1. What is
'Advance
Voucher'?
Advance Voucher
is nothing but a
regular Receipt,
Payment, Contra
and Journal
Entry, with a
little change in
the way they are
entered. These
vouchers
generally have 2
parts: a Debit
side and a Credit
side. So the
users need not
worry about
which account is
credited and
which is debited.
But in
these(regular)
vouchers you
can enter only 2
accounts, one for
Debit and
another for
Credit.
But there may
be a case where
more than 2
accounts are
involved in a
transaction. That
is you may have
more than 1
Debit Accounts
or more than 1
Credit Accounts.
In such a case,
you can use an
Advance
Voucher. It
allows you to
enter more than
1 Account for a
transaction.
Example: Suppo
se you receive a
sum amount of

2. Rs. 10,000.00
from a customer
say Mr.
ArunKapoor(sale
s). He pays Rs.
4,000.00 in cash
and gives a
cheque of Rs.
6,000.00. In
such a case you
can make a
Combined
Receipt Voucher
through Advance
Voucher.
Advance
Vouchers can be
made for 4
vouchers:
a. Receipt
Voucher
b. Payment
Voucher
c. Contra Entry
d. Journal Entry
How to create 'Advance Voucher'?
1. After Login, click Cash/Bank (or press F3).
2. Then click on Adv. Vouchers (or press Alt+v).
The following screen will be shown:
Fig. 1
Select the voucher type from the Combo Box (eg. Receipt Voucher) and
click the OK Button. The following screen will be shown:
To explain Advance Voucher Receipt's example is taken.

3. Fig. 2
1. Date: Enter the date on which the Advance Receipt Voucher is to be
entered. The last Advance Receipt Voucher date is set by default.
2. Voucher series and Voucher No :
It is used for voucher identification. It is combination of alphabets and
numbers.
If any other series is not created, by default “AB” series is set. It can be
changed.
Last entered series for this voucher, will be set in Combo Box from list of
series. This series can be changed.
The Voucher No. is set according to the voucher series. It is set to the
maximum number for the selected Voucher Series. It can be changed.
3. Add Account: Click Add Account to make entries for the accounts. On
click of Add Account, the following screen is shown:

4. Fig. 3
a. Select the Account Type as Dr or Cr. The names of the accounts in the
Combo Box are according to this type.
b. Account: You can make Advance Voucher for Receipt, Payment, Contra,
Journal voucher. According to selected voucher type it's accounts are
shown.
Example: For Receipt Voucher, if you select Account Type as Dr. then
Account Combo Box will contain accounts under Cash/Bank Group. And if
you select Cr., then it will contain all accounts which are not under
Cash/Bank, VAT on Purchase and CST on Purchase group.
c. Closing Balance: The selected account's Closing Balance is shown
above the Account Combo Box.
d. Amount: Enter the amount for the selected account.
Fig. 4
a. Taxable Amount: If you select an account from CST On
Sales/Purchase or Vat On Sales/Purchase group, then taxable amount
field will appear. (See Fig. 4)
Taxable amount is assessable value on which VAT or CST is calculated. If
you do not enter any amount then the system will take the Taxable
amount as zero and VAT and CST reports are prepared accordingly.
Taxable Amount does not have any accounting effect. It is only for
preparing VAT and CST report. If you want proper VAT/CST reports, then
enter the basic taxable amount (Amount on which VAT/CST is calculated)

5. in the taxable amount field.
b. Enter: On click of Enter button, Account is added in the list. You can
add more entries in similar way. The total at the end of the table will get
updated as you add accounts in the table.
c. Close: After clicking on Close Button the open screen will be closed.
You can also use Esc key to close open screen. If you click this button
without clicking Enter button then the Account will not be added.
Fig. 5
4. If you want to change any details of already entered accounts, like
account name or amount, select the row from the table and Double Click
on it or press Enter key.(See Fig. 5)
5. Narration: You can select a Narration from the Combo Box or enter
another narration.
6. Remove Row: If you want to remove any account from the list, select
the account and click Remove Row.
7. Finish: Click Finish Button to save the voucher. If you select a

6. Customer or Supplier whose Bill Break Up facility is selected then you
have to perform Bill Breakup.
8. Finish and Print: If you want to save the voucher and print it
simultaneously, click this button. The voucher is saved and you can see
the Print Preview of the voucher. If you select a Customer or Supplier
whose Bill Breakup facility is selected then you have to perform Bill
Breakup.
9. Close: After clicking on Close Button the open screen will be closed. If
you click this button before Finish button then the voucher will not be
created. You can also use Esc key to close open screen.
Accounting Effects of Advance Voucher.
When a Receipt Voucher is made, the selected Customer/Supplier Account
is Credited and Cash/Bank Account is Debited.
Note: The accounts will be Credited or Debited as per the Voucher type.