1. World Food
Government of
Programme Kenya
FOOD FOR ASSETS (FFA) GUIDELINES
Before After
For
PROJECT IMPLEMENTATION TEAMS
THE KENYA PROTRACTED RELIEF AND RECOVERY
OPERATION
Revised 21/05/2010

2. TABLE OF CONTENTS
1.INTRODUCTION ........................................................................................................................................................3
2. PROJECT IDENTIFICATION .................................................................................................................................4
3. FOOD AID REQUIREMENTS FOR THE PROJECT ...........................................................................................4
4. PROJECT PROPOSAL/ CRITERIA .......................................................................................................................5
5. PROJECT APPROVAL PROCESS..........................................................................................................................6
6. TARGETING FOOD AID .........................................................................................................................................6
7. FOOD AID DELIVERIES AND DISTRIBUTION .................................................................................................7
8. UTILIZATION OF TOOLS ..................................................................... ERROR! BOOKMARK NOT DEFINED.
9. CAPACITY BUILDING ............................................................................................................................................8
10. PROJECT MONITORING AND REPORTING ...................................................................................................8
11. PROJECT REVISION .............................................................................................................................................9
12. ROLES OF STAKEHOLDERS IN FFA PROJECTS ...........................................................................................9
ANNEX 1: WORKNORMS .........................................................................................................................................11
ANNEX 2: PROJECT PROPOSAL FOR FFA PROJECTS ....................................................................................15
ANNEX 3: PROJECT APPRAISAL FORM .............................................................................................................15
ANNEX 4: MEMORANDUM OF UNDERSTANDING (MOU) BETWEEN THE KEY STAKEHOLDERS ....31
ANNEX 5: RC MONTHLY REPORT ........................................................................................................................32
ANNEX 6 A: FOOD FOR ASSETS SUMMARY SHEET (PLANNED AT THE BEGINNING OF THE EMOP
PHASE ...........................................................................................................................................................................34
ANNEX 6 B: FOOD FOR ASSETS SUMMARY SHEET (ACHIEVED AT THE OF THE END EMOP
PHASE) ..........................................................................................................................................................................36
ANNEX 6 C: MONTHLY FFA DISTRICT PROGRESS REPORT .......................................................................38
ANNEX 7: COOPERATING PARTNER MONTHLY DISTRIBUTION REPORT .............................................40
ANNEX 8: POST DISTRIBUTION MONITORING: HOUSEHOLD REPORT FORMAT ................................41
ANNEX 9: POST DISTRIBUTION MONITORING: COMMUNITY REPORT FORMAT ...............................45
ANNEX 10: FOOD FOR ASSETS SITE MONITORING FORMAT .....................................................................47
ANNEX 11: FOOD DISTRIBUTION MONITORING REPORT FORMAT .........................................................50
ANNEX: 12 FINAL REPORT………………………………………………………………………………………..35
ANNEX 13: INTERNAL EVALUATION OF FFA PROGRAMMES…………………………...………………..36
ANNEX 14: BUDEGT FORMAT................................................................................................................................55

3. INTRODUCTION
The Government of Kenya’s (GoK) Policy is to ensure that whole population is food secure all the time. It
is also the policy of GoK that Food for Assets (FFA) be used as the main food aid strategy whenever
possible. The FFA project selection should be in line with the Vision 2030 and Poverty Reduction Strategy
Paper (PRSP) and enhancement of food security in the respective districts. FFA activities are in line with
the Agricultural Sector Development Strategy (2009-2020) and the draft ASAL Policy documents
especially as they relate to Natural Resource and environmental management1
FFA’ is a food security strategy that meets immediate food needs and ensures building of assets for the
future. The long lasting effect of FFA is not only for the creation of assets, but also the building of adequate
skills to help people plan and manage micro-initiatives, and to continue to invest in their futures”2
The vision of WFP is that of a world in which every person has access at all times to the food needed for an
active and healthy life. More specifically, WFP’s mission is to:
- Save lives in emergency situation,
- Improve the nutritional status and quality of life of the most vulnerable people at critical times of
their lives; and
- Help build assets and promote the self-reliance of poor people and communities.
This mission by policy means that food aid should be used for those that lack food and that the work
performed in exchange for food results in lasting benefits for the food-insecure (ref: ILO/WFP: Guide on
Food for Assets and Sustainable Employment-working document, Rome, June 1999, p. 7).
FFA activities contribute to WFP’s Strategic Objective two of the WFP Strategic Plan (2008-2011): Prevent
acute hunger and invest in disaster preparedness and mitigation measures.
These activities aim to achieve goal 2-“to support and strengthen resiliency of communities to shocks
through safety net or asset creation, including adaptation to climate change
The implemented FFA projects in Kenya are expected to improve food security in the Arid and Semi- Arid
Lands (ASALs) of Kenya by having the following impacts:
1. Improved pasture and browse production
2. Improved diversification of food sources(increased crop production, incomes from gums and resins,
aloe vera, and other range plants
3. Improved access to water for both human and livestock consumption
4. Reduced environmental degradation
5. Improved access to markets and other sources of food (feeder roads)
WFP has joined in the debate on the possible role of Cash transfers in humanitarian and development
work3. The report argues that there is role for both cash and food aid in development and humanitarian
activities. The appropriateness of each type of intervention will depend on how effective the market and
financial systems are in a given area. This guideline focuses of food aid and not cash interventions.
The following guidelines for implementation of FFA projects are based on WFP FFA guide lines
(mentioned above), the experiences of successful Food for Work Programmes under the Kenya Emergency
Operation Programme (EMOP-2000-2002, 2004-2009), Kenya Refugee Programme Host project in
Kakuma, and Disaster Preparedness Facility activities.
Below find guidelines for all the stages of the FFA.
1
Natural Policy for the sustainable development of Arid and Semi-Arid lands of Kenya
2
WFP Food for Asset Guide
3
Cash and Food Transfers: A Primer

4. 2. PROJECT IDENTIFICATION
The Kenya Food Security Group (KFSG) together with District Steering Group (DSG) and the District
Project Steering Committees (DPSC), the technical arm of the DSG, will conduct a food security analysis in
the districts that will determine the areas that FFA need to be implemented.
The selected FFA Cooperating Partner-CP- (selection process discussed in another document) will consult
the DSG so that the partner can start the process of project identification.
The CP will use participatory process to identify viable FFA projects. CP must ensure that Communities are
highly involved in all stages of the project (Project identification, implementation and providing resources,
and Monitoring & Evaluation).This is to ensure that the projects contribute to food security and that
communities will maintain the projects after the CP is not involved.
Two methods of project identification will be used:
The first option is where CPs will consult the Development Committees (on priority projects) where these
committees exist. The prioritized project will be verified in a public baraza called by the Chief/DO. In this
meeting the CP will rank the project using the pair wise ranking method or any other Participatory Rural
Appraisal (PRA) technique. In this meeting the public will be
Informed that it is only the food insecure households that will work and get food aid but the resultant
project outputs will benefit the whole community including those that did not work on them.
The second option of project identification is where communities by CP representative will (where
Development Committees do not exist) consult communities-using PRA techniques- on project priorities.
In a public meeting, facilitated by the CP, communities will brainstorm the community problems and
projects, and will prioritize them by ranking.
Communities will be encouraged (guided) to develop projects that will improve the food security of the
communities and those that will mitigate droughts. These projects include (see Annex 6A); construction of
small earth dams and water pans, de-silting existing dams, hand dug wells, small-scale surface irrigation, a
forestation and protection of water catchments, terracing and gabions. Capacity building activities are
encouraged which may include a few days for training – Food for Training (FFT). More than 70 % of the
resources (e.g. food aid and tools) will be allocated to the type of projects that have a direct impact on
improved food security.
District Project Steering Committees (DPSCs) will be formed in each District and will improve project
design (more details in section 5).
3. FOOD AID REQUIREMENTS FOR THE PROJECT
The total food aid requirement per project is a function of the volume of work (total work-norms); ration
size, and the household sizes (members per household).
Household size: For these FFA projects an average size of 6 members per household will be used.
Ration Size: A 50 % ration or a 75 % ration will be applied as guided by the Kenya Food Security
Group (KFSG)
A 50 % ration will be computed as follows: The ration size is the amount of food that will be provided to a
person working on the project after s/he has completed one work norm (estimated to be completed within
one day). The daily ration for a days work (one work norm) will be 3,400 gms cereals, 600 gms of pulses,
and 180 gms oil. The main rationale is for the ration to provide 50 % (1050 Kcal per person day) monthly
calorific needs for the identified food insecure household –of 6 members-(41.4 Kgs cereals, 7.2 Kgs pulses,
7.2 Kgs CSB and 2.16 Kgs vegetable oil) for a household that works for 12 days(achieves 12 worknorms)
A 75 % ration will comprise a the following for each work norm achieved (each working day) : 5,100
gms of cereals, 900 gms of pulses, 600 CSB, and 300 gms oil. This ration will provide 75 % Kcal for the
targeted families per month (1575 Kcals per person per day).

5. Commodities that are not available will be replaced with the available commodities in the following ratios:
Substituting Food Commodities
Blended food and beans 1 to 1
Sugar and Oil 2 to 1
Cereal and beans 2 to 1
Cereal for oil (not oil for cereal) 3 to 1
Source: WFP Food and Nutrition Handbook
Piecework is encouraged i.e. an allocation of a piece of work per household which can be done within a
flexible timeframe and may include various members of the household. Where piecework is not possible
one household representative is expected to work for 12 days in a month (6 hrs per day, within this time the
representative will complete one work norm) and receive a household ration based on the above-mentioned
daily ration. Participants are expected to work for 6 hours only so as not to disrupt beneficiaries’ regular
activities, mainly in agriculture and at household level for the women.
Food incentives/rations will be distributed based on work norms achieved but not attendance to the
project sites. Every household will receive food quantities of food (or cash) based on the actual work
norms achieved. In the same project site different households will receive different quantities of food
depending on the actual worknorms these households achieve.
The Work Days will be based on the ILO work norms issued for Kenya and practical experiences gained
from previous FFA projects that have been implemented in Kenya. For piecework, the household is free to
use as many household members as possible to complete the task. The household will be paid the agreed
ration when the task is completed.
Food aid calculations will be made in such a way that it is clear how much food is required for workers and
how much is required for vulnerable households that may not contribute some one to work e.g Child headed
HHs, HHs headed by elderly or physically challenged. It is expected that up to 20 % of HHs may not be
able to contribute a worker in one project site.
Work Norms: Each District Project Steering Committee (DPSC) will use worknorns as indicated in
Annex 1.
4. PROJECT PROPOSAL/ CRITERIA
The CP assisted will complete the Project Proposal Format (see Annex 2). The district level Project
Steering Committee (DPSC) will appraise the project and complete the Project Appraisal Form (Annex 3).
The following are key criteria that the project must meet:
- Project must be from the identified food insecure pockets of the district.
- Must be a community-managed project as opposed to Public works types of Project (e. g. village
water point or feeder road instead of national road or public building rehabilitation)
- Community assets (e. g. Shallow wells, Dams,) must be created on public land and if done on a
private land a legal document allowing public access to the produced project assets
- The Project must be labor intensive and uses appropriate technology that is familiar to the
community
- Communities contribute resources (tools and materials) that are within their reach.
- The project will be completed within the specified period.
- The project must be feasible (technically feasible, manageable by the community and
environmentally sound e.g. charcoal burning not acceptable).
- At least 25 % of the resulting outputs must directly benefit women.
- At least 50 % of the Project Committee members must be women
- Project has appropriate working conditions for women e.g. timing of the project, (time of the day
and day of the week) and the security situation.

6. The project proposal must therefore include:
- Clear indication that communities were involved in project identification (as a proof of this the CP
has to develop a Tripartite Memorandum of Understanding (MoU) e drawn between the CP and the
community. (see Annex 4). The agreement stipulates the roles and responsibilities of each party.
- Clear indication that food aid will not create a disincentive to local food production
- Clear indication that the project will have a positive impact on the food security for in the project
area
- Clear plan on how the created assets will be operated and maintained after the completion of the
project (e. g. for any water project: water committee appointment and the means to run the
maintenance)
- Clear indication that women participated in identifying the project
- Clear indication how the project benefits have a potential to save labor for women
5. PROJECT APPROVAL PROCESS
The CP submits the project to the District Project Steering Committee (DPSC) of the District Steering
Group (DSG) for grading and recommendation to WFP. The District Commissioner (DC) chairs. The other
members will be decided in the District depending on the sectors from which most projects are expected
(e.g. Agriculture, Roads, and Water). The DPSC will assess the projects and will also provide technical
advice on the project design and implementation.
The DPSC will use the criteria given above in section 4 to assess the project. DPSCs will provide a detailed
technical review of the projects and also provide a coordination of project activities to avoid duplication of
efforts by different projects. DPSC will complete the Project Appraisal Form (Annex 3).
The DPSC will grade the project into one of four categories:
A. Recommended with no amendments required.
B. Recommended with minor (does not change the resource requirements from the beneficiaries)
amendments required. The CP will amend the project and forward it to Nairobi without being
reviewed again by DPSC.
C. Project requires significant amendments and need to be reviewed again by the DPSC. This project will
be returned to the CLP for more work and resubmitted to the District PSC.
D. Project rejected. There is no need for bringing it back to the DPSC.
Only projects in categories A and B together with the Project Appraisal Form (Annex 3) are sent to FFA
Co-ordinator (in the Ministry of Northern Kenya and other Arid Lands-MONKOALs) and a copy to WFP.
To ensure a fast process, the documents will be sent via e-mail where possible and hard copies to follow.
The approval and award of contract will be the National Project Steering Committee (NPSC) whose
members include MONKOALs and WFP among other members. Projects/contract awards based on the
following criteria:
• Cost effectiveness of the project.
• Budgetary contribution of the CP
• If the project address issues of food security. Does it have positive impact
• Project feasibility.
• Are there non food items essential and source not clearly identified and sourced
• Proper calculations of food aid requirements.
Once approved, the NPSC will in turn advise the CP, and DSG at the district level. The CP and WFP (on
behalf of the NPSC) will sign a contract for the implementation of the FFA project. Then CP will proceed
with the implementation of the project and advise the DPSC.
6. TARGETING FOOD AID
Targeting implies selection of a) areas of intervention at National, regional or district level, and 2)
Participants at community and/or household levels. Targeting requires participation of the stakeholders at
various levels in order to achieve:
o Transparency/accountability for the collection, analysis and presentation of data

7. o Ownership of criteria for inclusion or exclusion of areas and participants
o Effectiveness (both for problem identification and implementation)1
Geographical targeting at the national level is done by the Kenya Food Security Group (KFSG) based on
food security assessments conducted after each of the two rainy seasons.
Selection of the specific participants and households to be enrolled in the FFA project will be based on
criteria for food insecurity and done in a participatory manner:
Selection and Registration of Beneficiaries
Communities are advised that the participants (especially those that will receive food aid) are those that are
food insecure. The community in a public meeting develops the specific criteria for selection of food
insecure households that will participate in the project (may be by reviewing those already developed under
the free food distribution).
Sample list of selection criteria for beneficiary households4:
- No cattle/livestock owned, or less than a defined small number;
- Less than a defined small acreage of farmland (e.g. < 5 acres);
- Very large families, HIV affected families;
- No, or low food/cash crop harvest, animals not producing milk;
- No fixed employment;
- No food stocks held;
- No petty trading or no small business;
- Widows, widowers, orphans, aged, disabled;
- Cattle rustling victims, displaced;
- No kinship support
- Single woman headed households
The HHs that meet the adopted criteria and are interested in participating in FFA are registered in a
notebook as outlined below.
Sample of beneficiary registration list:
Sex of ID No. Female Male
Name of HH Total
HH HH of HH Under 5- 18 Over Under 5-18 Over
Head in HH
Head Head * 5 yrs yrs. 18 yrs 5 yrs yrs. 18 yrs
1 F Lucy Mwangi 123456 X 5
X Juma - x
Daniel - X
Alice - X
John - X
2 F Esther Ogulla 7891112 X 3
Maina - x
Mary - X
 ID number is recommended, but lack of it should not disqualify access to food.
 Put X on the key person who will go to work on the project site
Households in the register should be ranked according to level of food insecurity i.e. the most vulnerable
first. Allocation of work (and hence food aid rations) will start with the most vulnerable coming down to
the less vulnerable. The number of households working on the project will be determined by the volume of
work i.e. the work norms and the project duration. Communities can start more than one FFA project but
must ensure that households do not work on more than one project at any given period.
7. FOOD AID DELIVERIES AND DISTRIBUTION
The CP will request from the District Warehouse (EDP) for the amount of food as per achieved worknorns
and as per the per the approved project proposal. The food will be delivered with a waybill which will be
signed by at least two members of the CP. The CP will store the food on a short-term basis before it is
distributed (only if storing is absolutely necessary). The CP will distribute the food to the beneficiaries that
have worked on the project.
4
Examples gathered from workshops held in different districts in Kenya.

8. Regular Distribution/ Payment
The payment will be based on the work norms (task rates achieved) by the beneficiaries. The CP will keep
a register that indicates the days that each beneficiary works and the amount of work norms achieved in
each workday. FFA participants will then receive a food ration based on the number of worknorms
achieved.
Food Distribution
The community facilitated by CP decides on distribution schedules. It is recommended that one distribution
is done per month and each participant receives the food based on the number of work days (work norms)
achieved.
Example: Accounting for Food
Total Ration (kg) Who Signature
Name of Signature or
HH ID No. of Work collected or thumb
HH thumb print
No HH Head days per Cereals Pulses Oil Salt food (Male/ print
Head (September)
month Female) (August)
Lucy
1 123456 12 F
Mwangi
Esther
2 7891112 10 0 F
Ogulla
8. CAPACITY BUILDING
The FFA will be implemented with an underlying aim of building the capacity of the communities to be
able to analyze and solve their communal problems. A cascading approach to training is will be adopted.
WFP will provide training to district level field staff (CLP, WFP and GOK staff). CLP will in turn organize
trainings for the Project Monitors and PCs.
Training of the district level field staff will enable the workshop participants to:
1) Explain the Project cycle
2) Mobilize communities to develop viable FFA Projects using a participatory approach
3) Develop a FFA project proposal
4) Explain the systems and procedures that are detailed in the FFA guidelines
5) Draw action plans for the development of project proposals in the districts
6) Understand the need for and advantages in adopting the gender considerations required in FFA projects
7) Understand basics issues of nutrition, hygiene, care and HIV/AIDS
Training of Project Monitors and RCs will seek to enable the participants to plan and implement food-for-
work projects according t these guidelines. The topics will be similar to those trained at district level except
the depth of coverage will be lower than that of at district level. RCs and Project Monitors will on a
continuous basis be trained on technical skills required to implement major specific projects, leadership
skills, and general management of projects and record keeping.
9. PROJECT MONITORING AND REPORTING
The CP will supervise and monitor the progress of the projects. The District FFA Cordinator will further
monitor the implementation of the projects and verify the information provided by CP. CP will provide a
Monthly FFA District Progress Report (see Annex 6) to DSG/DPSC, National FFA Coordinator
(MONKOALs) and WFP. The report will indicate the progress of the projects. The following are key
information to be included in the monthly report:
1. Status of the projects (completed/ongoing)

9. 2. Quantity of food and non food items delivered to each of the projects
3. Number of beneficiaries by age, and sex
4. Stocks balances of food and non food items at the district store
5. Physical outputs of the projects e.g. km of terraces dug, dams desisted etc
6. Percentage of women participating in the project (Workdays achieved by gender)
Post Distribution Monitoring (PDM) will be conducted at given intervals. The PDM will be both at
household level (see ANNEX 8) and community level (see ANNEX 9)
10. PROJECT REVISION
If in the course of project implementation it is realized that the project requires more food due to errors
during project design (e.g. some activities were omitted) then an addendum will be written for the project
justifying the need for the extra food aid. This addendum will be reviewed by the DPSC and approved by
NPSC. The changes will be documented and extra food required incorporated in the database. The
addendum will be written not letter than the third quarter of the project implementation.
If the communities decide not to undertake the original project and to do a totally different project then a
new project proposal will be developed and will go through the whole process of approval.
12. ROLES OF STAKEHOLDERS IN FFA PROJECTS
Community
- Identify the needs/projects
- Prioritize the needs/projects
- Provide community contributions (i.e. unskilled labor and local material) within reach
- Sustaining the project assets that have been created
Project Committees
- Discuss, identify and rank problems and solutions with the communities and development committees
- Develop a draft FFA proposal and submit it to the CLP
- Sign agreements on behalf of the community
- Identify and registering the FFA target populations based on criteria for food insecurity
- Organize the work on the project site
- Receive and store (only if absolutely necessary) the food from CLP
- Distribute the food aid to the workers/ beneficiaries based on entitlements
- Monitor and report the progress of the implementation of the project
- Receive, store and managing the working tools
Government of Kenya District Staff (Chiefs, DOs, Technical staff etc.)
- Call for Public meetings to discuss project matters
- Provide security of staff and food aid commodities.
- Provide technical and material support to the FFA projects
- DC chairs the DPSC
Cooperating Partner (CP)
- Identify the projects
- Sign the Tripartite agreement with the community
- Sign the Tripartite agreement with the community
- Ensure that the project proposal is appraised by DPSC and NPSC
- Sign MOU/Contract with WFP
- Train Project committees
- Implement the project

10. - Provide progress reports to DSG, WFP and the MONKOALs
- Ensure proper targeting of food aid to FFA beneficiaries
- Contribute non-food items to the project
DSG/DSDDC (i.e. the technical arm to run the FFA Projects)
- Coordinate FFA activities in the district including the establishment of a system to ensuring relevant
knowledge, experience and resources are utilized for the benefit of the FFA programme
- Provide advisory assistance to the projects
- Recommend the projects (The Project Review Committees) to NPSC
- Monitoring and evaluation of the projects
- Provide technical review of projects in coordination with WFP
National Project Steering Committee (i.e. the technical arm of the Kenya Food Security Steering Group
(KFSSG)
- Coordinate FFA activities nationally.
- Develop policy guidelines on FFA implementation.
- Provide national coordination on the implementation of FFA

11. ANNEX 1: WORKNORMS
INDICATIVE WORK NORMS/TASK RATES FOR WFP FOOD-FOR-ASSETS PROJECT
IMPLEMENTATION IN KENYA
Site clearing norms (average m2 cleared per Work Day)
Dense bush 100
Medium bush 200
Light bush 300
Grubbing 175
De-stumping: To be decided by experience and the size of stumps
Excavation norms (average m3 excavated per Work Day)
Soft soil 3.1
Medium soil 2.2
Hard soil 1.9
Very hard soil 1.3
Rock 0.5
Mitre drain 2.2
Wheelbarrow haulage norms (average by haul distance m3 per Work Day)
0 - 20 m 8.5
20 - 40 m 7.5
40 - 60 m 6.5
60 - 80 m 5.5
80 - 100 m 5.0
100 - 150 m 4.5
Loading, and unloading norms (average productivity rates m3)
Loading 8.5
Unloading 10.0
Manual compaction norms (m2 per worker day)
Manual compaction 18
Spreading 18
Culvert laying norms
Culvert installation (m per worker day) 0.3
Concrete (m3 per worker day) 1
Masonry (m3 per worker day) 1.5
WORK NORMS/TASK RATES BASED ON PAST FFA PROJECTS IN KENYA
Project KEN4616 Support to Forestry Activities in Kenya:
Forest Management
Land Clearing 20wd/ha
Staking our 7wd/ha
Pitting 23wd/ha
Planting 250 seedlings/wd
Weeding 12wd/ha
Pruning 3wd/ha
Thinning 14wd/ha
Creeper Cutting 7wd/ha
Firebreak clearing 20wd/km
Boundary clearing 17wd/km

12. Project KEN3935 Food Aid to Core Activities in ASAL Areas
Maintenance/Control of gullies 20m/wd
Rehabilitation of irrigation schemes 90wd/ha
Water catchment area rehabilitation 200wd/ha
Tree nursery maintenance 1000seedlings/wd
Filling tubes 500-800/wd
Project KEN2669/1 Arid Lands Food for Work
Making blocks Nos. 50/wd
Making tiles Nos. 50/wd
Making poles Nos. 4pieces/wd
Fetching water 120liters/km/wd
Carrying/collecting materials 120kg/km/wd
Check dams Nos. 5/wd
Terracing 4 m/wd
Fencing with shrubs 6m/wd
Clearing garden 200m2/wd
Digging/tilling garden 100m2/wd
Fencing garden 5m/wd
Making Maendeleo stoves Nos 2/wd
Animal transport/haul 4Mt/km/wd
Quarrying 2.5 m/wd
Molding Jiko Liners 8 pieces
Weeding- lightly infested 400m2
Weeding heavily infested 200m2
Planting vegetables 200m2
Pit renforcement 2.4 m2
Slab making 3 people/slab
From other Projects
Terracing (1M Width *0.7 M deep) for soil and water conservation and Irrigation canals
Soft soil 5M
Medium Soil 4M
Hard Soil 3M
Explanation and guidelines
All the data collected have essentially an indicative meaning and local conditions (nature of the work soil,
as well as social habits) should be taken in account. Specific work norms for the project should be discussed
and we are recommending the following guidelines:
The work norms fixed in a project proposal should not exceed 25 % differences with the data above.
Any wider difference should be precisely explained within the project proposal (cf. Technical issues) and
agreed upon by relevant stakeholders.
Source: Adapted from ILO, Productivity Norms for Roads Labor-based Construction, ASIST Information
Service, Technical Brief No 2, Nairobi 1998, and pp.-19 - 2

13. Annex 2A of the FFA Guideline Manual
FOOD FOR ASSETS (FFA) CLUSTER WIDE PROJECT PROPOSAL FOMART FOR
IMPLEMENTING PARTNERS
Name of organization……………….
Project Period: Start Date: ……………. End Date: ……..……
District/location (of proposed intervention)
Submitted By (Name) ------------------------------------------ Date -----------------Signature---------
Title: -----------------------------------
Received By (Name) ----------------------------------------- Date -----------------Signature-----------
Organization: ----------------------------- Title-----------------------------

14. 1. EXECUTIVE SUMMARY
 Main objective/goal of the operation
 Project outputs and outcomes
 Main activities
 Project period
 Target beneficiaries
 Total budget, various sources of funds(PRRO, other partners)
2. NEEDS ASSESSMENT
 Problem statement and stakeholder analysis (For all project sites). In stakeholders analysis highlight clearly which other agencies are
operating in the area and in which sectors.
 Summarized finding of the previous food security assessment (LRA/SRA) and link the proposed project/action with the recommendations and
findings of the assessment. (Indicate source of the data/report and date assessment conducted)
 Project identification process, including any participatory processes used (e.g. PRA)
3. ORGANIZATION/PARTNER PRESENCE IN THE PROPOSED AREA OF INTERVENTION
 Organizations presence in the district/Division, give a brief overview of strategy and current activities or recent activities in the area.
 Organization Structure/Organigram showing how FFA is fitted and staffed/or will be staffed.
 Actions/projects ongoing and funding requests submitted to other donors/funding agencies in the same area of intervention (indicate how
overlap and double funding would be avoided).
4. OPERATIONAL FRAMEWORK
4.1. Project site
 Exact location of the project area (include map of the project area)
 Briefly describe levels of vulnerability in the project area
16

15. 4.2. Beneficiaries:
 Total number of direct beneficiaries/households targeted (those to receive incentives) by location and FDP
 Vulnerable HHs( and beneficiaries) that will not be able to contribute labor but will receive PRRO incentives
 Available works (receiving incentives) and those not receiving incentives
 Direct beneficiaries identification mechanism and criteria (Highlight the process)
 Describe the extent to which beneficiaries were involved in the project formulation
 Estimate the number of other potential beneficiaries (indirect “catchment etc)
 Estimate the percentage of beneficiaries Male ______% Female ________%
4.3. Project Plan
4.3 a) Project Plan First year (1 September 2010 to 31 August 2011)
4.3 b) Project Plan First years (1 September 2011 to 30 April 2012)
OUTPUTS LOCATION TARGET PARTNERSHIPs LABOR/Workdays
/VILLAGE IMPLEMENTATION required
PERIOD
Start date……End
date
Outcome 1: Improved pasture and browse production (example)
Construct 23 In Villages x, 20 of size Start date Ministry of water,
Trapezoidal bunds, y, z ….bunds in Aug”10……End date Ministry of
zai pits , semi village x Dec 10 Livestock, NGOs,
circular hoops, 3 bunds in Donors
negarims etc Village y Start date……End
date
Plants trees Village K, 50,000
seedlings in
Village K
Outcome 2: Improved diversification of food sources(increased crop production, incomes from horticulture, gums and resins, aloe-vera, and other range plants (example)
17

16. Construct 40 In Villages 10 Ministry of
greenhouses z,x, h greenhouses Agriculture,
of size… in AMIRAN etc
village x and
equip them
with drip
system
8
Greenhouses
of size…
150 Ha of land put
under small scale
irrigation,
Fishponds,
silkworms,
beekeeping , aloe
vera, gums&resins
Outcome 3: Improved access to water for both human and livestock consumption (example)
Construct 10 new In In Village X
water pans villages…… construct a
x,y,m new pan of
volume
In Village m
construct
new pan of
Volume Q2
Desilt 3 existing
water pans
Construct 8 rock
Catchments
Construct 10 Sand
dams
Dig and Equip 20
18

17. shallow wells
Outcome 4: Reduced environmental degradation
Construct 10,000 Km Village , Z, 3,000 km of
of Fanya Juu soil K, M fanya juu
and water terraces terraces in
Village Z,
4,000
Village K,
3000
Village M
Gully rehabilitation
Outcome 5: Improved access to markets and other sources of food (feeder roads) (example)
Rehabilitate 7 Km of
Feeder Roads etc
Rehabilitate/construct
holding grounds for
livestock market
Outcome 6: Improved capacity of community to implement food security projects (example)
Form 10 Project
Committees
Train 2000
Community leaders
in…….
TOTAL LABOR (Work days)
Sources of labor
Total Workdays Required
Workdays based on PRRO Incentives
Workdays from Community Contribution
Workdays from incentives by other stakeholders(specify)
19

18. 4.4. Log frame (operational overview of the project)
Intervention Logic Objectively Verifiable Indicators Sources of Verification Risks and Assumptions
Specific Objective
(Purpose/outcome)
Outputs
(Result)
Activities (major to monitor
progress)
N/B: If more than two pages put it as an annex
4.5. Monitoring and evaluation
 Baseline survey, all projects sites to be captured and be concise enough to enable measuring changes as per the log frame.
 Monitoring of activities (indicate frequency, how, by whom etc. Attach monitoring plan)
 Evaluation (indicate whether internal or external, when and by who)
5. CROSS CUTTING ISSUES
5.1. Project sustainability
 Describe the expected level of sustainability and/or connectedness/linkages with other programmes. Community ownership to be highlighted.
5.2. Environmental impacts
 Highlight potential negative impacts of the proposed project and the possible measures to mitigate them
5.3. Gender mainstreaming
20

19.  Explain how gender issues and concerns will addresses. More specifically explain woe women are going to be involved at different stages of the
project cycle and how they will benefit from the project results.
6. PROJECT IMPLEMENTATION AND COORDINATION STRUCTURES
6.1. Coordination within the organization
 Clearly indicate the implementation and coordination structure within the organizational hierarchy, right from the top management to the
field/project supervision staff)
6.2. Coordination with other stakeholders
 Indicate the organization/partners participation in coordination mechanisms with other relevant stakeholders, e.g. DSGs, DDC, RCs, GOK line
ministries, other development partners etc)
 Brief description of how the above coordination mechanisms will lead to programme synergy
7. RESOURCES REQUIRED
7.1. Food requirements
HH Food Ration Total Food Required for Food aid for Vulnerable Grand total food required
50/75% Workers non-working HHs By the project
Cereals (MT)
Pulses (MT)
21

20. Oil (MT)
CSB (MT)
Salt (MT)
TOTAL (MT)
7.2. Non-food items requirements
List the type and number of non-food-items required for successful implementation of the project (e.g. wheel barrows, pick axes, spades, hoes, culverts, jerry cans,
sisal twines, register books, measuring tapes, technical input etc.) and specify who will provide them i.e. Government, Community or WFP.
Tools/Materials/Equipment Total Required Units, Numbers/Kgs Community *NGO/GoK WFP
Contribution Contribution Contribution
This includes tools in the community from previous FFA activities.
* Specify which Organization will provide this contribution
7.3. Human resource requirements
Indicate the types/number expertise and competencies required
Function Expertise/competency required Number of staff Number of months in project Comments
22

21. 8. BUDGET
 See attached spreadsheet for a detailed project budget format
 Ensure detailed budget notes for every line item e.g. Item, units of the items required, Cost per unit, total cost
 OR if is a service e.g. transport … Item, Kms, cost per Km, total cost
 Contribution from other donors. Indicate total costs, WFP contribution, Partner contribution, other stakeholders contributions
23

22. ANNEX 2B: SITE SPECIFIC PROJECT PROPOSAL FOR FOOD FOR
ASSETS (FFA) PROJECTS
1.0 PROJECT SUMMARY
COOPERATING
DISTRICT:
PARTNER:
DIVISION: SIGNATURE OF CP:
NAME OF Project
LOCATION:
Committee Chair:
SIGNATURE OF PC
SUBMITTED (date):
CHAIR:
Other Partners
COORDINATES:
PROJECT NUMBER: S:
E:
(To be completed by DPSC. The format is: first 3 letters of district name, month of approval (2 numbers) year of
approval (2 numbers), and serial number (3 numbers). …..If it is an extension of a project from one phase to next
add dot and number of times project extended e.g. .1, .2 means this is the first extension, .2 second extension).
Coordinates taken on the center of the project
PROJECT TITLE:
Name/identity e.g. KWAHO Village Dam de-silting project, Barabara Road Rehabilitation Project
Soil& Water Micro- Water for
Afforestation
Main Project Type Conservation catchments Human/Livestock
(circle one): Gulley
Irrigation Access roads Other
Rehabilitation
PROJECT SUMMARY
Month 1 Month 2 Month3 Month 4 Month 5 TOTAL
3
NAME OF Key output e.g. 5 Km of Road, 20,000M of dam, Km trapezoidal
OUTPUT:* bunds
QUANTITY OF E.g. if road 4km 4km 2km 17 km
4km
OUTPUT: 3 km
TOTAL WORK
DAYS (W/D):
TOTAL No OF
WORKERS
No OF FEMALE
WORKERS
No OF MALE
WORKERS:
PROJECT
DAYS:**
PROJECT Start Date Completion Date
PERIOD: Date--------Month------Year Date--------Month------Year
* E.g. Meters of terraces, Depth (meters) of shallow well, M3 of dam desilted, Km of road etc.)
** Equal to W/D divided by number of targeted workers. These days should not go beyond the EMOP
duration considering participants work 12 days in a month.
24

23. PROJECT DESCRIPTION (Max 5 pages)
2.0 BACKGROUND/ PROBLEM STATEMENT (Provide a brief summary of the food
security problems outlining the causes, and possible contributions of this project in providing
solutions. Also indicate how the community was involved in problem analysis, project
identification and proposal development) (Max 5 lines)
Important: Use PRA skills with community in the entire process.
3.0 PROJECT OUTPUTS (outline the measurable output to tackle the above problem)
Examples
 240 km of soil conservation terraces (covering 50 Ha of agricultural land)
 120 Km irrigation canals dug (covering 60 Ha).
 20 Trapezoidal Bunds (amounting to 5 Ha of farmland)
 12 Km feeder road from x to y opened up
 Develop/rehabilitate a water pan that increase water by 10,000 M3
 200 MT of food distributed to 5000 beneficiaries(This is for all projects receiving food aid)
4.0 PROJECT IMPACT/OUTCOMES (Provide a summary of the expected
impact/benefit of the planned project)
Example for Agricultural project:
 The water pan will reduce by 30 % the walking distances (time taken) to collect water during
the dry period.
 Increase (in value terms) seasonal farm production by at least 20 % percent in Borabu Village
 The road will improve food supply to local markets and reduce price by 10 % differentials
between village market and the alternative town market.
5.0 ENVIRONMENTAL IMPACTS OF THE PROPOSED PROJECT
a) Potential Negative Impacts of the proposed project
i)
ii)
iii)
b) Mitigation Measures to reduce the potential Negative Impacts
i)
ii)
iii)
6.0 BASELINE AND EVALUATION DATA COLLECTION FORMATS
Using a combination of methods, collect baseline information for the project. The baselines must
have indicators and information that will assist in assessing the impact of the projects
7.0 PROJECT BENEFICIARIES
(Describe how many workers (HHs), how many vulnerable HHs will benefit without working, and total
number of people that will benefit from the asset when it is completed) (max. 5 lines).
8.0. GENDER STRATEGY (Explain how women are going to get involved at different stages of the
project cycle e.g. project planning, selection of beneficiaries, food distribution, as well as monitoring).
State how women in particular will benefit from the project and the project output) (max. 10 lines)
25

24. 9.0 . PREVIOUS EXPERIENCE (Details of previous projects undertaken in the particular field by the
CP/ NGO and the Community) (max. 10 lines)
10. PROJECT MANAGEMENT AND MAINTENANCE (Illustrate the project management
structures and explain the arrangements for the use and maintenance of the assets created by the project.
For example how the water facility created will be maintained, who will take care of the recurrent costs
etc. Also indicate the Department at District level which will supervise the project e.g. Water, Roads,
Agriculture etc.) (max. 10 lines)
3
11.0 RISKS AND ASSUMPTIONS.
External factors: Identify factors external to your intervention which: (a) need to be in place if the
operation is to achieve the objectives identified at every level and/or; (b) could actively prevent you from
achieving those objectives.
Security: Does your field operation have any written security rules and procedures? How the security
situation in the area of operation could affect in the achievement of the programme objectives.
(max. 10 lines)
12.0. WORKPLAN
Target Start End Average work
Labor
ACTIVITIES norms*
# Unit Month Month (W/D)**
(see annex 1)
SUBTOTAL:
ADD 20 % CONTINGENCY:
GRAND TOTAL:
* The amount of work per person per day or the amount of output, which can be produced by an average person within a period
of time e.g. 50 m2 of land cleared per person per day
** The W/D or Work days is equal to number of one-day rations for each activity
26

25. Sche
13.0 FOOD REQUIREMENTS
HH Food Total Food Required Food aid for
Grand total food required
Ration for Workers Vulnerable non-
By the project
50/75% working HHs
Cereals (MT)
Pulses (MT)
Oil (MT)
CSB (MT)
Salt (MT)
TOTAL (MT)
* As indicated as the Grand Total above
** An additional food which should not exceed 20 % of food will be added per project to cater for food insecure
households that do not have members that can work in FFA projects e.g. orphans, households where parents that
are physically challenged, parents that are sick etc. The workers and the vulnerable HHs should be equal to the
total HHs or beneficiaries allocated to the district or project sit . To get Food allocation for Vulnerables(Multiply
number of Vulnerables..section 7.0 ration size (section 3.0).
14. NON-FOOD ITEM (NFI) REQUIREMENTS
List the type and number of non-food-items required for successful implementation of the project (e.g.
wheel barrows, pick axes, spades, hoes, culverts, jerry cans, sisal twines, register books, measuring
tapes, technical input etc.) and specify who will provide them i.e. Government, Community or WFP.
Tools/Materials Total Units, Community *NGO/GoK WFP
Required Numbers/Kgs Contribution Contribution Contribution
This includes tools in the community from previous FFA activities.
* Specify which Organization will provide this contribution
NB: Project proposal should indicate how NFI would be used /stored after completion of the FFA project
27

26. ANNEX 3:
PROJECT APPRAISAL CHECK LIST
To be filled by DPSC
1. JUSTIFICATION AND OUTPUTS/OBJECTIVE/IMPACT OF THE PROJECT
If low, comment on the main
shortcomings, risks and need for
TEST Marks)
clarification.
5 Marks for each test question
Impact of the project on enhancing food security in the
area(Based on established baseline and Projected change)
How realistic the objectives/outputs/outcomes/baselines and
the proposed activities are /within the given timeframe
Multi technology/outputs approach to food security
Appropriateness of the proposed technologies
Your assessment of impact of project on food security(Ha of
land, Volume of water, beneficiaries etc)
The Project has at least five projects targeting Primary
schools
Total Marks Maximum 30 Marks
2. ACCESS OF PROJECT OUTPUTS BY THE BENEFICIARIES/COMMUNITY
TEST Marks If low, comment on the main
Accessibility of project to beneficiaries (Are the assets shortcomings, risks and need for
created on public land, or if not, is there a legal document clarification.
guaranteeing public access to assets? 5 Marks for each test question
Community owned as opposed to public work (e.g. national
roads, public buildings)
Total Marks 10 % maximum
3. CAPACITY OF COMMUNITY/PARTNER TO IMPLEMENT THE PROJECT
TEST Marks If low, comment on the main
Partner capacity (staff, vehicles, communication equipment) shortcomings, risks and need for
to implement the proposed FFA projects(See attached clarification.
Annexes) 5 Marks for each test question
Partners contribution to the budget
Partners ability to mobilize other partners to synergize( % of
the budget is contributed by other partners (other than WFP)
for this project evaluation carried out in the last three
Positive external
years, in the District, on Food Security interventions by the
organisation.
Communities’ participation in project identification?
Total Marks 25 % maximum
28

27. 4. SUSTAINABILITY OF THE PROJECT
TEST Marks If low, comment on the main
risks lacking controls and need
Environmental sustainability( of the proposed project)
for follow-up
(Environmental Checklist or NEMA etc ). Are effective
5 Marks for each test
mitigation measures/activities included for any negative
question
consequences
Risk of the project of NOT negative effects to other
livelihoods (eg community down stream of irrigation canal
etc
Total Marks 10 % Maximum
5. GENDER
TEST Marks) If low, comment on the main risks
lacking controls and need for
Potential of the project impacting positively on women? follow-up and include strategic
plans to address gender concerns
5 Marks for each test question
How favourable are the working conditions for the project
fitted for women? (e.g. the type and timing of the work and
security)
Total Marks 10 % Maximum
6. BASIC CHECKS
TEST Marks) If low, comment on the main
shortcomings, risks and need for
Quality of project document( correct work norms used, etc
clarification.
How correct are the units for the outputs, targeting in the 2.5 Marks for each test
project plan, clear verifiable indicators in the logfram sec 4.4 question
Total Marks 5 % Maximum
7. DISTRICT AUTHORITIES
Partner’s participation in District Steering Group meeting?
Consultation with Technical District Departments (Water, Roads, Agriculture, Livestock,
Fisheries , Education , Environment, etc.) during the development of this project proposal
Total Marks 10 % Maximum
5 Marks for each test question
GRADING OF THE PROJECT (Final %)
29

28. ADDITIONAL COMMENTS:
Members (Name and Title) Reviewing the Proposal
(Chairing)Name:
Title: _______________________________________________
Signature: _______________________________________________
Date: _______________________________________________
30

29. ANNEX 4: COMMUNITY CONTRACT (MEMORANDUM OF UNDERSTANDING-MOU-
BETWEEN THE KEY STAKEHOLDERS)
Between Cooperating Partner/Partner Agency of
______________ District, DPSC of District, and Community
Implementing (Title of Project) Project
Project Period________________________________________________________
This agreement specifies that the above named project is to be implemented by the above three partners.
Therefore, the three parties agree to the following roles and responsibilities.
The community and the Project Committee as the representative of the community will:
o Provide all the labor and tools and materials within their reach
o Organize the community for the implementation of the project
o Receive and distribute food aid and tools and materials
o Monitor the progress of the project and provide weekly progress reports
o Maintain and meet the recurrent costs of the sustainability of the assets created after project
completion
The Cooperating Partner (insert Name) will:
o Provide food, tools and materials subject to their availability
o Provide guidance in the implementation of the project
o Monitor the implementation of the project
The DPSC of District will:
o Provide advisory assistance to the project
o Monitor and evaluate the project
The agreement will be in force from the date of signature by the three parties until superseded or replaced
by a subsequent agreement or until either party terminates it by giving thirty (30) days written notice. In the
event of termination, communities will surrender any tools provided through the project.
For Community Date
Name/ Title: Witness:
For Cooperating Lead Partner (insert name) Date
Name/ Title: Witness:
For DPSC Date
Name/ Title: Witness: ______
31

30. ANNEX 5: PROJECT MONTHLY REPORT
(Completed by Project Committee and sent to CP)
1. BACKGROUND
Project Title Reporting Date:
Project Number Reporting Month:
District Report No:
Division Work started on (date):
Location Expected completion (date):
2. WORK ANALYSIS
Work Days Target Work Days this Total Work % of activity
OUTPUT/ ACTIVITY
for the project month Days to date completed
30 %*
TOTAL A/B/C/O
* indicate average for all outputs, Assess the project A=Ahead of schedule, B=Behind Schedule,
C=Complete, O=On schedule
3. FOOD AID DISTRIBUTION ANALYSIS
FOOD COMMODITY Total planned for the project Distributed this month Total distributed to date
CEREALS
PULSES
CSB
OIL
SALT
TOTAL
32

31. 4. BENEFICIARIES
Female Male
Total
Under 5 yrs 5-18 yrs Over 18 yrs Under 5 yrs 5 to 18 yrs. Over 18 yrs
Number of
workers
Number of
beneficiaries
5. TOOLS AND MATERIALS RECEIVED
Total planned for the Distributed this Total distributed to
TYPE OF TOOL
project month date
6. GENERAL COMMENTS BY RC
Comment on the reasons behind A, B, C O (see section 2, above)
Name: Chairman/Secretary of RC
Signature: Date:
33

32. ANNEX 6 A: FOOD FOR ASSETS SUMMARY SHEET (PLANNED AT THE
BEGINNING OF THE PROJECT PERIOD)
DISTRICT_____________________________ PROJECT PERIOD_________________________
S.No Activity Specific Activity Project Unit Target Food
Category Number Male Female (MT)
1 Soil and Fanya juu Km
water construction (ha)
conservation Soil bund Km
construction (ha)
Stone bund Km
construction (ha)
Diversion ditch Km
construction
Retention ditch Km
construction
Composting M3
Hedgerow planting Km
Grass strips Km
Planting on terraces Km
2 Micro- Zai pit construction No (ha)
catchment Negarim construction No (ha)
Trapezoidal bund No (ha)
construction
Semi-circular bund No (ha)
construction
Water spreading No (ha)
bunds
Retention ditch Km
construction
Water pan No
construction (m3)
3 Water Rock catchment No
construction (m3)
Sand dam No
construction (m3)
Diversion ditch Km
construction
Desilting (pan) No
(m3)
Seedling produced No
Seedling planted No
(Ha)
4 Afforestation Loose rock Km
checkdam (ha)
construction
Brushwood Km
checkdam (ha)
construction
Seedling planted No (ha)
5 Gully Primary canal Km
rehabilitation construction
Secondary canal Km
construction
Road construction Km
Road rehabilitation Km
6 Irrigation
7 Access road
34

33. Other area (Ha) Related activities (Ha)
a)
b)
Other Distance related projects (KM)
a)
b)
PROJECT COMMITTEE MEMBERS PER DISTRICT
TOTAL RCs Holding Management positions
Male Female Total Male Female Total
BENEFICIARIES BY AGE AND GENDER
FEMALES MALES
0-5 yrs 6-18Yrs Over 18yrs Total 0-5 yrs 6-18Yrs Over 18yrs Total
35

34. ANNEX 6 B: FOOD FOR ASSETS SUMMARY SHEET (ACHIEVED AT
THE OF THE END PROJECT PERIOD)
FOOD FOR ASSETS PROJECT CATEGORIES
S.No Activity Specific Activity Project Unit Target Achievement Participants Food
Category Number Male Female (MT)
1 Soil and Fanya juu Km
water construction (ha)
conservation Soil bund Km
construction (ha)
Stone bund Km
construction (ha)
Diversion ditch Km
construction
Retention ditch Km
construction
Composting m3
Hedgerow planting Km
Grass strips Km
Planting on terraces Km
2 Micro- Zai pit construction No (ha)
catchment Negarim construction No (ha)
Trapezoidal bund No (ha)
construction
Semi-circular bund No (ha)
construction
Water spreading No (ha)
bunds
Retention ditch Km
construction
3 Water Water pan No (m3)
construction
Rock catchment No (m3)
construction
Sand dam No (m3)
construction
Diversion ditch Km
construction
Desilting (pan) No (m3)
4 Afforestation Seedling produced No
Seedling planted No (Ha)
5 Gully Loose rock Km
rehabilitation checkdam (ha)
construction
Brushwood Km
checkdam (ha)
construction
Seedling planted No (ha)
6 Irrigation Primary canal Km
construction
Secondary canal Km
construction
7 Access road Road construction Km
Road rehabilitation Km
36

35. Other area (Ha) Related activities (Ha)
a)
b)
Other Distance related projects (KM)
a)
b)
PROJECT COMMITTEE MEMBERS PER DISTRICT
TOTAL RC MEMBERS Holding Management positions
Male Female Total Male Female Total
BENEFICIARIES BY AGE AND GENDER
FEMALES MALES
0-5 yrs 6-18yrs Over 18yrs Total 0-5 yrs 6-18yrs Over 18yrs Total
37

36. ANNEX 6 C: MONTHLY FFA DISTRICT PROGRESS REPORT
This form and a narrative report should be completed by the Cooperating Partner end of every month..
Please fill in the form on the computer, printed it, sign it and send it toDPSC, MONKOALs, WFP, Nairobi by 7th of each month
District Reporting Month Reporting Officer
CLP Date Signature
Project Project Project Outputs Achieved Non-Food Items Distributed this
W/Ds No. of Workers Food distributed this month (MT)
Number Status month
achieved
(circle) % of activity
Output Name this month Female Male A B C D E F G Cereals Pulses Oil CSB
completed
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
A B C O
TOTAL
NB: This Monthly FFA District Progress Report should only capture information at project level. Activity level information should be kept at District level!
EXPLANATORY NOTES:
Project No.: Please provide project No. as given in the project proposal
Project Status: circle correct option A = Ahead of schedule, B = Behind schedule, C = Completed or O = on schedule
Output Name should be reported in measurable units e.g. Ha of land reclaimed/prepared for cultivation, km of irrigation canals built/repaired, km of road opened, # of boreholes
rehabilitated, # of bridges built, # of classrooms or schools built/rehabilitated, # of health facilities built/rehabilitated, # of people trained (by gender) etc. Use more lines if
necessary
Number of workers: Every active worker must be counted, even if he/she has only performed one day’s work during the month. However each worker can only be counted once
regardless of workdays performed and rations received!
Non food Items: A= wheelbarrows, B= Axes, spades, mattocks, pangas, hoes, C: Number of bags of cement, D: Culverts, E: Jerricans, buckets, sisal twines, F: Register books,
measuring tapes; G: Other tools and instruments
38

37. Narrative reporting sheet for FFA projects: (Max 2 pages)
1. Comments on progress of FFA activities (specify project. no)
2. List key implementation problems encountered and corrective action taken/to be taken (specify project. no.)
3. Other relevant information
4. Recommendations
5. Activities planned for next month
6. Comments by DPSC
39

38. ANNEX 7: COOPERATING PARTNER MONTHLY DISTRIBUTION REPORT
Report Number: _________________
Cooperating Partner
Distribution Report Report Date: ______/_______/______
Cooperating partner details
Cooperating Partner Location Project Number Activity: Distribution Site
Reporting Period LOU Number Actual Number of Beneficiaries
From: To:
Girls 0 - 5 Girls 6 - Women Boys 0 - 5 Boys 6 - 18 Men Total
years 18 years years years
…………………… …………………………
Stock movements/stock details
Commodity S.I. Opening Stock Receipts Distributed Food Returns Losses Closing Balance Loss reasons
Number
Net Gross Net Gross Net Gross Net Gross Net Gross Net Gross
1 Comments:
2
Certification
Issued by: Received by:
Title: Title: Head of Sub-Office
Signature: Date: Signature: Date:
NB: 1) A separate form should be filled for each activity (GFD, School feeding, Selective feeding, FFA/ FFA)
2) Commodities should be accounted for exactly as they appear on SIs e.g. Beans, Peas (not pulses), or Maize, Maize Meal (not cereals)
40

39. ANNEX 8: POST DISTRIBUTION MONITORING: HOUSEHOLD
REPORT FORMAT
WFP/Lead Agency Household Questionnaire for Post Distribution Monitoring (General Food Distribution and Food for Assets) in Kenya
Follow all the instructions, carefully and make sure that your answers are legible.
SECTION 1: BASIC DATA
1.1 Interview Details
Project/Programme* District Division FDP/Block/ Cluster HH Number
Date of Interview Name of Interviewer
Name of Reporter
___/___/___
Has the HH received food aid in the last month (4 weeks)? (Circle) Yes No
Are you (respondent) the one who collect food during the last distribution? (Circle) Yes No
Were you (respondent) aware of your ration entitlements? (Circle) Yes No
To be answered only by FFA Project Beneficiaries
Did any household member participate in FFA in the last 4 weeks? (Y/N) Yes No
If no member of the 1 Not applicable: Household in not registered
registered household 2 Wage is not attractive
participated in FFA in the 3 Have more lucrative work elsewhere
last 4 weeks give the 4 Wanted to work, but was prevented for other reason
reason 5 No able bodied adults in the household
(Tick the response that is 6 Nobody in household wanted to work
closest)
* Use attached List
1.2 Details of Household Members
HH Member Registered? Partici Approx.* Marital Sex Relationship to Occupation
(Circle pates Age in Status (Circle) Household Head
Respondent) in FFA Years (Enter from list)
1 □ □ M F
2 □ □ M F
3 □ □ M F
4 □ □ M F
5 □ □ M F
6 □ □ M F
7 □ □ M F
8 □ □ M F
9 □ □ M F
10 □ □ M F
RELATIONSHIP TYPES MAIN OCCUPATIONS
A Is head A Agricultural labour
B Spouse of head B Livestock herding
C Child of head C Other farm
D Parent of Head D Waged labour (salaried)
E Grandparent of head E Waged labour (casual)
F Other relation of head F Petty trade
G Adopted/fostered child G Unemployed
H Friend of head H Student
I Employee of head I Infant
J School Going Age but not attending school
K Retired
L Housewife
M Domestic help
N Hunting, gathering, firewood/charcoal
 If the respondent does not know, ask for a rough guess, don’t leave this blank
41

40. SECTION 2: FOOD AID RELATED QUESTIONS (ONLY WFP BENEFICIARIES)
2.1 Receipt of Food Aid Commodities
How much food aid was received in last month Was the amount IF NOT: Reason
in KG? received equal to the Given for incorrect
Food Direct From From No. of Days correct ration Rations
Aid from FDP Gov. Friends / kin/ Food Lasted entitlement? (Circle code)
Item Faith based (Tick yes)
Cereals □
0 1 2 3 4 5
Pulses □
0 1 2 3 4 5
Oil □
0 1 2 3 4 5
CSB □
0 1 2 3 4 5
Salt □
0 1 2 3 4 5
KEY: REASON FOR INADEQUATE RATIONS CODE
Not applicable: ration was adequate 0
Not enough available at FDP 1
Under-scooping, or unfair distribution 2
Misappropriation/diversion of food by RC 4
Distribution to beneficiaries not on the register 5
Verify the quantity of food received by the HH by checking food balances at the time of the visit
2.2 Opportunity Cost of Food Collection
2.2.1 Time taken by beneficiaries to in hours
2.2.2 Time taken receiving rations and carrying home (hours)
2.2.3 Payment in Ksh for transport of food to home (0 if no payment)
2.2.4 Payment in Ksh for milling (include all milling related costs)
2.2.5 Payment in Ksh for service rendered at the FDP if any( offloading, security,
storage, scooping etc)
2.2.6 What activities are sacrificed for collecting the food? (Tick the one most appropriate)
Not applicable (No activities sacrificed) □
Farm labour and animal husbandry □
Paid labour □
Domestic tasks including childcare □
Leisure □
Schooling
2.2.6 Who collected the food aid from the distribution Adult Child Adult Child
point? Male Male Female Female
Comments
Hints
 2.2.1 - Ensure that this time accounts only for actual travelling hours and not time take chatting with friends
along the way or passing through other places
 2.2.2 This time should only account for effective waiting time and exclude early arrivals for other purposes
like catching up with friends
 2.2.4 Enumerators should gather further information on dynamics of milling. Do beneficiaries mill before
they go home, if not how far are milling facilities from their households, if payments are made in kind then
they should all be converted to cash based on the prevailing market price
 2.2.6 If it is the respondent who collected food then the enumerator do not have to ask this question. This
question could be answered together with the question in section one to avoid tiring the respondent
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41. 2.3 Food Aid Utilization
Of the food aid received, approximately what percentage was used for each of these purposes? If any quantity of food aid was sold
Use proportional piling to derive the answers. … (answer this only if food aid was
sold)
Sold on Bartered Shared Brewed Saved Lost Consumed Fed to Other TOTAL Price Revenue Most Important
the for other with kin for seed through by animals Received received Reason for
market Items theft or household for Sale in from food Resale
FOOD AID poor members
COMMODITY KSH/KG aid sales in (circle)
storage
KSH
Cereals 100 0 1 2 3 4 5
Pulses 100 0 1 2 3 4 5
Oil 100 0 1 2 3 4 5
UNIMIX/CSB 100 0 1 2 3 4 5
Salt 100 0 1 2 3 4 5
Hints:
Check totals add up to 100
Check that the total income received = price times the total quantity resold
KEY: REASONS GIVEN FOR RESALE OF FOOD AID
REASON GIVEN CODE
Not Applicable: Did not resell 0
Don’t have any other source of money 1
Household food resources are adequate 2
Food aid commodities are not appropriate 3
Costs too much to take food aid home 4
In need of other items 5
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42. SECTION 3: HOUSEHOLD WELFARE (All Households Answer This Section)
3.1 Coping Strategies
In the previous month, has the household done any of the following? (Tick)
3.4.1 Reduction in the number of meals per day □
3.4.2 Skip food consumption for an entire day □
3.4.3 Reduction in size of meals □
3.4.4 Restrict consumption of adults to allow more for children □
3.4.5 Feed working members at expense of non-working □
3.4.6 Swapped consumption to less preferred or cheaper foods □
3.4.7 Borrow food from a friend or relative □
3.4.8 Purchase food on credit □
3.4.9 Consume wild foods □
3.4.10 Consume immature crop □
3.4.11 Consume toxic/taboo foods □
3.4.12 Food consumption of seed stock □
3.4.13 Send household members to eat elsewhere □
3.4.14 Withdraw child (ren) from school □
3.4.15 Begging or engaging in degrading jobs □
3.4.16 Individual migration out of the area □
3.4.17 Household migration out of the area □
3.4.18 Sale of farm implements □
3.4.19 Sale of milking livestock □
3.4.20 Sale of household goods □
3.4.21 Disintegration of families □
3.4.22 Abandonment of children or elderly □
3.2 Food Consumption
3.2.1 Frequency
Refer to the current month only (meals only)
How many meals do your family adults (>18yrs) eat per day?
How many snacks do your family adults (>18yrs) eat per day?
How many meals your family members, 5 – 18 yrs eat per day?
How many snacks your family members, 5 – 18 yrs eat per day?
How many meals do your family children (6 – 59 months) eat per day?
How many snacks do your family children (6 – 59 months) eat per day?
3.2.2 Dietary Diversity
Have you eaten any of the following foods in the last seven days? Indicate the number of days each of the foods have been
consumed also indicating the primary and secondary source
Food Days eaten in the Primary Secondary
past seven days Source of food Source of food
Maize, Porridge, rice, pasta, bread and other
cereals
Cassava, potatoes, sweet potatoes
Bean, peas, groundnuts, cashew nuts
Vegetables – kales and cabbage
Fruits
Beef, goat, pork, eggs and fish
Milk, mala, yoghurt, cheese
Sugar and sugar products
Oils, fat and butter
Code Source Code Source
1 From own production 5 Purchases
2 Casual labour 6 Food Aid
3 Borrowed 7 Barter
4 Gift 8 Not applicable
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