1.
Seedbox
Taking HR to the Next Level

2.
Our Focus:
1. Why we’re here today (3 BIG reasons)
2. Seedbox’s HR Department: Focus and Functions
3. Hybrid Team: Identity, structure, roles, responsibilities
4. Adoption (and adaption) of Scrum
5. Next steps

3.
So …
Why are we here today?

4.
FIRST BIG REASON:
“Because HR’s strategic plan is very ambitious …
AKA we have a ?#@*&%! load of work to do!!”
• Complex Projects (micro-details, different skills needed, must work together)
• Prioritization (juggling multiple projects, different phases, defining value)
• Multiple Stakeholders (many people implicated, everyone affected)
• Revolutionary (what we are doing literally changes our way of life at Seedbox)
IMPORTANT & EXCITING & A LITTLE SCARY!

5.
SECOND BIG REASON:
“All eyes are on us .. so it is REALLY important to
deliver our projects effectively and consistently!”
• We Affect Everyone (they know it, they feel it, they are watching us…)
• Momentum (so much is changing, people want more and fast)
• Consistency Builds Support (deliver continuous value, people will believe in us)
Balance of quantity & quality!

6.
THIRD BIG REASON:
“We have already formed an alliance between
traditional HR and Marketing ... and it’s working …
so let’s take it to the next level!”
• Results So Far (our website, social club, communications program, Jobvite, etc..)
• Support From the Top (Our objectives = our company’s strategic objectives)
• Creation of Dedicated Team (HRMARKETINGCULTURECOMMUNICATION team)
• Marketing Director’s Goal and Commitment is to help this team…
BUILD Seedbox from the inside out!

7.
HR at Seedbox
Focus & Functions

8.
HR DEPARTMENT:

9.
HR DEPARTMENT:
This unit is not just about “HR PROGRAMS”

10.
HR DEPARTMENT:
IT’S A HYBRID!

11.
HR DEPARTMENT:
With a Real Mix of Responsibilities

12.
HYBRID TEAM: responsibilities
• HR Programs (onboarding, performance, retention, recognition)
• Recruitment Strategies
• Internal Communications
• Event Planning
• Online Marketing (Website, Blogging, Social Media)
• Seedbox Branding
TO use an agile term, we have one big backlog!

13.
Hybrid Team:
How can we Structure?

14.
HYBRID TEAM: how to structure
• The team is currently small (and mighty) … 2 full time staff
• Mix of backgrounds / skills (HR, Marketing, Communications)
• It will be a challenge to funnel all the projects into one backlog

15.
HYBRID TEAM: how to structure
• To structure this team, we believe in the following:
• This team should be recognized as a unique unit at Seedbox
(aka: not just part of traditional HR practices)
• This team should support our vision to become a fully agile company
• To focus on delivering value for employees, our Marketing Director will
work directly with the team to build a framework using SCRUM.
• SCRUM will help us organize, prioritize, deliver, evaluate, improve and …
speak the same language as our peers!

16.
HYBRID TEAM: roles & responsibilities
Roles:
• HR DIRECTOR – HR Sponsor & Stakeholder
• MARKETING DIRECTOR – Product Owner / Scrum Master
• 2 FULL TIME STAFF – Dedicated Scrum Team
Responsibilities:
• Building and prioritizing the backlog (HR & MARKETING DIRECTORS)
• Facilitating all the Scrum rituals and sprints (MARKETING DIRECTOR)
• Planning, committing, delivering, evaluating tasks (TEAM)

17.
HYBRID TEAM: roles & responsibilities

18.
HYBRID TEAM: scrum rituals

19.
HYBRID TEAM: scrum tools

20.
Hybrid Team
Next Steps

21.
DISCLAIMER:
The transition of the HYBRID team to a SCRUM team will
not happen overnight. It will happen gradually over the
next few months … as we adapt and apply these
principles to our team.
SO WHAT ARE THE next STEPS?

22.
NEXT STEPS:
PHASE ONE:
• Team Identity (unless we want to get stuck with using HYBRID forever..)
• Governance (objectives, ground rules, definitions of READY & DONE)
PHASE TWO:
• FAKE Sprints (slow integration of scrum rituals into how we execute projects)
• Daily Stand Up Meetings
• Creating the BIG BACKLOG (this will be a fun challenge for the Directors!!)
PHASE THREE:
• Preparing for Sprint 1 (actual planning and committing to first sprint)
• SPRINT 1 (first official sprint using rituals)

23.
Always Remember…