The KYC compliance process involves verification of documents, data entry, potential data modifications, dispatching documents, printing acknowledgement letters, and allowing for detail changes. Key steps include verifying applicant and document details, entering applicant data, generating reference numbers, selecting investor and exempt types, committing entries, printing letters, batching documents, and dispatching documents to CDSL for processing. Details can later be modified through a separate change detail module if needed.
1. KYC Compliance Process
Verification of Documents
Data Entry
Modification in Data Entry
Dispatch of Documents
Printing Acknowledgement Letter
Detail Change Module
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2. Verification of Documents
Verification of KYC Application Form (KAF):
All mandatory fields are filled by the applicant
Colour photograph is pasted (not stapled) on the KAF
Applicant is not a minor
Verification of Proof documents:
PAN card copy is provided
Documents are either self-attested long with the originals or it is attested by
registered authorities
Documents are provided on A4 sheet and one-sided copies.
PoS should stamp the documents with “Verified With Original”
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3. Data Entry
After verification of KAF and other documents PoS should enter
the data in the software.
Pos should check the acknowledgement letter for any possible
mistakes while doing the data entry.
PoS should stamp and sign the Acknowledgement letter before
handing it over to the client.
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4. Go to the website https://www.cvlindia.com
Click on Login for
POS
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5. Login to the software by
proving user id & password
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6. Home Page for KYC Compliance Software
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7. Click on
CVL_GET_REF_NO
from the dropdown list
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8. Click on New to
generate new
Workitem No.
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9. Write the Workitem No.
on top of the KYC
Application Form (KAF)
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10. 16501
Write the workitem no.
here
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11. Click on
CVL_MIN_ALLOCATION
from the dropdown list
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12. Click on the workitem
generated in
CVL_GET_REF_NO
queue
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13. Data Entry of the KAF for REGULAR Applicant
After verification of KAF and other documents POS should enter
the data in the software.
Get the Reference no. and then, from Min allocation select the
reference no.
Select the Investor Type.
For the normal KYC till date all POS was entering only Investor
type, Now after Investor Type they have to select Exempt Type
as REGULAR. This is by default REGULAR only. After entering
all the other details, Press Commit.
Following Slide shows the screen shots for Regular.
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20. KYC Acknowledgement Letter for Regular
Check whether Name, Address and PAN mentioned in
the Acknowledgement letter are correct i.e. as provided
in the KYC application form.
Stamp and sign the KYC acknowledgement letter.
Hand it over to the client across-the-counter.
KYC Acknowledgement letter having the PAN NO.
Also instruct the client to submit a copy of the
acknowledgement letter for all their first time
investment in any Mutual Fund.
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22. Modification in data entry
POS can modify the data entry before clicking on DONE button.
After modification DONE button is disabled and COMMIT button
is enabled.
POS should again click on the COMMIT button then take a print
of the acknowledgement letter to enable the DONE button.
The earlier acknowledgement letter should be discarded and
new one should be handed over to the client after putting POS
stamp and signature.
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24. Data Entry For the Exempt
After taking the Reference no. and then from Min
allocation select the reference no.
Select the Investor Type.
Select Exempt Type as EXEMPT and Select
Exempt Category. Screen shot are as follows
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31. KYC Acknowledgement Letter For Exempt
Check whether Name & Address mentioned in the
Acknowledgement letter are correct i.e. as provided in the KYC
application form.
KYC Acknowledgement letter for the Exempt have the
Automatically generated EXEMPT Code.
Stamp and sign the KYC acknowledgement letter.
Note down the Exempt Code in Application form.
Hand it over to the client across-the-counter.
Also instruct the client to submit a copy of the acknowledgement
letter for all their first time investment in any Mutual Fund. For
Exempt case they have to write EXEMPT Code instead of PAN
No. KYC Reference No.
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32. NOTE DOWN THE
AUTOMATED
EXEMPT CODE
GENERATED.
PRESS OK AND
TAKE PRINTOUT
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33. Modification in data entry
POS can modify the data entry before clicking on DONE button.
After modification DONE button is disabled and COMMIT button
is enabled.
POS should again click on the COMMIT button then take a print
of the acknowledgement letter to enable the DONE button.
The earlier acknowledgement letter should be discarded and
new one should be handed over to the client after putting POS
stamp and signature.
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35. Dispatch of Documents
Once the data entry for all the KYC application is complete, the
POS should send the KYC application form along with all the
mandatory documents to CDSL Ventures Limited.
POS should create the batch & print the batch report form the
software and send the documents with the batch report.
POS should contact CVL appointed courier agency for dispatch
of documents.
After the documents are dispatched, courier details (Courier
Agency name and POD no.) should be entered into the KYC
Courier details.
Document Should sent on the below Address:
CDSL VENTURES LIMITED
I-202, Deck Level,
2nd floor, Above Belapur Railway Station,
Belapur, Navi Mumbai – 400 614.
CDSL Ventures Ltd
43. Printing the Acknowledgement Letter
PoS can print the acknowledgement letter for any KYC done by
the them at any time latter
Acknowledgement Letter can be printed for those PAN only for
which KYC was done by the PoS
PoS should sign and stamp all such acknowledgement letters
before handing it over to the client
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48. KYC Detail Change
Any changes in the details of the client would be done form this module.
Changes can initiated by:
POS:
Only modifications would be allowed
Changes can be done for those cases which were earlier process by
the same POS.
Changes can be done for those cases where verification at CVL is
pending
No documents are required for such kind of modification as the new
data is as per the original KAF.
Investor/ Client:
Modification can be done through any PoS.
Change request form along with proof documents would be needed
for this type of modifications.
Client modification can be done for those cases where the CVL
verification is complete.
POS should forward the documents for client modification to CVL with the
separate generated batch report.
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53. Enter PAN OR EXEMPT
Code and click on
FETCH
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54. Select the appropriate option for the type of change
• ERROR CORRECTION – For changes by the
POS; no documents required for the changes.
• CHANGE DETAILS – Changes initiated by the
investor; application form along with the proof
document required.
• SIGNATURE CHANGE – For Change in
signature; only the documents needs to be
forwarded to CVL. CDSL Ventures Ltd
55. • Enter the new
value in the
appropriate field
• Enter the change
reason
• Click on
PROCESS
• Click on COMMIT
• Click on PRINT to
take a print of the
change ackn.
Letter
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56. Click on DONE to
complete the process.
Before clicking on
DONE.
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67. Enter the Courier
Agency name and
POD number
Click on
Submit
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68. Dispatch of Change Detail Documents
Similar to the KYC documents forward the detail change
documents to CVL.
Document Should sent on the below Address:
CDSL VENTURES LIMITED
I-202, Deck Level,
2nd floor, Above Belapur Railway Station,
Belapur, Navi Mumbai – 400 614.
CDSL Ventures Ltd
