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Tally.ERP 9 for dairy management
- 2. Agenda
• Dairy Business – An Overview
• Structure of Dairy Operations
• Tally.ERP 9 for Dairy
• Business Process Flow
• Primary Requirement
• Tally.ERP 9 – Fitment
© Tally Solutions Pvt. Ltd. All Rights Reserved 2
- 3. Structure of Dairy Operations
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 3
- 4. Dairy – An Overview
© Tally Solutions Pvt. Ltd. All Rights Reserved 4
- 5. Dairy – Procurement Management
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 5
- 6. Process Flow – Procurement Management
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- 7. Primary Requirement – Procurement Management
Category / Module Major Requirement Explanation
Procurement Single procurement Individual farmer wise milk will be procured in morning or
Management evening sessions and categorized as buffalo or cow milk.
Multi procurement/ Route Information of route wise collection of milk can be collected. The
wise collection procured milk details can be altered whenever the corrections are
needed.
Procurement return Milk is returned if it becomes sour or gets spoiled in some of the
cases.
Purchase route creation Purchase routes and the supervisor for each route are to be created
along with number of trips made in a day, time taken and distance
Price tables (SNF , FAT % Price table is created as per the SNF and FAT content in the milk.
based) These price tables keep changing and these tables can be
automatically created.
Farmer payment Farmer details are collected and payment can be made for a
week/month/specific period. There should be an option to pay
advance to the farmer.
© Tally Solutions Pvt. Ltd. All Rights Reserved 7
- 8. Tally.ERP 9 Fitment – Procurement Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Collection center management Yes
2 Supervisor details Yes
3 Purchase route Yes
4 Village details Yes
5 Farmer details Yes
6 Pricelist based on SNF and FAT % Yes
7 Collection center with address, contact details Yes
8 Collection center alteration Yes
9 Liter to KG conversion Yes
10 Purchase route management Yes
11 Supervisor creation for purchase routes Yes
12 Village creation along with route Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 8
- 9. Tally.ERP 9 Fitment – Procurement Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
13 Farmer details, contact details Yes
14 Agent details, code Yes
15 Farmer bank details Yes
16 Automatic creation of price list Yes
17 Truck sheet shift Yes
18 Truck route Yes
19 Truck sheet farmer wise Yes
20 Truck sheet agent wise Yes
21 Truck sheet samiti wise (collection wise) Yes
22 Driver information Yes
23 Milk truck information Yes
24 Procurement invoices Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 9
- 10. Tally.ERP 9 Fitment – Procurement Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
25 Godown management Yes
26 Actual and billed quantity Yes
27 Farmer wise milk info Yes
28 Batch bifurcation (morning/evening) Yes
29 Automatic purchase invoice Yes
30 Milk grade (Buffalo and cow) Yes
31 Procurement returns Yes
32 Advance payments to farmers Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 10
- 11. Dairy – Milk Quality Management
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 11
- 12. Primary Requirement – Milk Quality Management
Category / Module Major Requirement Explanation
Milk Quality Milk quality and statistics Details like temperature, quantity in litres, quantity in kilograms,
Management in the order LR, CLR, Fat, SNF and prices need to be recorded while
procurement.
Price lists based on quality Procurement price is decided based on the quality parameters of
parameters the milk. The payments are made based on this standard price
table.
© Tally Solutions Pvt. Ltd. All Rights Reserved 12
- 13. Tally.ERP 9 Fitment – Milk Quality Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 SNF factor (SNF Table) Yes
2 Capture fat percentage Yes
3 Capture temperature of milk Yes
4 Milk solid information Yes
5 CLR factor, LR factor Yes
6 Price lists based on quality Yes
7 Pasteurization Yes
8 Milk byproducts Yes
9 Milk delivery time tracking Yes
10 Milk rejection parameter Yes
11 Auto SNF calculation Yes
12 Milk units (Cans/jars/tins/litres) Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 13
- 14. Dairy – Sales & Distribution
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 14
- 15. Process Flow – Sales & Distribution
© Tally Solutions Pvt. Ltd. All Rights Reserved 15
- 16. Primary Requirement – Sales & Distribution
Category / Module Major Requirement Explanation
Sales & Distribution Crates management Crates issue and tracking of empty crates is a major requirement.
Milk crates management becomes key when the distribution is
large and to several retailers.
Sale route management Purchase routes and the supervisor for each route are to be created
along with number of trips made in a day, time taken and distance.
Sales order management Sales orders need to be created as per the routes and the as per the
customer preferences. The customer specific items could be
preselected while creating the sales order.
Sales returns Several times the milk products get spoiled, the packaging gets
damaged or some of the unsold items are returned to the godown.
The sales return is done against a sales order with proper order
tracking.
© Tally Solutions Pvt. Ltd. All Rights Reserved 16
- 17. Tally.ERP 9 Fitment – Sales & Distribution
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Milk products management Yes
2 Product categorization Yes
3 Milk selling units Yes
4 Milk sales account creation Yes
5 Marketing executive details, contact details Yes
6 Sales route creation Yes
7 Number of kilometers per trip Yes
8 Time taken per trip Yes
9 Number of trips in a day Yes
10 Customer creation Yes
11 Customer wise product list Yes
12 Customer wise transport incentive Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 17
- 18. Tally.ERP 9 Fitment – Sales & Distribution
SL No. Requirement Part of Tally.ERP 9 Part of Solution
13 Dairy sales order Yes
14 Dairy sales return Yes
15 Route wise sales order Yes
16 Automatic incentive calculation Yes
17 Sales voucher Yes
18 Product sales return Yes
19 Bill wise tracking of sales order – Reference number Yes
20 Automatic posting of sales orders Yes
21 Automatic posting of sales returns Yes
22 Crates management Yes
23 Empty crates issue and return Yes
24 Scrap/leak management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 18
- 19. Tally.ERP 9 Fitment – Sales & Distribution
SL No. Requirement Part of Tally.ERP 9 Part of Solution
25 Packaging management Yes
26 Discounts Yes
27 Marketing executive commissions Yes
28 Order short closure Yes
29 Refunds management Yes
30 Dispatch management Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 19
- 20. Dairy – Incentive Management
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 20
- 21. Primary Requirement – Incentive Management
Category / Module Major Requirement Explanation
Incentive Periodic incentive Incentives are given daily, weekly, fortnightly, monthly, 4 week
Management month, quarterly, half yearly and yearly. The Farmer, village,
route and the amount of milk on which the incentive should be
given, what is the incentive per litre also needs to be tracked.
Quantity based incentive Quantity based incentive for farmer tracks the milk quantity given
in some specific number of days and incentives are calculated
based on that.
Quality based incentive Incentives are calculated based on SNF and Fat calculations. This
can be calculated for a specified amount of milk or for specified
number of days.
Incentive payments Annual/Periodic incentives can be paid to all farmers in one shot.
The incentive calculations are automatically done for each party.
© Tally Solutions Pvt. Ltd. All Rights Reserved 21
- 22. Tally.ERP 9 Fitment – Incentive Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Incentives with route based Yes
2 Incentives with village information Yes
3 Incentives with farmer details Yes
4 Incentive per litre calculations Yes
5 Periodic incentives – monthly, weekly, annual etc. Yes
6 Quantity based incentives Yes
7 SNF/FAT based incentives Yes
8 Incentive payment for specific dates Yes
9 Automated payment vouchers Yes
10 Farmer payment vouchers Yes
11 Total incentive calculations Yes
12 Incentive reports Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 22
- 23. Tally.ERP 9 Fitment – Incentive Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution
13 Procurement incentive chart Yes
14 Sales incentive chart Yes
15 Overall incentive schemes management Yes
16 Route based incentives Yes
17 Special incentives Yes
18 Product wise incentives Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 23
- 24. Dairy – Accounts : Receivables & Payables
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 24
- 25. Primary Requirement – Accounts : Receivables & Payables
Category / Module Major Requirement Explanation
Accounts : Receivables Statement of accounts Balance sheet, profit and loss statements in schedule VI format,
& Payables trial balance are needed for the management to track the
profitability and expenses.
VAT on processed milk Milk, curd, butter milk sales are exempt under income tax act.
products At present the sales tax/VAT on milk products such as
flavoured milk, UHT milk, yoghurt, etc. is applicable and
varies a lot from state to state. The statutory reports are
important.
Auditing – direct and remote Auditing is an important factor. Dairies can get their accounts
audited remotely.
Branch management More than one branches are found in different cities, states. It
is important to track the profitability individually and as a
group of dairy units/collection centers.
Remote access and SMS All the dairy details can be accessed from anywhere, at
anytime. Details are retrievable from mobile phones.
© Tally Solutions Pvt. Ltd. All Rights Reserved 25
- 26. Tally.ERP 9 Fitment – Accounts : Receivables & Payables
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Balance sheet – Schedule VI Yes
2 Profit and loss statement – Schedule VI Yes
3 Daily receipts and payments Yes
4 Multiple payment mode handling Yes
5 Stock summery report Yes
6 Branch wise reports Yes
7 Staff database handling Yes
8 Outstanding receivable and payable Yes
9 Trial balance Yes
10 Multiple cheque payment option Yes
11 Reminder letter, e-mails Yes
12 Company grouping (branch companies) Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 26
- 27. Tally.ERP 9 Fitment – Accounts : Receivables & Payables
SL No. Requirement Part of Tally.ERP 9 Part of Solution
13 Payroll management for company drivers and staff Yes
14 Employee attendance and leaves Yes
15 Supervisor wise tracking Yes
16 VAT on processed dairy products Yes
17 Branch transfer management Yes
18 Branch synchronization Yes
19 Branch-wise revenue management Yes
20 Branch-wise cost tracking Yes
21 Cash flow, fund flow statements Yes
22 Ageing analysis of receivables, debtor wise Yes
23 Scenario management Yes
24 Ratio analysis Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 27
- 28. Tally.ERP 9 Fitment – Accounts : Receivables & Payables
SL No. Requirement Part of Tally.ERP 9 Part of Solution
25 Interest calculation Yes
26 Remote auditing Yes
27 Foreign currency handling Yes
28 Budget and variance Yes
29 Bank reconciliation Yes
30 Remote access Yes
31 Security Yes
32 User access level , Authentication creation Yes
33 Automated SMS to the debtors Yes
34 Receivables summary (Route wise, distributor wise) Yes
35 Payables summary (Route wise, farmer wise) Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 28
- 29. Dairy – MIS Reports
Procurement MIS
Management Dairy Reports
Management
Accounts
Milk Quality Receivables &
Management Payables
Sales & Incentive
Distribution Management
© Tally Solutions Pvt. Ltd. All Rights Reserved 29
- 30. Primary Requirement – MIS Reports
Category / Module Major Requirement Explanation
MIS Reports Procurement report Management needs to know daily, weekly, monthly collection
of milk. The days when the milk collection has been less and
the days when the milk collection is best so that they can work
on improving supply.
Route wise milk collection also gives a good insight into the
highest collection routes and lowest collection routes.
Milk quality report Milk quality reports can be used to understand the quality of
collected milk. SNF and FAT % averages along with
temperature details can be a useful information.
Farmer reports Farmer and village wise collection report helps in providing
inputs into planning routes and the management can focus on
getting more farmers in the low performing villages
Incentive report This report is helpful to understand how much of procurement
incentives were given to farmer/agent and how much
incentives were given to the retailers.
Multi-dimensional sales This report is very important to understand the demand of the
report milk and milk products in market. The route wise distribution.
Marketing executive effectiveness and the route wise delivery
reports will help the management.
© Tally Solutions Pvt. Ltd. All Rights Reserved 30
- 31. Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Tally.ERP 9 Part of Solution
1 Purchase route report – procurement summary Yes
2 All routes purchase report Yes
3 Farmer wise milk collection report Yes
4 Farmer wise payables report Yes
5 Route wise average collection report Yes
6 Debtors receivable report Yes
7 Sales incentive route wise report Yes
8 Sales incentive farmer wise report Yes
9 Farmer payments bank wise report Yes
10 Route wise cash report Yes
11 Bank wise payment summary report Yes
12 Multi dimensional sales report Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 31
- 32. Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Tally.ERP 9 Part of Solution
13 Order sheet with item details Yes
14 Sales returns report Yes
15 Farmer wise milk quality report Yes
16 Route wise milk quality report Yes
17 Morning/evening batch wise collection report Yes
18 Farmer wise incentive report Yes
19 Route wise order sheet with item details Yes
20 Daily procurement report Yes
21 Daily sales summary Yes
22 Truck sheet summary Yes
23 Distributor wise sales calculations Yes
24 Collection center wise reports
© Tally Solutions Pvt. Ltd. All Rights Reserved Contd.. 32
- 33. Tally.ERP 9 Fitment – MIS Reports
SL No. Requirement Part of Tally.ERP 9 Part of Solution
25 Price chart for sales Yes
26 Crates report – Empty crates management Yes
27 Sales and collection incentives tables Yes
28 Total procurement with milk quality parameters Yes
© Tally Solutions Pvt. Ltd. All Rights Reserved 33
- 34. Thank You
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