1. How-To: E-mail Notification www.swingsoftware.com This section of the Administration area allows you to select events for which you want to send out notifications. You can also manage e-mail notification lists here and specify which users will be notified of user feedback.

2. How-To: E-mail Notification www.swingsoftware.com 1) Mark the check-box next to the event for which you want the system to send out notifications. 1) EVENT NOTIFICATION: 2) If you want one or more persons to be notified on enabled events for all document, enter their email addresses here. When finished, click OK to save the changes.

3. How-To: E-mail Notification www.swingsoftware.com 1) EVENT NOTIFICATION: The event notifications are sent to following users: Document published: Notification is sent to the document owner and optionally to a list of users defined in the Notification lists. Document expired: Notification is sent to the document owner (you can also set how many days in advance the notification needs to be sent) Document regular review due soon: Notification is sent to the document owner. All events: In addition to users mentioned above, additional users can be added that will be notified for all enabled events and all documents.

4. How-To: E-mail Notification www.swingsoftware.com 2) MANAGE E-MAIL NOTIFICATION LISTS: 1) To add a new list, click on the ‘Add New List’ button.

5. How-To: E-mail Notification www.swingsoftware.com 2) Enter the name of the list, description and email addresses belonging to this list (one address in each line). When finished, click OK. 2) MANAGE E-MAIL NOTIFICATION LISTS:

6. How-To: E-mail Notification www.swingsoftware.com 3) The new list has been added . If you need to make changes to it later, just click on the name of the list and edit it. 2) MANAGE E-MAIL NOTIFICATION LISTS:

7. How-To: E-mail Notification www.swingsoftware.com 4) If the ‘Document published’ event described earlier has been enabled, you will now be able to choose a list of users that will be automatically notified once a document gets published . 2) MANAGE E-MAIL NOTIFICATION LISTS:

8. How-To: E-mail Notification www.swingsoftware.com 3) USERS FEEDBACK: 1) Users feedback is by default forwarded to the document owner . If you wish to forward this feedback to other users as well, enter their e-mail addresses here and click OK.