Today my topic is
INTRODUCTION TO EXCEL 2010
&
its terms

Introduction to Ms excel
2010
Microsoft Excel 2010 is an excellent program for organizing,
formatting & Calculating numeric data. Excel display data in
a row-&-column format, with gridlines between the two row
and columns. A number cruncher for performing numerical
analyces.an excel file is called is workbook.
Extension=(XLSX)

Interface MS Excel 2010

TERMES OF MS EXCEL 2010
 WORKSHEETS
 WORKBOOK
 CELL
 COLUMNS
 ROWS
 CELL REFERENCE
 RANGE
 VALUE
 FORMULA
 FUNCTION

WORK SHEETS
 Microsoft Excel consists of worksheets. Each worksheet
contains columns and rows. The columns are lettered A to
Z and then continuing with AA,AB,AC and So on to XFD
(16384) the rows are numbered 1 to 1,048,576.

WORK BOOK
,
A collection of worksheets contain within a single file.

CELLS
 The Intersection Of a Column & Row
Information Is Stored In Cells.

COLUMNS
A vertical group of cells are called column.
Total no of Columns are .(16.384)

ROWS
 A horizontal group of cells are called rows.
total no of rows. are (1,048,576).

CELL REFERENCE
 Address consisting of a column & row IDs of a
specific cell.

RANGE
 A group of cells.

VALUE
 A number that can be used in an excel
calculation

FORMULA
 A self made method of calculation is called
formula.
By Value =2+3 Ans 5
By Cell Reference
=A1+B1 If A1 cell value 2 & B1 value 3
Ans 5

FUNCTION
 A pre-define method of calculations is call
function
By Value =SUM(2,3) Ans 5
By Cell Reference
=SUM(A1,B1) If A1 cell value 2 & B1 value 3
Ans 5

Entering Text
1. Select the cell where you want to enter text
2. Type a text into the cell
3. To accept the text, Press [Enter] or an [Arrow]

Entering Number
1. Select the cell where you want to enter number
2. Type a number into the cell
3. To accept the number , Press [Enter] or an
[Arrow]

Today Lecture 28-03-2018
1. Formatting Text
2. Applying Cell Styles
3. Changing Borders
4. Changing border color
5. Creating Cell Merge
6. Removing Cell Merge
7. Wrapping Text
8. Clear Cell Formatting

Formatting Text
1. Select the text that want to format
2. On the Home tab, in the Font group ,
from the options available select the
desired formatting

Applying Cell Styles
1. Select the cell whose style you want to change
2. From the Home command tab, in the Styles group click
Cell Styles a pull down list appears.
3. From the Good, Bad , and Neutral : Data and Model : or
Titles and Heading group, select the desired cell style

Changing Borders
1. Select the cell Whose borders you want to
format
2. From the Home command tab, in the font
group, Click the next to Border & Select
the desired border .

Changing border color
1. From the Home command tab, in the
font group, Click the next to Border
>> Select Line Color >> Select the
desired color The Cursor Change to
the shape of a pencil.

Creating Cell Merge
1. Select the cell you want to merge
2. From the Home command tab, in the
Alignment group, Click Merge & Center
the cells are merged and the text aligns
to the center

Removing Cell Merge
1. Select the cell you want to
unmerge
2. Click the > next to Merge &
Center >> Select the Unmerge
cell

Wrapping Text
1.Select the appropriate cells
2.From the Home Command
tab, in the Alignment group,
Click Wrapping text

Clear Cell Formatting
1. Select the cells containing the formatting
to be cleared
2. From the Home tab, in the Editing group
, Click CLEARE

Lecture Date 30-03-2018
 Filling Cells – Ribbon
 Filling cell – Mouse
 Adjusting Row Height – Ribbon
 Adjusting Row Height– Mouse
 Adjusting Column Width – Ribbon
 Adjusting Column Width – Mouse
 Using Autofit to adjust Row Height
 Using Autofit to adjust Column Width
 Adding Rows and Columns
 Deleting Rows and Columns
 Hiding Rows and Columns
 Redisplaying Rows and Columns

Lecture 02-04-2018
 Find
 Replace
 Match contents with specific Formatting
 Within option (Search area)
 Look in option
 Match case
 Match entire cell contents

Lecture 03-04-2018
Formula Building
Precedence of operators
How to copy a formula
Relative cell Reference
Absolute cell reference

Formula Building
 A formula always begin with equal sign (=)
and includes cell reference and some type of
mathematical operator. For Examples the
formulas = C4+C5 take the value in C4 and
adds it to C5
 Excel uses arithmetic operator [+,-,*,/,%,^]
and Logical operators [>,<,=,>=,<=,<>]
which return value true and false in
formulas compare two value

Precedence of the operator
1. Percent %
2. Exponent ^
3. Multiplication *
4. Division /
5. Addition +
6. Subtraction –
7. Logical Operator [>,<,=,>=,<=,<>]
8. Parenthesis ()

Percent %
 = obtained marks / Total Marks *100
=90/100*100
= 90

Exponent ^
=A1 ^ B1
=2 ^ 3
8 Ans

Multiplication *
A1 * B1
=2 * 3
6 Ans

Division /
A1 / B1
=6 / 3
2 Ans

Addition +
A1 + B1
=2 + 3
5 Ans

Subtraction –
A1 - B1
=6 - 3
3 Ans

How to copy Formula
1. Select the cell in which a formula has applied
2. Press Ctrl+ C
3. Select the Range
4. Press Ctrl + v to paste the formula

How to copy Formula By Dragging

Relative and Absolute cell Reference
 Excel use two types of cell reference to create formula
Each has its own purpose
1. Relative cell Reference
2. Absolute cell Reference

Relative cell Reference
This is the most widely used types of
cell reference in formulas. Relative cell
reference are basic cell reference that
adjust and change when copy formula.

Relative cell Reference exp
 = (A1+B1) Change to = (A1+B1) When copied across to
the next cell =(A2 + B2)
A1 B1 A1+B1
A2 B2 A2+B2
A3 B3 A3+B3
A4 B4 A4+B4
A5 B5 A5+B5
A6 B6 A6+B6
A7 B7 A7+B7

Absolute cell Reference
 When copied or when using filling formula . Dollar
signs are used to freeze a column and or row
reference.
 Examples
$A1
Allows the row reference to change , but not the
column reference
A$1
Allows the Column reference to change , but not the
row reference
$A$1
Allow neither the column nor the row reference to
change

FUNCTION
A pre-define method of calculations
is call function
By Value =SUM(2,3) Ans 5
By Cell Reference
=SUM(A1,B1) If A1 cell value 2 & B1
value 3
Ans 5

Building Function Requirements
1. Equal Sign =
2. Function Name
3. Cell Reference
4. Comma / ratio sign use between
Reference , :
5. Parenthesis ()
6. Exp = SUM (A1,B1)

Sum Functions
Function name Syntax Purpose
Sum =sum (range) For addition of cell or
values
Exp = SUM (A1 , B1)
= SUM (A1 : A4)
=SUM ( 5 , 6 )

Product Functions
Function name Syntax Purpose
Product =Product (range) For Multiplication of cell
or values
Exp = Product (A1 , B1)
= Product (A1 : A4)
= Product ( 5 , 6 )

Commonly used Functions
Function name Syntax Purpose
Average =Average (range) For Average of cell or
values
Exp = Average (A1 , B1)
= Average (A1 : A4)

Maximum Functions
Function name Syntax Purpose
MAXIMUM =MAX (range) For Maximum value of
the range
Exp = MAX (A1 , B1)
= MAX (A1 : A4)
= MAX ( 5 , 6 )

Count Functions
Function name Syntax Purpose
COUNT =COUNT (range) For Counting of numeric
value
Exp = Count (Cell Range)

Counta Functions
Function name Syntax Purpose
Counta =Counta (range) Count the number of cells
that are not empty
Exp = Counta (Cell Range)

Countblank Functions
Function name Syntax Purpose
Countblank =Countblank (range) Count the empty cells in
the range
Exp = Countblank (Cell Range)

Today Functions
Function name Syntax Purpose
Today =Today () Show the today date
Exp = Today()

Now Functions
Function name Syntax Purpose
Now =Now () Show the Current date
with time.
Exp = Now()

Day Functions
Function name Syntax Purpose
Day =day (date) Return the day from the
date
Exp = Day(date)

Month Functions
Function name Syntax Purpose
Month =month (date) Return the month from
the date.
Exp = Month(date)

Power Functions
Function name Syntax Purpose
Power =power (Value, power) Calculate the result of
number raised powers
Exp = Power (Value , Power)

If Functions
Function
name
Syntax Purpose
If =If (condition, value_if_ture,
value_if_false)
The if function is used to
make decisions.
Exp = if (A1>=33, ”Pass” , ”Fail”)
Condition Value if true Value if False