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Zia Syed Muhammad
Zia Syed Muhammad

Basics of Good Documentation and Document Control Systems

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Document Control Basics of Good Documentation and Document Control Systems
Steps to Building an Effective System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Annual Quality Survey Report ,[object Object],[object Object]
Step 1 in Building an Effective System Is: To Have Good Documentation!
Good Documentation is: ,[object Object],[object Object],[object Object]
Avoid Drowning in Detail….. ,[object Object]
And poorly written procedures ,[object Object],[object Object],[object Object]
Make procedures user friendly ,[object Object],[object Object],[object Object]
Step 2: Have the Right Amount of Documentation But how much documentation do I need?
Avoid Creating too much: ,[object Object],[object Object],Ask yourself: Will it really Impact Customer Requirements? Or…
Too little: ,[object Object],[object Object],[object Object]
Documentation: The right amount ,[object Object],[object Object],[object Object]
Step 3: Outline Your Document Control System
Outline document control system
Clarify Your Terminology: Procedure: Describes the process. Work Instructions: Tells how to perform the process. Attachment: Information attached to the procedure to help clarify the procedure. Forms, Tables, etc.: Places to record the results of tests, audits, etc. Procedures describe an overall process such as "Purchasing", where as work instructions would describe a more detailed portion of the procedure such as "Completing a PO" or "Ordering supplies".
What Will You Control? ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Step 4: Where will you keep your documents?
Planning Your Infrastructure ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
What Will be Best for Your Company? ,[object Object],[object Object],[object Object],[object Object],[object Object]
Your company may need more than one type of system. ,[object Object],[object Object],[object Object],[object Object]
Example Systems
Simple Hardcopy System ,[object Object],[object Object],[object Object]
Simple Hardcopy System ,[object Object],[object Object],[object Object]
Simple Hardcopy System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Simple Hardcopy System ,[object Object],[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object],[object Object]
Online System ,[object Object],[object Object]
Engineering Prints ,[object Object],[object Object]
Engineering Prints ,[object Object],[object Object],[object Object]
Engineering Prints ,[object Object],[object Object],[object Object],[object Object]
Documents of External Origin ,[object Object],[object Object],[object Object],[object Object],[object Object]
Documents of External Origin ,[object Object],[object Object],[object Object],[object Object],[object Object]
Common Problems with Document Control
Common Problems ,[object Object],[object Object],[object Object]
Common Problems ,[object Object],[object Object],[object Object],[object Object],[object Object],[object Object]
Common Problems ,[object Object],[object Object],[object Object]
Common Problems ,[object Object],[object Object],[object Object]
And all the pieces will fall in place.

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Document Control

  • 1. Document Control Basics of Good Documentation and Document Control Systems
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  • 4. Step 1 in Building an Effective System Is: To Have Good Documentation!
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  • 9. Step 2: Have the Right Amount of Documentation But how much documentation do I need?
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  • 13. Step 3: Outline Your Document Control System
  • 15. Clarify Your Terminology: Procedure: Describes the process. Work Instructions: Tells how to perform the process. Attachment: Information attached to the procedure to help clarify the procedure. Forms, Tables, etc.: Places to record the results of tests, audits, etc. Procedures describe an overall process such as "Purchasing", where as work instructions would describe a more detailed portion of the procedure such as "Completing a PO" or "Ordering supplies".
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  • 17. Step 4: Where will you keep your documents?
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  • 37. Common Problems with Document Control
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  • 42. And all the pieces will fall in place.