BGH MC Manual for residents

Residents-in-Training Code of Discipline and Manual
Baguio General Hospital & Medical Center

Training Office 2011
Gov Pack Road Baguio City


Code of Discipline & Manual for Residents-in-Training

Title Page

I. Vision, Mission, Objectives ………………………………………………………………………………. 3

II. Core values ……………………………………………………………………………………………………… 4

III. BGHMC History, Vision & Mission; The BGHMC logo …………………………………………… 7

IV. BGHMC Structure & Organizational Chart ………………………………………………………….. 15

V. The Resident’s organization …………………………………………………………………………….. 16

VI. Residency training programs …………………………………………………………………………….. 22

VII. General training guidelines & policies ……………………………………………………… 22

VIII. Requirements for residency training …………………………………………………………………. 38

IX. Job description of Residents-in-training ……………………………………………………… 40

X. Evaluation & Promotion of Residents-in-training ………………………………………………. 44

XI. Disciplinary Measures & Sanctions ………………………………………………………………… 49

XII. Certification & awards …………………………………………………………………………….. 58

XIII. APPENDICES ……………………………………………………………………………………………………. 60

Baguio General Hospital & Medical Center Gov Pack Road Baguio City | Training Office 2011 2


INTRODUCTION

Vision, Mission, Objectives of this Residents-in-training Code of Discipline & Manual

a) VISION
i) The Vision of this Residents-in-training Manual is to create a perfect guide which is appropriate,
competent & adaptive to the changing regional needs and culture of specialty training & dynamic
enough to meet the demands of technology change, innovations in management & medical
advancement.

b) MISSION
i) To produce socially responsible, morally upright & medically competent resident graduates.
ii) To provide a high standard of training that would equip residents-in-training with the skills,
attitudes & knowledge that translates to quality medical service.
iii) To assure an adequately prepared residents-in-training, competent enough to pass their specialty
board exams
iv) To lead & encourage residents-in-training to upgrade & uplift their discipline & specialty
instructions beyond expected requirements.

c) OBJECTIVES (of the Resident’s Manual Commission )
i) To create a manual of Residents-in-training that would contain policies, guidelines, protocols &
regulations of accredited residency training
ii) To publish a handy guide for residents-in-training
iii) To serve as a code of discipline & reference for evaluating, promoting, sanctioning & certifying
residents-in-training
iv) To convene scheduled meetings for the Training Core of BGHMC & update and amend this
Residency Training Code of Discipline & Manual
v) To consult the various departments with regards their training requirements & update their
policies.
vi) To monitor competency of this training manual through regular training core/committee meetings



2) Core values of this Residents-in-training Code of Discipline & Manual

a) This code of discipline & training manual adheres to the BGHMC values of appropriate & accredited

medical training for residents; produce quality research & provides selfless service to the community.

b) This code of discipline & training manual follows Civil Service laws of the Philippines; and employs

current, appropriate & updated human resource evaluation & promotion processes.

c) This code of discipline & training manual molds residents-in-training to adhere & perform their duties

& responsibilities in accordance with the highest standards of Philippine Medical Association Code of

Ethics & respects specialty Society policies on residency training.

d) This code of discipline & manual believes that academic discipline & excellence forms the very

foundation of competent residency training.

e) This code of discipline & manual upholds a commitment & dedication to life & improvement of health

care.

f) This code of discipline & manual affirms that respect & courtesy to superiors complete the highest

form of personal excellence & sense of self worth.

g) This code of discipline & manual recognizes a highly motivated & research-oriented residency training

program as a means to cope with the advancing demands in medicine.

h) This code of discipline & manual champion comprehensive quality health care through competent,

evidence based specialty training.

3) Definition of terms
a) Residents-in-training
i) They are physicians who are duly licensed to practice medicine in the Philippines who have fulfilled
admission requirements by the specific specialty department.
ii) They are graduates of an accredited internship program & duly licensed by PRC to practice
medicine.



iii) They may be temporary employees of the BGHMC & are required to submit departmental
requirements annually for renewal.
iv) They maybe rotator physician, observers, lateral entrants, NPE’s & PE’s, department scholars or
Sponsored trainees & are required to submit departmental & hospital requirements (for
reappointment/renewal).
b) Non-purposive entry (50% BGHMC residency training plantilla)
(1) Salaried residency position filled by up trainees in accordance to the standards set by BGH MC
c) Purposive Entry( 50% BGH MC residency training Plantilla)
(1) Salaried residency position filled up by residency training applicants coming from the underserved
areas, who shall return to these areas after completion of their residency training
d) Lateral entrants ( plantila from other hospital)
i) Straight Residency
(1) A MOA between the sending agency and the residency training applicant stipulating among
others that the applicant shall serve the sending agency for at least two (2) years for every year
of training.
ii) Modular Residency
others that the applicant shall serve the sending agency for at least four (4) years after the last
year of training.
e) Rotator Physician from other institution who have MOA with BGHMC
i) This shall include physicians (foreign graduates) who have undergone clearance from the
Professional Regulation Commission (PRC) and the Department of Health (DOH).
f) Observers
i) They are physicians or other professionals, and other individuals who are authorized by the
sending hospital to observe facilities, procedures, tests, & other specific consultant expertise
which are not available in the sending hospital.
ii) They shall not participate, except to observe, in BGH MC. They shall not perform any procedure or
operations; shall not make public opinions or interfere with patient care.
iii) Their active participation during conferences & meetings shall be upon invitation/permission of
the concerned staff members.
iv) Shall have access to hospital documents only with the permission of the concerned department or
unit.



v) Knowledge of his activities & whereabouts in the host institution shall be the responsibility of an
assigned consultant/staff member.
g) Active medical staff
i) This comprises the Consultants (plantilla) fulltime & part-time consultants
h) Medical Center Chief (MCC)
i) Chief, Medical Professional Staff (CMPS)
j) Chief, Training Officer (CTO)
k) Training Core
i) All Department Training Officer
l) Selection, Promotion & Placement Board (SPPB)
i) CMPS, CTO, Dept Chair ; HR
m) Medical staff
i) All consultants (all consultants including visiting consultants) & Residents in training
n) House staff
i) Residents in training
o) Department Scholar
i) Sponsored Resident (‘drug fellow’)
others that the applicant shall render post-residency service.



BGHMC History, Vision & Mission; The BGHMC logo

BGHMC History

In July 1900, on orders of William Howard Taft,

Head of the Second Philippine Commission,

Dean Conant Worcester with three other

companions set forth to discover a cold place

up in the Cordillera...Baguio, the mountain

paradise.

An excellent vacation and recuperation center for government officials, employees and American soldiers,

Baguio saw the establishment of a 15 bed hospital located at the site of the former Pines hotel in 1902 under

Dr. H. Eugene Stafford. The rise of the Baguio Sanatorium heralded the beginning of a long history of what is

to become the Baguio General Hospital & Medical Center.

The need to have a medical facility that is low cost and accessible was envisioned early on in the city's history,

so that as early as 1907, the building phase for the hospital began. When the project started, the vision and

objective was clear cut: to provide high quality yet affordable service for the people of the city and the

neighboring towns.



After being renamed Baguio Hospital in 1907,

expansion proceeded in the construction of a

Nurse’s Home and six 3-room cottages for

Tuberculosis patients.

In 1915, Dr. Silverio Garcia became the very first

Filipino to assume hospital directorship. The

hospital was turned over to the Bureau of

Health. Several other Filipinos then took turns in

handling the reins of the hospital.

In 1937, with Dr. F. Esquivel as Director and Miss I. Francia as Chief Nurse, the name of the hospital was again

changed to Baguio General Hospital. It was this year when construction of the main hospital building,

promised earlier in 1930 by Pres. Manuel Quezon, started. It took 4 years after that cornerstone laying

ceremonies by then Vice President Sergio Osmeña before the building was finally inaugurated on February 22,

1941.



During the latter part of the second world war,

hospital operations transferred to the St. Louis

High School building behind the Cathedral after

the Japanese forces commandered the hospital

building. In April 1945, the hospital closed due

to heavy artillery fire and carpet

bombardment. After the liberation in May

1945, the hospital was re-opened at Paules

Frates, La Salle Compound in Legarda St., as the

main hospital building had been severely

damaged.

The main hospital building was reconstructed with the aid of the Americans and the hospital was able to

operate at the main building in 1948. The 35 bed Contagious Disease Pavilion further expanded hospital

services in 1952. In 1955, the first BGH Advisory Board Officers were

inducted with Mrs. Ethel Herold as the Chairman of the Board. The Board was conceived to help in improving

operations as well as to act as liaison between the hospital and the community. In 1958, BGH, was designed as

one of the 11 training hospitals in the Philippines. Training programs of the different departments began to

take shape.



Building construction and establishment of

new services continued for the next 3

decades. The School of Nursing Bldg., OR

complex, OPD bldg., and bunkhouse in 1962,

Alumni Bldg. in 1963. In 1966, the

Psychiatry, Physiotherapy & Brace Shop and

Cancer Detection Clinic. It was in 1970

when the BGH was converted into a Medical

Center and expansion continue unabated.

Ac hapel in 1972, Family Planning Bldg.,

Coronary Care Unit in 1973. ER annex and

CobaltTherapy Bldg. in 1977, X-ray annex in

1978, Under Six and Administration Bldg. In

1979, the Orthopedics & Traumatology in

1981. The Administration Bldg. was burned in 1985 and was rehabilitated in 1987.

The 1990’s was ushered in by the killer quake on July 16, 1990. The earthquake damaged and caused the

demolition of several hospital buildings. 14 other structures, including the main building, needed major

repairs. Another disaster struck a year later during typhoon when a landslide damaged and flooded parts of

the main building.



In 1992 BGHMC was the first in Asia to be awarded as the Mother and Baby Friendly Hospital Initiative (MBFHI)

by the United Nations Children’s Fund (UNICEF) of which the breastfeeding program of the hospital became

the prototype of the UNICEF. It was on May 26, 1995 that the Under Five Clinic of BGHMC was awarded

National Wellness Award for Excellence by DOH Center for Wellness Program and GAWAD PAGASA on October

1, 2002 during the Civil Service Commission 102nd Anniversary.

The hospital continues to expand in terms of physical structures and services. On September 17,2007, the first

floor of the Flavier Building was occupied by the: Emergency Room Department, Ultrasound Area of the

Radiology Department, Laboratory, Admitting Unit, Cashier; and the Pharmacy.

The 2nd phase of transfer of services at the Flavier Building was done on October 8, 2008 of which the 2nd

floor was occupied by the Pediatric Department; -while the 3rd floor was assigned by the Internal Medicine -

including the Pay Consultation Offices.

It was on the last week of March 2007, when the operation of the Psychiatry Department was transferred to

the new Psychiatry Building. Public comfort rooms at the Flavier Building were made available on the 2nd

quarter of 2008. Renovation of the old main building was completed on the first floor of the: OB Minor

Operating Room Complex including the Labor Room; and the 2nd floor: Surgical Ward (left and right wings),

Pediatric Surgical Ward, OR complex and the Recovery Rooms.

The new Infectious Disease Building that was inaugurated on March 16, 2009 houses the OPD of the Psychiatry

Department and the Drug Rehabilitation Unit.



It is the objective of the hospital to value the time of the patients/clients through the provision of a “one stop

shop”, hence the old ER will be renovated to house the support services such as the: Cashier, Billing/PHIC; and

Medical Records.

Sub-specialty services are already being offered and all training programs are accredited by respective

specialty societies. The Post Graduate Training Program (Nurse Fellow) for licensed nurses was instituted in

2004 and still ongoing.

It was approved for 500 bed capacity through R.A 8634 of 1998 but due to manpower deficiencies the actual

implementing is 400.

To this day, BGHMC has continuously provided Comprehensive Quality Health Care, Training & Research not

only to the City of Baguio but to the provinces of northern Luzon. BGH MC has continually aimed to be the

model people oriented hospital and has remained true to this endeavor. (http://www.doh.gov.ph/bghmc/)



BGHMC Logo

Elements of the BGHMC logo

The logo is divided into three (3) equal parts representing the three

major divisions of the Baguio General Hospital & Medical Center: the

Medical Division, the Nursing Division & the Administrative Division.

The Human icon represents the Administrative division; it also gives an

insight of a family which is the focus of comprehensive quality

healthcare, training & research.

The cadecues is the symbol of the medical profession: a winged herald ’staff with two snakes wrapped around

it. The nurse cap represents the nursing division.

The façade of the main building represents the health facilities & services which BGHMC was created for.

The outer circle contains the name of the hospital - Baguio General Hospital & Medical center - & the date

when the hospital was founded while the inner circle points to the agency & the region where BGHMC

belongs.

The circle further symbolizes infinity, without beginning or end an idea of unending services & support

committed to the community BGHMC serves. It symbolizes a perfect framework, a world where BGHMC

shares.



MISSION

“Provide Comprehensive Quality Health Care, Training & Research”

In the realm of the Northern Philippines…

We are the hospital of the people dedicated to serve the healthy & the sick, that provides high quality
standard of specialized but holistic health care in the atmosphere of compassion, comfort, & social
understanding.

We are committed to the betterment of the people of Northern Philippines through public health activities, &
through involvement in health policy formulation & coordination with other institutions with similar interest.

As a hospital of the people, we shall be open, resourceful, fair & efficient in the sourcing, allocation &
utilization of resources entrusted to us by the people through effective management, & to the equitable
delivery of basic & specialized health services through cohesive, satisfied, goal driven, values-oriented & highly
motivated employee staff.

We shall offer comprehensive & excellent training in the medical & paramedical fields as we strive to keep
pace with the advancements in the technological knowhow, and do our share as we indulge in clinical &
hospital management research.

VISION

“BGH MC : A Model People Oriented Medical Center”

In the realm of the Northern Philippines…

We are a model institution of health maintenance that provides comprehensive, high standard, equitable,
compassionate, holistic, specialized health care that continually strives to be competitive in technological
capability and competence.

We are a model government institution in terms of financial stability, resource management, bureaucratic
flexibility & transparency, operational efficiency & personnel satisfaction.

We maintain our status as the best provider of medical & paramedical human resource development relevant
& to become an academic institution that is also noted for clinical & hospital/management research.

We shall be a major force in regional health policy formulation & health manpower development as we
maintain our role as the premiere health referral center of the area.



4) BGHMC Structure & Medical Organizational Chart
a) Residency Training Organizational Structure (2012 Training Office format strategy)

Medical Center
Chief

Chief, Medical
Professional
Staff

Chief Training
Officer

Training Department
Committees Chairperson

Department
Research
Training Officer

Residents-in-
ERC
training

Post-graduate
Training Core
interns &clerks

5) Strategies to achieve objectives (2011-2013) of the Resident’s Manual Commission
a) Standardized training manual
b) Strict code of discipline
c) Enhancing Quality research activities
d) Effective communication of the various training programs & the BGHMC Training office
e) High standard of patient care
f) Training highly competent & proficient specialist
g) Disseminating specialty knowledge to allied medical workers.



The BGH MC Resident’s Organization

Constitution & By-Laws of the BGH MC Resident’s Club

In accordance with the rules and regulations of Baguio General Hospital and Medical Center, the officers of the

Resident’s Club 2010 hereby promulgates this Constitution and Bylaws.

Section 1. Name of the Organization

This Organization shall be known as The Residents Club, the official organization representing the Resident

Physicians of BGHMC.

Section 2. Location of Office

The domicile and principal office of the Residents Club shall be at the Baguio General Hospital & Medical

Center.

Section 3. Objectives

The Residents Club shall be the supreme organization promoting and defending the Rights and Welfare of all

Resident-Physicians-in-training in BGHMC and specifically:

a. Serve as the liaison organization between the Residents and the BGHMC Administration

b. Serve as a model for the Senior Interns and Junior Interns also in training in BGHMC

c. Promote among its members responsibility, discipline, honesty, camaraderie and the other values

that the BGHMC upholds.

d. Assist the Administration and the DOH regarding information drive; public health concerns; and

other activities that the organization may be of help.



Section 4. Members

All Resident Physicians of BGHMC who are accepted in the Residency Training Program of the different

departments automatically becomes members of the Residents Club.

Section 5. The Residents Club Officers

a. The officers of the Residents Club shall be composed of Residents-in-training who have been duly

elected by its members through a popular vote except for the position of the President

b. The President of the next organizational year shall automatically be the President – Elect of the

current organizational year-

c. The President Elect shall be a junior of the current batch of Residents-in-training.

d. The Adviser/s shall include Consultant-Physicians of the BGHMC whom the officers shall elect.

e. Any vacant positions shall be filled in by appointees of the current President of the Organization

Section 6. Removal or Disqualification

Any member is subject for removal or disqualification from the Residents Club Officers on any of the following

grounds:

a. He/she has shown gross neglect of duty in the performance of his/her duty.

b. He/she has committed an act that is detrimental to the integrity and dignity of the organization.

c. He/she deliberately violated any of the provisions in the Constitution and Bylaws.

d. A member shall cease to be part of the organization in the following cases: (1) after the approval of

his/her resignation; (2) Termination from the Residency Training Program (3) misrepresentation of

the Residents Club.



Section 7. Organization

The Residents Club Officers shall be composed of the following:

a. President
b. President-Elect
c. Secretary (2)
d. Treasurer
e. Press Relations Officer (2)
f. Events and Affairs Manager (2)
g. Adviser/s
The Adviser/s shall include Consultant-Physicians of the BGHMC whom the officers shall elect.

Section 8. Duties and Responsibilities

a. President
1. Supervises the activities of the entire organization

2. Calls and presides over meetings involving the activities of the organization

3. Comes up with the final decision in consultation with the adviser/s in case the members are

divided in certain matters; and

4. Informs and reminds the officers of the stipulations embedded in this Constitution and Bylaws.

b. President - Elect

1. Assists in carrying out the functions of the President;

2. Assumes the responsibility of the President in his/her absence or inability to carry out such

responsibilities;

3. Manages all outreach missions to be attended by the members of the organization.

4. Prepares a plan of activities of the Resident’s Organization for the incoming year.

c. Secretary

1. Keeps all supporting documents and records regarding meetings and activities of the

organization.

2. Prepares reports/papers needed by the organization & submits a copy to the Training Office

3. Takes the minutes of the meeting



4. performs other functions as deemed necessary

d. Treasurer

1. He/She shall take care of collections and management of logistics of the organization

2. Prepares the statement of the operations and other relevant financial reports before the end

of his/her term

3. Makes an audit on the statement of operations and other financial statements.

e. Press Relations Officer

1. Coordinate with the Administration and other offices in connection with relevant organization

activities

2. Assist in information dissemination to members regarding activities participated by the

organization

3. Shall manage/coordinate activities regarding information drive and Public Health Teaching

4. Performs other functions as deemed necessary.

f. Events and Affairs Manager

1. Coordinate with other officers regarding planning and execution of organization’s activities

2. Performs other functions as deemed necessary.

Section 9. The Adviser/s

The Adviser/s of the Residents Club shall have the following duties and responsibilities:

a. Serve as the liaison officer/s between the Residents Club and the BGHMC Administration

b. Provide guidance on matters pertaining to duties, welfare, activities, and legal affairs

c. Assist the President regarding disputes among decisions of the members of the organization.

Section 10. Election

Section 10.1 An annual election of officers shall be conducted during the second quarter of each year



Section 10.2 All resident physicians-in-training are allowed to run in any position they are qualified

Section 10.3 The following positions may be applied for:

Section 10.3.1

One (1) Vice President

Two (2) Secretaries

One (1) Treasurer

Two (2) Press Relations Officer

Two (2) Events and Affairs Managers

Section 10.3.2 Those running for the position of Vice President should be a junior resident of the

Residency training program of their respective Department (and become the President – elect)

Section 10.4 Winners will be determined through a popular vote by the members of the organization

Section 10.5 Newly elected officers shall assume office only after proper endorsement by the

immediate past organization officers

Section 11. Residents Club Operation Time Frame

The operation of the Residents Club shall start upon the recognition of the organization by the BGHMC

Administration.

Section 12. Amendments

The Constitution and Bylaws can be amended anytime as deemed necessary by a majority vote of the total

number of members of the Residents Club Officers and made effective upon submission to, consultation with,

and approval of the proper BGHMC Administration.



Section 13. Separability Clause

Should any provision of this policy be declared invalid, the other provisions, so far as they are separable shall

remain in force.

Section 14. Effectivity Clause

This Constitution and Bylaws shall take effect immediately upon approval of the majority vote of the members

present and the proper BGHMC Administration.

Upon approval, this policy shall cover all Residents Club transactions.



The BGH MC Residency Training Programs

BGH MC is a tertiary medical center that provides quality healthcare to all.

BGH MC is a training institution for the following accredited residency training program.

i) Department of Surgery
ii) Department of Internal Medicine
iii) Department of Pediatrics
iv) Department of Obstetrics & Gynecology
v) Department of Orthopedics
vi) Department of Otorhinolaryngology – Head & Neck Surgery (ENT-HNS)
vii) Department of Ophthalmology
viii) Department of Psychiatry
ix) Department of Radiologic Imaging
x) Department of Pathology
xi) Department of Anaesthesiology

General guidelines & policies for Residents – in –training

GUIDELINES:

(1) The purpose of residency training shall be to provide a well-rounded, ethical, updated & relevant

specialty training that shall develop the necessary skills, competence, compassion, knowledge &

attitudes to prepare residents-in-training for specialty board certification.

(2) The Resident-in-training shall follow the rules, policies & guidelines of this Resident Code of

Discipline & Manual as well as specific departmental policies.

(3) The Resident-in-training shall be governed by the policies of the Civil Service, Professional

Regulation Commission (PRC) & Department of Health (DOH).

(4) The Resident-in-training shall be subject to performance evaluation by the specific department

AND the requirements set forth by the BGH MC Training Office.


(5) The Resident-in-training shall be subject to certain BGHMC benefits & privileges as well as the

sanctions & disciplinary measures set forth by this residency training code of discipline & manual.

(6) All graduates of the BGH MC Residency training program are encouraged to take the certifying

examination given by their respective specialty boards within two (2) years following completion

of training.

Official Working Hours & Duties

1. Resident trainees are not covered by Republic Act 5901 (40-Hours a Week Law).

2. Due to the nature of the medical services, trainees may be on-call at any time.

3. All residents-in-training are mandated to attend the flag ceremonies every Monday.

All trainees are expected to be at the main entrance of the BGH MC, every Monday at 7:30 am.

4. The regular working hours on Mondays to Fridays is from 8am to 12nn and 1pm to 4pm, unless

otherwise required by department. Regular working hours during Saturdays is from 8am to 1pm.

During Sundays & holidays, working hours are from 9am to 11am.

5. Residents-in-training who are on 24 hour duty are required to report to their post from 8am to

8am the following day. Residents will return to their regular working post after their 24 hour duty.

Trainees are only allowed to leave their post after proper endorsement of ward/hospital duties to

their colleague on 24-hour duty. Frequency of 24 hour duty should not be less than every two (2)

days.

6. All departments shall submit to the Training Office & the CMPS a schedule of duties of the

Consultant & the Resident Trainee for the coming month at least seven (7) days before the last

day of the current month. Substitution of duties is discouraged.



7. In case of illness or other life-threatening emergencies, the trainee shall notify the department

chairperson and the department training officer. The TO shall make the proper arrangements for

substitution of duties.

Standard Hospital attire

1. Residents-in-training shall be neat and well groomed at all times during the performance of

their medical duties.

2. Residents-in-training shall wear the institution’s prescribed attire appropriate for conferences,

surgeries (surgical gown, scrub suits), and the performance of department & hospital activities

(white smock gown/white blazer). Revealing attire, inappropriate facial makeup & hair dyes

shall be discouraged.

3. DRESS Code of all BGHMC Employees (Hospital Memorandum 2010-010; CSC Memo Circ no.

14, s.1991; DOH Dept Memo nos. 2008-0075 & 2008-0075-A)

a. Dress Code of the CSC MC No.14.s.1991 PROHIBITS the following:

i. Party attire, picnic clothes, sandos, t-shirt (no collar), tight fitting, seductive, micro-mini &

gauzy/transparent dresses (by female personnel)

ii. Walking shorts, pedal pushers, leggings, tights, jogging

iii. Too much costume jewelry, flashy bangles & similar accessories

iv. Ostentatious display of expensive jewelry

v. Slippers, sandals, step-ins & bakya

b. DOH Department Memo Nos. 2008-0075 & 2008-0075-A (circularized under Hospital

Memorandum No. 38 s. 2008 issued on August 27, 2008)

i. “officials & employees who consistently fail to wear the official DOH uniform shall be

subjected to appropriate disciplinary action for violation reasonable office rules &



regulations per Section 12, Rules XIV; Discipline of the Civil Service Law & Rules. An

employee fails to wear his/her uniform at least ten (10) times in a month for two (2)

consecutive months , is considered habitually disobedient hence can be subjected to

disciplinary action by the Head of Office.

1. In addition to above rules, residents –in – training are required to wear their smock

gowns/white blazers & their hospital IDs during hospital/department conferences; during ward

rounds & during consultation/work at the out-patient department.

2. Residents –in-training of the Department of Anesthesia, Surgery, Obstetrics & Gynecology,

Orthopedics, Ophthalmology, Otolaryngology-Head & Neck Surgery, & Pediatrics & Internal

Medicine shall wear their prescribed scrub suit/operating room uniform when performing

their OR tasks/duties. They shall wear this ONLY inside the Operating Room & other specialized

areas (LR/DR/Nursery).

a. Residents-in-training shall use at all times the BGH MC official identification cards,

provided by the HR, worn in the prescribed manner, for the safety & security of hospital

staff & clients.

b. The use of personal ornamentation & unnecessary accessories during work hours shall be

discouraged as these may interfere with efficient & safe management of patients.

c. Hair styles should not interfere with the maintenance of sterility and cleanliness during

ward rounds/clinical duties/procedures/surgeries.



Policies on Proper decorum & conduct

The Residents-in-training shall behave professionally at all times. They shall carry out their duties efficiently &

faithfully.

1. All DOH, BGHMC, specialty society, department memos, guidelines & policies, rules & regulations shall

be observed. In case of conflicts, resolution shall be clarified by the BGH MC Training Office.

2. Courtesy, respect, consideration and understanding to all shall be encouraged.

3. Public humiliation/reprimand of any hospital personnel for discourtesy, inefficiency or neglect of duty

shall not be allowed. Such actions shall be reported to the appropriate office concerned.

4. The Medical staff shall be treated with utmost respect. Complaints/grievances shall be directed to

appropriate offices for actions.

5. Comments about other physicians/institutions and their clinical/surgical management shall not be

made in the presence of patients & non-medical individuals to avoid misinterpretations.

6. Information on patients shall be kept confidential. Documentation in whatever form or medium that

may reveal a person’s identity shall not be made public without the attending

consultant’s/patient’s/guardian’s/ nearest kin’s consent.

7. No information regarding training-related incidents and unusual events shall be given to anyone

without prior approval of the Department/office concerned. Inquiries on major decisions regarding

patient’s status/management shall be referred to the consultant-in-charge at all times. Trainees shall

not give unauthorized statements, interviews, or medical bulletins regarding status of the patient.

8. Examination of patients & performance of procedures shall be done in accordance with the clinical

practice guidelines established by the department AND only after proper explanation with properly

obtained consent of patient and/or responsible relative.



9. Patients requiring examination in a closed room by a Resident-in-training shall be accompanied by a

co-trainee/nurse/staff member of the same sex as the patient.

10. Trainees may assist in the care of private patients, either admitted or in the clinic. However, they shall

not be allowed to handle the care of such patients without consultants consent and/or supervision.

11. Unruly/inappropriate behavior shall not be tolerated. As much as possible, speaking shall be kept at

levels comfortable to normal hearing. Obscene, profane or abusive language shall not be permitted.

12. Alcoholic intoxication, gambling & smoking shall not be allowed within hospital premises.

13. Illegal possession, distribution and/or illicit use of narcotics & dangerous drugs are prohibited.

14. Illegal possession of firearms & deadly weapons is prohibited.

15. Acts of perversion, lasciviousness, & sexual harassment shall not be allowed in any place of training

16. When attending to a critically ill or dying patient, training staff & trainee shall be calm & collected.

They shall observe caution in their communications with the patient/relatives to avoid causing alarm,

misinformation, misinterpretations or undue stress.

17. Personal matters shall not influence or compromise residency training, care & service to patients.

18. Trainees shall not engage in private medical practice. They shall not accept or charge medical and

professional fees from anyone.

19. Use of instruments, equipment, & appliances on patients shall not be for personal financial gain.

20. Trainees shall not give unauthorized lectures/teachings activities outside of their respective

departments.

21. In unusual circumstances, residents-in-training may remain beyond scheduled duty to continue to

provide care for a single patient; justifications are limited to required continuity of care for a patient

who is severely ill or whose condition is unstable, academic importance, or humanistic attention to the

needs of a patient or family. This should be understood as an attempt to balance concerns and to



teach residents to learn their own limits and not to be criticized as the limitation as being harmful to

doctors' education leading to less-skilled physicians. (ACGME 2011)

Hospital Training Activities

a. Attendance in hospital activities shall be given due importance as provided for by the hospital’s

training policies. All trainees are required to attend hospital conferences. ONLY those detailed at the

ER/OPD, performing surgery at the OR or those attending to seriously ill patients are excused from

the hospital conferences/activities.

b. Trainees shall come on time for these activities. Attendance shall be checked by the BGHMC training

office. An infraction maybe incurred may be for unexcused late arrival in a required hospital activity.

i. Hospital Grand Rounds

1. A formal monthly meeting activity held every last Monday of the month, involves medical

education and inpatient care, consisting of presenting the medical problems and treatment

of a particular patient to an audience consisting of consultants, residents, and medical

students.

2. A senior resident discusses the clinical case of one or more patients. This is where new

information is taught and clinical reasoning skills are enhanced. They are an integral

component of medical education & residency training. They present clinical problems in

medicine by focusing on current or interesting cases.

ii. Research Paper Contest

1. Held annually during the 2nd week of December of every year.

2. The Technical & Medical Research Committee shall create policies & guidelines with regards

this activity.



3. All graduating residents MUST submit their entry on the last week of October at the Training

office.

iii. Case Report Contest

1. Held annually during the first week of December of every year.

2. The Technical & Medical Research Committee shall create policies & guidelines with regards

this activity.

3. All first year residents are required to submit their entry on the last week of October at the

Training office.

iv. Research Lecture Series

1. Held every other month & are scheduled during weekends.

2. All residents-in-training are required to attend all lectures (6 meetings)

3. Lectures may include:

a. research designs: held during the last weekend of January

b. research protocol writing: Held during the last weekend of March

c. research/journal appraisals: held during the last week of May

d. statistical analysis: held during the last week of June

e. how to read journals: held during the last week of August

f. how to use scientific articles: held during the last week of October

v. Hospital Week Activity

1. Held every August 6 – 12 of every year (department circular 2010-0233)

2. Activities related to the theme provided by the DOH

3. Health Research related contest maybe held during this week.

vi. Hospital Research Week



1. Held during the first week of December every year

2. The ERC & the Technical & Medical research committee shall create the guidelines & policies

with regards this activity.

3. This activity shall encourage academic excellence in healthcare research

4. It shall promote interaction between clinicians and other medical allied personnel in the

hospital

5. It shall provide opportunities for researchers in different disciplines (scientific, clinical,

nursing and allied health) to present their work at the same forum

6. Outputs during this activity shall contribute to evidence-based healthcare

7. This activity highlights the range of research technologies and resources that draw the

various departments of the hospital together.

8. The annual residents’ paper contest & case report contests, poster contests, medical &

surgical innovations & instrumentations contest are held during this week.

9. This will also be the venue of the elections of the next batch of BGHMC residents’

organization.

10. All research output for the year shall be included & published in the BGH MC Annual

Research journal.

vii. Midyear Review

1. Shall be held annually during the first week of July of every year

2. This shall be a formal presentation by the BGH MC Residents Organization of their activities

during the first half of the year.

3. This activity shall also recognize the achievements of ALL residents-in-training.

4. This activity shall be organized jointly by the BGH MC Training Office & the BGH MC

Residents Organization.



viii. Resident’s Forum (Year End Report)

1. Shall be held annually during the first week of December of every year

2. Shall precede the Resident’s Recognition Activity

3. This activity shall be a formal presentation & endorsements of the outgoing officers of the

BGH MC Resident’s Organization.

4. Research & Training outputs; Financial status, etc.. shall be presented by the BGH MC

Residents Organization during this activity.

5. This activity shall be organized jointly by the BGH MC Training Office & the BGH MC

Residents Organization.

ix. Resident’s Recognition

1. Shall be held annually to recognize deserving graduating trainees.

2. This activity shall immediately follow the Residents Forum

3. The Activity shall be jointly organized by the BGH MC Training Office & the Residents

Organization.

x. EBM hour

1. Held every other month & are scheduled during weekends.

2. All residents-in-training are required to attend all lectures (6 meetings)

3. Lectures may include:

a. PICO format & the clinical question : held during the last weekend of February

b. Writing your own research protocol : Held during the last weekend of April

c. Your personal CAT bank : held during the last week of June

d. NNT’s; SPins & SNouts : held during the last week of July

e. Likelihood ratios : held during the last week of September

f. EBM in your department : held during the last week of November



xi. Inter-department conference

1. Held at any time, when at least two (2) departments hold a joint conference.

xii. Department training activities

1. Journal club appraisal

a. Presentation & discussion of selected journal articles by trainees, moderated by

assigned consultants & held at least once a month.

b. Journal articles are properly appraised & copies are sent to the all department staff &

trainees at least one week before the presentation.

2. Staff meeting

3. Morbidity/Mortality Review and/or Audit

4. Case Conference

5. Research discussion

6. Resident’s hour

7. Specialty national conventions & postgraduate courses

Medical & Surgical Procedures

All residents-in-training shall be familiar with basic medical procedures & the hospital’s guidelines & policies

related to each procedure.

i. IV/IM injection; insertion of IV, NGT & IFC, Skin test interpretations, wound dressing

ii. All residents-in-training shall be familiar with the hospital’s/department’s protocols in handling &

disposal of hazardous materials/equipments.



Court Call

1. All residents-in-training are required to respond to Court calls.

2. Trainees, usually the resident-in-charge are summoned by the court of law to appear as the witness,

who by virtue of medical education, specialized training, medical or surgical skill or experience, is

believed to have expertise and specialized knowledge in a particular subject beyond that of the

average person, sufficient enough that others may officially and legally rely upon the witness' opinion

about an evidence or fact issue within the scope of his expertise.

3. Once the resident-in-charge has graduated and/or no longer connected with the BGH MC, the chief

resident will answer the court call.

Resuscitation

1. All residents-in-training shall be familiar with resuscitation techniques & the BGHMC’s guidelines

on activating & performing a Resuscitation Code

2. All residents-in-training shall have training on Basic Life Support (BLS) & Advanced Cardiac Life

Support (ACLS)

Interdepartmental Referral System

1. All residents-in-training shall attend to referrals.

2. Referrals regarding medically/surgically unstable patients, or patients with life-threatening

conditions shall be considered STAT.

3. All residents-in-training concerned must respond to STAT! referrals immediately. For non-urgent

referrals, residents shall respond & answer the referral within twenty-four (24)hours

4. To facilitate immediate response to the referral/s, the department shall establish a flowchart with

regards the hierarchy of responders , which shall be known & understood by other departments.



a. ER referral – ER physician on duty shall respond first. The more senior resident / subspecialty

resident shall be summoned as the need arises.

b. Interdepartmental referral

c. Other departments

d. Subspecialty referral – resident in charge of the subspecialty shall respond

e. resident on duty (if referral was done after 4pm)

f. any resident – if referral was done during office hours (8am to 4pm)

g. a hospital / department locator chart may be required for each department or area

h. If after several attempts to contact the resident fail, the PAGING SYSTEM will be utilized to

summon the resident responder.

Patient - related responsibilities

1. All residents-in-training shall strictly conform to the BGH MC Medical Records Committee policies on

documentation & charts.

2. Use of rubber stamp (Trodat) is mandatory whenever the Resident- in- training signs any document.

3. All residents-in-training are required to read & understand the Patient’s Bill of Rights.

4. All patients consulting at the ER & OPD must be seen personally by ER physician/OPD physician/any

physician of the department concerned. For subspecialty cases, the subspecialty resident rotator

concerned must be notified for final disposition.

5. The resident trainee shall be responsible for all his/her orders & prescriptions that he/she signed.

Patient’s charts

1. This shall be completed upon discharge (Clinical history & PE, OR technique, Discharge instructions,

HAIR, etc..)

2. No part of the chart shall be removed.



a. Chart orders

i. Entries shall always be clear & legible

ii. Date & time shall always be included

iii. Only internationally accepted abbreviations & terms shall be used

iv. All entries shall be signed by the trainee (printed name/TRODAT & below the signature).

v. The resident trainee shall ask the Consultant –in-charge to sign the chart prior to discharge.

vi. The use of white ink/erasures are not allowed. Changes in chart orders shall be written as new

entries. Wrong entries, may be superimposed with one line & counter-signed &/or labeled as

“error.”

vii. New entries shall be immediately & clearly endorsed to the Nurse-on-duty

viii. Discharge Orders shall include discharge instructions; home medications, date of follow-up &

patient education.

b. Phone orders

1. All residents-in-training are not allowed to give orders by phone except in situations where any

delay may cause harm/compromise to the patients

2. Phone orders (if allowed by the department) should be countersigned within one hour

c. Verbal orders

1. All residents-in-training are not allowed to give verbal orders except for situations allowed by

the department

2. All verbal orders (if allowed by the department) should later be written in the chart &

countersigned within one hour.

d. Discharge summaries

i. These shall be the responsibility of all residents-in-training

ii. These shall be completed upon patient’s discharge



iii. Patients and/or their guardians are required to sign on the physician’s order sheet upon

receipt of a copy of the discharge summary.

iv. It shall contain clearly written discharge plan and home instructions for the patient/caregiver

for proper use/conduct of medications, therapies & supportive measures at home..

e. Clinical abstract

i. Clinical abstracts shall be accomplished by the resident-in-charge/ resident-on-duty as required

in the following cases:

a. PCSO / PDAF request for medical financial assistance

b. Transfer of patient to another hospital

c. For insurance/medical benefit claims (SSS, GSIS)

f. Medical certificates

i. For discharged patients, the medical certificates shall be prepared by the Medical Records

section & signed by the resident-in-charge

ii. For In-patients, the resident in charge/ward resident shall prepare and then sealed by the

Medical records section.

g. Medico-legal certificates

i. ER resident shall issue temporary/provisional medico-legal certificates & accomplished in

two copies (one copy attached to the ER blotter; another copy issued to the patient and/or

police officer). Final medico-legal certificates shall be released by the medical records &

signed by the ER resident.

h. Birth certificates

i. The birth certificate shall be accomplished by the nurse & signed by the resident –in- charge as

soon as possible.



i. Death certificates

1. All residents-in-training shall expeditiously accomplish and sign the death certificates.

2. All residents – in-training shall be oriented with regards filling up of Death certificates.

J. Out-on-Pass

1. PHIC patients are not allowed to go out-on-pass.

2. All residents-in-training shall be aware & should be oriented with regards hospital policies

regarding out-on-pass (24 hours only; patient signs waiver).

Patient conduction

1. Resident/s shall accompany patient for diagnostics outside of the hospital

2. For hospital transfers (within or outside city boundaries), the resident shall accompany patient

& the travel shall require a hospital order. Travel Insurance is included in the hospital order.

Hospital property related responsibilities

1. All residents-in-training are responsible to all hospital documents, equipments, and other property

& shall take care of hospital properties as their own as stated in the institution’s rules & regulation.

Department related responsibilities

1. All residents-in-training are required to attend ALL department conferences.

2. All residents-in-training shall familiarize themselves with the proper use & care of department

documents/forms as well as equipments & facilities

3. They shall use the equipments / facilities / official department forms only for their intended purposes

unless otherwise allowed by the department chairperson.



4. They shall not remove from the hospital premises any department-owned teaching aids, research

materials, instruments, office equipment/furniture/supplies without permission from the department

chairperson.

Staff related responsibilities

1. All residents-in-training shall strive to work harmoniously with other staff member.

2. All residents-in-training shall strictly observe hospital rules on safety so as not to jeopardize his/her

health as well as that of the staff members.

3. All residents-in-training shall agree to a physical examination & other necessary tests at any time, to

ascertain physical & mental fitness & capability to undergo training & duties in a hospital setting. The

consultant staff of the department shall determine the need for the necessary tests.

4. All residents-in-training shall receive, except when contraindicated, the necessary vaccinations to

prevent/minimize the risks of acquiring & spreading certain diseases to others.

5. All residents-in-training shall make known to the department chairperson/TO any disease contracted

during the time of training for appropriate action.

Requirements for Residency training application & appointment

GUIDELINES:

1. The Department concerned shall receive the application letter & all required documents for residency

training applicants.

2. The Department shall screen the applicants & then recommend to the SPPB the selected candidate/s

for training.



3. The BGH MC SPPB shall recommend to the Medical Center Chief the approval of the appointment of

the Residency training applicant.

4. Applicants accepted for training shall read, understand & sign the following:

a. A statement attesting to the Trainee’s having read & understood this Residency Training

Code of Discipline & Manual; has attended the orientation for new Residents-in-training; and

has fully understood the specific policies of the specialty department. (Appendix)

b. A one – year contract (renewable) for Trainees upon their appointment (Appendix)

c. Shall receive a copy of this Residents-in-training Code of Discipline & Manual.

5. Applicants approved for appointment, rotation, residency training, observation, lateral entry or

department scholar/sponsored trainee shall complete the requirements needed by the Human

Resource Office AND the BGH MC Training Office within 30 days.

6. Residents-in-training shall be appointed for a year based on criteria recognized by the department

AND the requirements set forth by the BGHMC Training Office. Residents-in-training shall apply for

renewal annually.

7. Residents-in-training shall repay/reimburse the government all salaries & allowances received if

he/she resigns without valid reasons during the first two years of training.

REQUIREMENTS (for BGH MC residents – in – training)

a. Diploma from an accredited & recognized medical school in the Philippines or abroad

b. PRC license (updated/latest photocopy)

c. Board certificate from the PRC

d. PRC Board rating or RA 1080 certificate

e. Certification of PMA membership & local component society

f. Certification of completion of (senior) Internship from an APMC recognized hospital or its equivalent.



g. Certificate of good moral character from the medical school

h. Recent 2x2 colored picture (3 pieces)

i. Letter of intent

j. ACLS / BLS certification

k. Completed Personal Data sheet

l. Transcript of records (certified true copy)

m. Community tax certificate

n. NBI clearance

o. Medical certificate & Neuropsychiatric clearance

p. MOA from the sending hospital/agency/office/sponsor*

q. Copy of CME policies/training policy of sending hospital/agency/office/sponsor*

*for non-plantilla appointments

Job description of Residents-in-training

The position of the resident-in-training involves a combination of supervised and independent patient

evaluation and management function, formal medical/surgical educational and research activities.

Provision of care provided by the resident-in-training is commensurate with the trainee’s level of

advancement and competence, under the general supervision of appropriately privileged attending

teaching staff.

1. ROLES, FUNCTIONS & DUTIES:

1. Participates in safe, effective and compassionate patient care

2. Demonstrates an understanding of ethical, socioeconomic and medical/legal issues that affect

graduate medical education



3. Applies cost containment measures in the provision of patient care

4. Participates in the educational activities of the training program, and, as appropriate, assumes

responsibility for teaching other residents and medical interns & students

5. Participates in research activities as required by the Training Program

6. Participates in BGH MC committees and other tasks as assigned

7. Should undergo accredited Basic Life Support training or ACLS renewal

8. Maintains / renews physician licensure

9. Performs duties in accordance with the established practices, procedures, and policies of the BGH

MC residency programs

10. Attends specialty societies postgraduate courses & activities

2. CORE Competency

1. Organizational Commitment

2. Integrity

3. Quality service focus

4. Teamwork

5. Stewardship of Resources

6. Attention to communication

7. Self-development



3. Functional Competency Profile

1. Knowledge

i) It is important for resident trainees to have good decision-making and customer service

skills, as they must deal with patients on a daily basis.

ii) Being amiable and working well under pressure, resident physicians should be

emotionally stable, analytical and self-motivated.

iii) Excellent oral and written communication skills are required

iv) ability to work efficiently in teams

v) Residents should also have strong leadership skills, since they may serve as mentors to

medical interns & medical students.

2. SKILLS

i) Clinical diagnosis
ii) Disease/medical indicators & treatment
iii) Drugs & medicines
iv) Diagnostic procedures
v) Occupational hazards & safety standards practices
vi) Computer software applications
vii) Research

Trainees should be cognizant & internalize the National Drug Policy and Generics Law, Cheaper Medicine Law,

Medical Act of 1959, PMA Code of Ethics & Patient’s Bill of Rights.

4. Behavior

(i) Managing performance
(ii) Building a successful team
(iii) Building strategic working relationships
(iv) Building trust
(v) Planning & organizing



(vi) Decision making
(vii) Work standards

5. Motivation - Job has opportunities for:

(i) High responsibility/accountability

(ii) Achievement

(iii) Challenging work

6. Key result Area

a. Medical examination & diagnosis

b. Patient treatment & care management

c. Patient’s medical documents

d. Monitoring & evaluation of patient’s health

e. Research

Job description of Residents-in-training
(as defined by the Civil Service Commission for Medical officer III)

1. Attends to emergency calls on field.

2. Performs medical examinations and requests for diagnostic work-ups or laboratory examinations as

needed to diagnose health ailments.

3. Assists and/or performs surgical operations within own limitations as determined by the Chief of

hospital or Head of Department.

4. Conducts daily rounds to observe the progress and condition of patients.

5. Prescribes medicine and treatment procedures and techniques within his/her field of specialization.

6. Seeks information for treating difficult and complicated medical cases through consultation with

supervising officers.



7. Disseminates information during medical conferences.

8. Accomplishes relevant medical documents such as clinical records upon admission and discharge of

patients, as well as medical, legal, birth, or death certificates.

9. Educates medical and paramedical students, and trains and mentors medical students, externs, and

intern physicians on a particular field of medicine.

10. Conducts and participates in hospital research projects.

11. Performs other related functions as may be assigned.

Evaluation & promotion of Residents-in-training

Department’s semi-annual evaluation report

1. The performance of the trainee will be evaluated by all department consultants or to the consultant

(subspecialty rotation) to which they are assigned.

2. Trainees are given formal written & oral examination semi-annually. Results are given to the Training

Office.

3. Final results/grades of the oral & written examination together with their Performance Evaluation

Sheet (PES) & other pertinent department and hospital requirements are submitted to the Training

Office. The department chairperson, the department Training Officer & the Chief Training officer

jointly recommends satisfactory evaluation results to the Medical Center Chief for reappointment.

Remedial measures are given to unsatisfactory/failing results.



BGHMC TRAINING OFFICE COMMITTEES

1. The BGHMC Training Core (Standards & Quality Residency Training Committee)

a. Each department shall form their own training core who report to the BGHMC training core

b. A committee created to guarantee that all residents-in-training comply & act in accordance to

the contents of this code of discipline & training manual.

c. The committee makes final decisions after due process & gives sanctions or remedial

measures to erring residents-in-training.

d. Unsatisfactory performance of a trainee is sufficient cause for termination of appointment.

e. Trainees, performing below par shall be identified during the first two years of training. Their

reappointment becomes conditional thereafter. They may be terminated at any time for any

violations and/or failure to accomplish remedial measures as required.

f. Members are the respective Training Officers of the departments or their representatives.

2. The BGHMC Code of Discipline & Training Manual Commission

a. A committee created to amend, revise & evaluate the competency of this training manual

& code of discipline.

b. Amendments & revisions shall be done every two years.

c. Any changes or revisions done by the committee to this manual shall be effective

immediately & implemented without delay after approval by the Chief Training Officer.

d. Evaluation & revision of the mission, vision, core values, strategies & objectives of this

manual shall be done every three years after a strategic planning session of the

committee.

e. Members are selected representatives of each department



3. The BGHMC Technical & Medical Research Committee

a. A committee created by hospital order committed to review all applications for research;

advise & make technical recommendations on submitted protocols; performs revisions;

monitors progress of individual research and evaluates the scientific quality & socio-

medical impact & importance of the paper.

b. All research protocols must undergo review by this committee prior to start of study. A

certification will be sent to the researcher to confirm ‘start of study.’

c. A copy of the finished study must be submitted to the Technical & Medical Research

Committee for final evaluation & for filing & recording purposes.

d. To advise & recommend to the Chief Training Officer the completion of research paper

requirement of resident- in-training.

e. To perform other functions & activities conferred by the BGH MC training office to carry

out its objectives.

f. Members are the training officers or their representatives or the assigned consultants per

department.

4. The BGHMC Ethics Review Committee (ERC)

a. A committee created by hospital order, dedicated to the rights and well-being of research

subjects

b. All research protocols must undergo review by this committee prior to start of study. A

certification will be sent to the researcher to confirm ‘start of study.’

c. A copy of the finished study must be submitted to the ERC for filing & recording purposes.

d. To advise & recommend to the Chief Training Officer the completion of research paper

requirement of resident- in-training.



e. To perform other functions & activities conferred by the BGH MC training office to carry

out its objectives.

f. Members are selected by hospital order & are appointed to a 3 –year tenure

Research paper requirements

1. As prerequisite to graduation/promotion, each Resident-in-training is required to submit AND

present a scientific paper at a designated date during the academic year. These are presented

during the Annual research paper contest.

2. The trainee must choose his/her own Consultant/advise who may or may not be a co-author of the

research paper. The trainee is guided by the assigned/chosen consultant from protocol making until

the accomplishment of the final research paper.

3. All research paper protocols should be submitted on time & presented to the BGH MC Ethics &

Review Committee (ERC) AND The BGHMC Technical & Medical research Committee.

4. All trainees are required to submit their presentation at least a week before their oral presentation

to the Training office.

5. Senior authorship goes to the main investigator who conceived the project/paper and gave the

most intellectual contribution, protocol preparation, actual work, paper writing & final writing of

the scientific manuscript.

6. Co-authorship is the collaboration of researchers to combine the strength of different

disciplines/departments to undertake research & do a scientific paper that neither could do

individually. Co-authorship may be possible within a department if collaboration is done by

different subspecialties. (Measuring interdisciplinary research: analysis of co-authorship for

research staff at the University of York, Bioscience Horizons Volume2, Issue2 Pp. 99-112). Co-



authorship between trainees within the department & submitting the same paper individually as

their requirement is inappropriate & is therefore discouraged.

7. Research Assistants are the helpful trainees who are colleagues within the department who

cooperated & collected data for another researcher. They are not counted as authorship/co-

authorship of a scientific paper. They should be acknowledged as research assistants in the final

writing of the scientific paper.

Paper submission schedule

1. 1st year residents-in-training

a. They are required to submit a case report which could be a rare disorder or disease; a

previously unrecognized syndrome or disease; a difficult case & managed successfully; an

innovation in treatment or surgery or a new surgical instrumentation or technique.

b. They are required to submit & present their case report during the annual Case Report

Contest.

c. Case Reports should be submitted as part of their renewal/reappointment requirements for

promotion to 2nd year residency training. Failure to submit this may delay promotion.

2. 2nd year residents-in-training

a. They are required to choose their consultant adviser for their research protocols.

b. It is encouraged that research protocol submission & revision are done during this stage of

training. Quality research papers are well written, properly checked, tested over a duration

of time & has passed multiple reviewers.

c. Experimental & semi-experimental research; Correlational research; Meta-analysis &

Systematic reviews are encouraged.



d. Descriptive studies may be done & accepted as long as it has statistical validity, it is scientific

& has medical impact.

e. An ERC approved AND Technical & Medical Research Committee approved research

protocol should be submitted as part of their renewal/reappointment & promotion to 3rd

year residency training. Failure to submit this delays promotion & results to retention

3. 3rd year & 4th year residents-in-training

a. It is expected that during their final year of training, final collection of data & data analysis

for completion of research paper is accomplished.

b. Graduating trainees are required to submit & present their final research papers during the

Annual BGH MC Paper Contest.

c. Research papers should be submitted as part of their graduation/residency training

requirement. Failure to submit this in a designated time causes delay in the release of

training certificates & result to retention.

DISCIPLINARY MEASURES and SANCTIONS

I. Deficiencies

A trainee incurs a deficiency when he/she fails to meet a requirement of the training program at the

designated point of training

i. Deficiencies which are satisfactorily made up for by a trainee before the end of the year level

during which the deficiencies were incurred shall not be a cause for failure to be promoted to

the next level.

ii. Deficiencies which are not satisfactorily made up for by a trainee before the end of the year

level during which the deficiencies were incurred may be a cause for delay of promotion to the



next level. Other deficiencies may be made up at any time depending on department residency

training policies.

iii. Deficiencies which are not satisfactorily made up for by a graduating trainee before the end of

the year level (during the last quarter of the year and/or during department deliberations on

the candidate’s graduation) shall cause delay of graduation.

iv. Incurrence of deficiencies may be a consideration in disqualifying a trainee as candidate for an

award/honor/incentive. Similarly, such incurrence may be reason to withhold an

award/honor/incentive. No compensation will be given during the extension.

Remedial measures

These measures shall be implemented by the department AND the Training office concerned to address

deficiencies.

Examples of such measures are given below:

1) An extra research paper (separate from the training requirement)

2) A paper/report on a designated topic to be submitted to the TO & presented during a conference.

3) An extension of training, beyond the regular duration of the program, which may consist of the following:

i) Additional surgeries and/or patient consultations within the hospital or in an official rotation

ii) Enrollment in courses/workshop similar in topic & coverage to those that were missed. An echo

lecture shall be given to the department.

iii) Attendance/participation in the specialty society CME activities

iv) Participation in an outreach or in-hospital missions

v) An additional 12-hour evening duties.

vi) Weekend duties



vii) One-on-one tutorial with designated consultants which may include assisted surgeries/procedures

& additional clinic duties with said consultants.

4) At no time shall the training of the resident in the regular program be compromised by the needs of a

trainee in an extended program.

5) Trainees maybe required participation in courses that cover topics which the specialty department deems

necessary to aid & assist the trainee’s complete development as a specialist. Educational courses may

include the following:

i) Research production & Statistics

ii) Attitude & personality development

iii) Speech training

iv) Stress management

v) Computer skills development

II. Infractions

i. These are violations of the BGHMC policies, Residency Training Code of Discipline & Manual and

departmental policies & guidelines. These are cited & recorded by the department consultant

staff AND reported to the BGHMC Training office.

ii. Infractions are documented by incident reports and/or verbal statements reported &

documented at the BGH MC Training Office. The department AND the Training office shall act on

the complaint/infraction within 24 hours.

iii. Any infraction/complaints against any resident shall pass through the BGHMC Training office.

iv. Appeals for reconsiderations may be made through the appropriate channels as mandated by

hospital procedures (thru the BGHMC Training Office AND the Department TO).


BGH MC Manual for residents

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