TALLY ERP 9 FOR APMC AGENTS

Tally.ERP 9 for APMC Agents

Sale and Post-Sale Module

© Tally Solutions Pvt. Ltd. All Rights Reserved

Agenda

• Overview of APMC
• Operations by an APMC Agent
• Business Process Flow
• Tally.ERP 9 for APMC Agents
• Primary Requirement
• Tally.ERP 9 – Fitment

© Tally Solutions Pvt. Ltd. All Rights Reserved 2

APMC Agent’s Business – An Overview


Structure of APMC Agents’ Operations

Purchase & MIS
Tender APMC Agents’ Reports
Management
Solution

Grading & Accounts
Storage Management
Management
Sales
Management


Business Process Flow – Pure Commission Agent (PCA)


Business Process Flow – OWN Trading Agent (OTA)


Business Process Flow – Commission Trading Agent (CTA)


APMC Agent’s Business – Purchase & Tender Management

Purchase & MIS
Management
Solution

Grading & Accounts
Storage Management
Management
Sales
Management


Primary Requirement – Purchase & Tender Management
Category / Module Major Requirement Explanation

Purchase & Tender Generating Goods Receipt Date, Farmer’s name, contact details, produce being purchased,
Management Note VAT applicable/not applicable, number of bags, e-sugam status

Tender allotment by APMC Date, Produce for which tender is allotted, Quality/grade of
produce, Rate of purchase, Party to which tender is allotted,
Tender number
Purchase against allotted Voucher number, Update the inventory, Multiple purchase
tenders against a tender, Cost center, Party name, Produce details,
Price, Other charges involved, VAT
Purchase & tender reports Reports to be submitted to APMC yard on daily, weekly &
monthly basis, Purchase reports – filtered by farmers/ product/
period wise, Tender reports – filtered by farmers/ product/
period wise


Tally.ERP 9 Fitment – Purchase & Tender Management
SL No. Requirement Part of Tally.ERP 9 Part of Solution

1 Goods Receipt Note Yes

2 Cost center class Yes

3 Capture quality of produce Yes

4 Voucher class Yes

5 Details of seller Yes

6 Details of the bill Yes

7 Commission Yes

8 Hamali & other charges Yes

9 Variable input VAT Yes

10 GRN report – farmer / product / period wise Yes

11 Tender allotment Yes

12 Mandatory reports to APMC Yard Yes


APMC Agent’s Business – Grading & Storage Management

Purchase & MIS
Tender
Management
APMC Agents’ Reports
Solution

Grading & Accounts
Storage Management
Management
Sales
Management


Primary Requirement – Grading and Storage Management

Grading and Storage Grading of the produce by The APMC Yard receives the sample from agent and grades
Management APMC Yard the produce based on its quality. This is to ensure that the
farmers gets the right price for the produce.
Pricing of the produce as per With the grading, the price of the produce is also fixed.
the grade allotted
Storage in bags in APMC The farmer delivers the produce in the godowns taken up by
Yard / Godowns agents in the yard. The stock in the godown needs to be tracked
as the transactions involve sourcing produce from different
farmers.

Update the inventory status Agent needs to keep track of the inventories as there is a
variety of buyer ranging from other agents to corporate
customers.


Tally.ERP 9 Fitment – Grading and Storage Management
1 Levels of produce quality / grade Yes

2 Price set for different grades Yes

3 Stocking of bags in godowns Yes

4 Update the inventory status Yes

5 Cost center management Yes


APMC Agent’s Business – Sales Management

Purchase & MIS
Management
Solution

Grading & Accounts
Storage Management
Management
Sales
Management


Primary Requirement – Sales Management

Sales Management Inventory update The agents need to update the inventory status, which requires
them to pass vouchers. This is automated in the module.

Multi-purchase single sale There are tenders which require multiple purchases from
different farmers to cater to the need of one buyer. Such
transactions can be carried out in one go.
Miscellaneous charges There are a number of charges like hamali, market cess,
associated with every commission, bardhan, weight fee, association fund etc.
transaction associated with a transaction. All these transactions need to be
captured.

Commission / margin in the Depending on the nature of the agent, the amount of margin/
sale commission would vary.
Statutory guidelines of sales Depending on the nature of produce, VAT needs to applied at
different rates. This information needs to be captured.


Tally.ERP 9 Fitment – Sales Management

1 Multiple- purchase single sale Yes

2 VAT associated with produce Yes

3 Automatic creation of ledgers Yes

4 Hamali per bag Yes

5 Commission, market cess % Yes

6 Tracking of bags Yes

7 Association fund Yes

8 Bardhan Yes

9 Weight fee Yes

10 Auto consumption of excess bags Yes

11 Accounting for less number of bags Yes

12 Farmers reference list report Yes


APMC Agent’s Business – Accounts Management

Purchase & MIS
Management
Solution

Grading & Accounts
Storage Management
Management
Sales
Management


Primary Requirement – Accounts Management

Accounts Management Statement of accounts Balance sheet, profit and loss statements in schedule VI format,
trial balance are needed for the agent to track the profitability
and expenses.
Statutory compliance (VAT, VAT, Input VAT, & Output VAT need to be tracked for
CST) compliance of statutory rules. Summary report is important to
see monthly and annual status of tax related expenses.
Product-wise, Farmer-wise, In case of multi-product and multi-supplier/farmers the reports
Period- wise account are desired by each category.
management
Labor costs, other mandatory The APMC Yard requires the agents to pay mandatory fees for
fees every transaction, depending upon the nature of transaction.


Tally.ERP 9 Fitment – Accounts Management

1 Balance sheet – schedule VI Yes

2 Profit and loss statement – schedule VI Yes

3 Goods Return Note Yes

4 Multi-purchase single sale vouchers Yes

5 Stock summary report Yes

6 Tender allotment Yes

7 Labor cost tracking Yes

8 Outstanding receivable and payable Yes

9 Trial balance Yes

10 Advance payment to farmers Yes

11 Interest calculation Yes

12 Sales and purchase management Yes


APMC Agent’s Business – MIS Reports

Purchase & MIS
Management
Solution

Grading & Accounts
Storage Management
Management
Sales
Management


Primary Requirement – MIS Reports
MIS Reports APMC Yard reports Every agent needs to submit some mandatory reports to the APMC
Yard on a daily, weekly and monthly basis. This is to ensure that the
purpose of creation of APMC Yard i.e. benefiting the farmers, is
served.

APMC Dash Board A comprehensive summary for the agent to analyze the health of
business is required. The report summarizes financial position,
accounts details and lists the top supplier and customers.
Product-wise reports The agents require all the goods receipt, purchase and sales report are
to be made available product wise.
Farmer-wise reports The agents require all the goods receipt, purchase and sales report are
to be made available farmer wise.
Period-wise reports The agents require all the goods receipt, purchase and sales report are
to be made available period wise.
APMC tender allotment The consolidated list of all the tenders allotted over a period of time,
and the supplier and customer involved is made available to the agents.
APMC purchase sales A list of all the purchases made and the sales done is available. The
business involves multi-purchase & single sale scenarios. This helps in
having a better understanding of the progress.
APMC address book Farmers address book, customers address books are maintained.

Tally.ERP 9 Fitment – MIS Reports

1 APMC Dash Board Yes

2 APMC Yard payable reports – Association fund wise Yes

3 APMC Yard payable reports – KATA wise Yes

4 APMC Yard payable reports – Market fund wise Yes

5 Period wise goods receipt report Yes

6 Farmer wise goods receipt report Yes

7 Product wise goods report Yes

8 Period wise purchase report Yes

9 Farmer wise purchase report Yes

10 Product wise purchase report Yes

11 Period wise sales report Yes

12 Farmer wise sales report Yes


Tally.ERP 9 Fitment – MIS Reports

13 Product wise sales report Yes

14 APMC purchase sales Yes

15 APMC tender allotment Yes

16 APMC farmers address book Yes

17 APMC customers address book Yes

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TALLY ERP 9 FOR APMC AGENTS

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