Leading the Perfect Q&A in Any Presentation

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Planning for the Q&A session always helps as this is a fact that every presentation concludes and should conclude with a great question & answer session. Learn the tips to leading the
perfect Q&A in any Presentation.

Leading the Perfect Q&A in Any Presentation

  1. 1. OF ALL POSSIBLE PRESENTATION ELEMENTS OPENING, STORIES, DEMONSTRATIONS, CLOSING THE Q&A HAS THE TENDENCY TO MAKE EVEN WELL VERSED SPEAKERS LOSS CONTROL & FALL FLAT
  2. 2. ONE COMMON FEAR THAT CAUSES MANY PRESENTERS TO DREAD THE Q&A SESSION IS THE FEAR OF UNKNOWN QUESTIONS
  3. 3. REMEMBER Q&A SESSION IS A FANTASTIC OPPORTUNITY TO SHOW JUST HOW MUCH YOU KNOW ABOUT YOUR SUBJECT
  4. 4. THINK OF POTENTIAL QUESTIONS AHEAD OF TIME 1
  5. 5. PUT YOURSELF IN THE SHOES OF YOUR AUDIENCE & BRAINSTORM EVERY POTENTIAL QUESTION THEY MIGHT ASK 1
  6. 6. PLANT SOME QUESTIONS IN THE AUDIENCE2
  7. 7. IT CAN BE EMBARRASSING IF THERE ARE NO QUESTIONS, SO ONE APPROACH IS TO ‘PLANT’ A COUPLE OF QUESTIONS. ONCE THEY HAVE BEEN ASKED, OTHER AUDIENCE MEMBERS WILL FEEL MORE AT EASE ASKING THEIRS 2
  8. 8. PLANT SOME QUESTIONS IN THE AUDIENCE IT CAN BE EMBARRASSING IF THERE ARE NO QUESTIONS, SO ONE APPROACH IS TO ‘PLANT’ A COUPLE OF QUESTIONS ON AUDIENCE MEMBERS YOU KNOW. ONCE THEY HAVE BEEN ASKED, OTHER AUDIENCE MEMBERS WILL FEEL MORE AT EASE ASKING THEIRS LOOK AT YOUR AUDIENCE 3
  9. 9. PLANT SOME QUESTIONS IN THE AUDIENCE IT CAN BE EMBARRASSING IF THERE ARE NO QUESTIONS, SO ONE APPROACH IS TO ‘PLANT’ A COUPLE OF QUESTIONS ON AUDIENCE MEMBERS YOU KNOW. ONCE THEY HAVE BEEN ASKED, OTHER AUDIENCE MEMBERS WILL FEEL MORE AT EASE ASKING THEIRS ACKNOWLEDGE THE QUESTION AND QUESTIONER WITH EYE CONTACT AND THEN INVOLVE THE REST OF THE AUDIENCE WITH YOUR RESPONSE THROUGH EYE CONTACT ALSO 3
  10. 10. LISTEN TO THE ENTIRE QUESTION 4
  11. 11. LISTEN TO THE ENTIRE QUESTION BEFORE YOU BEGIN TO ANSWER. TAKE A DEEP BREATH AND THINK ABOUT YOUR RESPONSE. 4
  12. 12. REPEAT THE QUESTION 5
  13. 13. LISTEN TO THE QUESTION, SUMMARIZE IT & THEN VERIFY THAT YOUR RESTATEMENT ADDRESSES THE QUESTIONER’S CENTRAL CONCERN. 5
  14. 14. CHECK THAT YOU’VE ANSWERED THE QUESTION 6
  15. 15. BE SURE TO RETURN TO YOUR QUESTIONER AND CHECK WITH THEM THAT THE ANSWER IS SATISFACTORY WITH A QUICK, 'HAS THAT ANSWERED YOUR QUESTION?'. 6
  16. 16. DON’T LET A SINGLE PERSON DOMINATE THE Q&A 7
  17. 17. BE ASSERTIVE AND DEFLECT THEIR QUESTIONS OFFLINE. GIVE OTHER AUDIENCE MEMBERS A CHANCE TO ASK THEIR QUESTIONS. 7
  18. 18. THERE'S NO QUICKER WAY TO DESTROY YOUR POSITION AS THE EXPERT IN THE ROOM THAN THROUGH LONG, WAFFLING, UNINTELLIGIBLE ANSWERS TO SIMPLE QUESTIONS. BE CONCISE8
  19. 19. WHEN YOU ACKNOWLEDGE DON’T KNOW ANSWER 9
  20. 20. IT IS WORSE TO MAKE UP AN ANSWER THAN IT IS TO HONESTLY ADMIT YOU DON’T KNOW. Ex. “That’s a good point, but I would have to put some more thought into my answer” is much more effective than bashfully apologizing. 9
  21. 21. FINISH ON A STRONGNOTE 10
  22. 22. END WITH A SUMMARY, OR ONE TO TWO SENTENCES REITERATING YOUR MAIN POINT THANK THE AUDIENCE FOR THEIR USEFUL COMMENTS, AND THEIR ATTENTION AND THEN BE SEATED. 10

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