Project Management for Technical Communication Professionals

Project Management and the Technical Communicator STC-Indiana December 18, 2006

Rant Alert! ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

A “Hard Sell” of Our Value ,[object Object],[object Object],[object Object],etc... Business Continuity Projects New Product or Service Development Technical Communications Project Management Regulatory Compliance Projects Customer / Quality Projects C-Level Management

Lessons from Failed Projects ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Purposes Tonight ,[object Object],[object Object],[object Object],[object Object],[object Object]

Part 1: Understanding Formal Project Management Techniques ,[object Object],[object Object],[object Object]

Project Management Institute ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

PMI Definitions ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

“ Project” vs. “ Product of Project” ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Knowledge Areas ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

ITTO Model Helpful to document Inputs, Tools&Techniques, and Outputs (ITTO) of each process or task I nput(s) T ools & T echniques O utput(s) Activity Outputs of one process often become Inputs to others

Process Groups ,[object Object],[object Object],[object Object],[object Object],Phases in project life-cycle 2 processes Closing 5 7 processes Monitoring and Controlling 4 7 processes Executing 3 26 processes Planning 2 2 processes Initiating 1

1. Initiating Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

1A: Project Charter ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

1B: Preliminary Scope Statement ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2. Planning Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2A. Administrative Planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Project Management Plan ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

2B. Execution Planning ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Work Breakdown Structure (WBS) Can be presented graphically… Create a Manual 1 Define 2 Design 3 Develop 4 Deliver 1.1 Audience 1.2 Purpose 2.1 Scope 2.2 Structure 2.3 Level of Detail 3.1 Write 3.2 Add Graphics 3.3 Index 3.4 Edit 4.1 Copy 4.2 Post 4.3 DMS

WBS … or as a numbered outline: Creating a Manual 1 Define 2 Design 2.1 Design Scope 2.2 Design Structure 2.2.1 Front Matter 2.2.2 Main Body 2.2.3 Back Matter 2.3 Level of Detail 3 Develop 4 Deliver MS-Project uses this scheme

Applied to Processes w/ ITTO ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

3. Executing Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

4. Controlling Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

5. Closing Processes ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

PMBOK Guide ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Part 2: Adding Value to Project Teams ,[object Object],[object Object],[object Object]

TechComm Opportunities ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

A. Represent The Organization ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

B. Represent The Project ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

C. “Suggest” Changes ASAP Initiation T i m e & C o s t Execution Planning Closure

PMI Resources ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]

Questions ,[object Object],[object Object],[object Object],[object Object]

Project Management for Technical Communication Professionals

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Project Management for Technical Communication Professionals