20 20 20
Sprint Review 10 10 10
Sprint Retrospective 10 10 10
Sprint = 85 minutes*) Phase times in minutes
Timekeepers job
1st call: «We now start Sprint Part 1, it will
last for 20 minutes, I will let you know when
3 minutes are left.»
2nd call: «3 minutes left, start to wrap up
what you are doing.»
3rd call: «Sprint Part 1 is over, we must move
on to the next phase.»
Max 2 hours of programming
Total = 295 minutes = 4:55 hours

29. April 17th – After 5 hours of intense team work...
31 10/2/2018
But how did it go?
Turbo SCRUM

30. April 17th – Assessment day retrospective
32 10/2/2018
Preparation had been excellent!
– Correct focus – Team work and pragmatic SCRUM
– Technical simplicity essential – We developed a working web app!
– Dedicated Time Manager – Reduced stress to close to zero
– Everyone knew what to do!
– Everyone was integrated into a team!
Turbo SCRUM

31. April 17th – Assessment day retrospective
33 10/2/2018
Assumptions made were mostly correct
– Business case – pretty much as expected
– Customer behavior – nicer than our trainers during trial runs 
Handling changed customer request (drop login via Facebook)
– Change was significant => Stop 3rd sprint
– Restart short 4th sprint (45 min) with a different user story
Total focus on task
– No time to eat sandwiches
Turbo SCRUM

32. April 17th – Co-Leader called for a lunch celebration...
34 10/2/2018 Turbo SCRUM

33. 35 10/2/2018
Lessons learned
Turbo SCRUM

34. Lessons learned – Part I
36 10/2/2018
Trial runs and preparations are essential!
– Forming a team from great individuals takes time:
Forming, Storming, Norming, Performing
– Prepare every artefact and template possible
– Budget was exceeded with 50% (but it was worth it!)
Minimize technical complexity
– No innovation possible during strict time constraints
– Prepare generic and reusable code templates
– Pragmatic technical solution rather than realistic solution
Turbo SCRUM

35. Lessons learned – Part II
37 10/2/2018
Focus on the essential SCRUM / Agile elements
Plan, do, inspect, adapt instead of cargo cult
Define backups and involve them in preparation process
– Early involvement reduces overall risk for assessment team
– Backups can become support during preparation
Delegate Scrum Master Tasks (time keeping, boards etc)
– Difficult for SCRUM Master to moderate and keep track of time in parallel
– Other team members can focus on keeping phases time boxed
Turbo SCRUM

36. 38 10/2/2018
And the end of the story?
Turbo SCRUM

37. Tender result for Managed Teams
39 10/2/2018
Official winners of tender were announced end of June
– Trivadis is one of three becoming Preferred Supplier
Official ranking among suppliers announced beginning of July
– Trivadis is ranked 1st among Preferred Suppliers
First Pilot Project will be executed in autumn
or winter of 2018
Turbo SCRUM

38. 40 10/2/2018
And just one more thing...
Turbo SCRUM

39. 41 10/2/2018
Coming soon...
A Trivadis Basel production...
Where mice become heroes...
... and new Agile masters are form
Turbo SCRUM

40. 42 10/2/2018 Turbo SCRUM

41. New internal offering (?) – Agile Bootcamp
43 10/2/2018
Providing Managed Teams calls for reproducing the preparation effort
Two day Workshop in Agile Projects and SCRUM
– Team excercises to practice all SCRUM phases using KANBAN board
From creating User Stories to Sprint Retrospective
– Coached by an experienced Drill Sergeant
– Two different SCRUM projects with
two sprints each to be performed
Turbo SCRUM

42. Target audience
– Inexperienced SCRUM Teams which want to get up to speed fast
– Team size 5 – 8 people filling all essential SCRUM roles
Pre-requisite
– Participants have knowledge of SCRUM methodology
Reading SCRUM manifest is enough, no certification is required
– Note: Agile Bootcamp is focussed on practical exercises and small theory
blocks and does not lead to a SCRUM certification
New internal offering (?) – Agile Bootcamp
44 10/2/2018 Turbo SCRUM

43. Remco Bonse remco.bonse@trivadis.com
Bertil Alexandersson bertil.alexandersson@trivadis.com
10/2/201845
Questions & Answers
Turbo SCRUM

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45. © Trivadis – Kick-Off ZID Delivery Model47 10/2/2018