Securus Records Management Pvt. Ltd. is an organization dedicated to offer value added services include like record management , digitization etc

1. Welcome
to
Securus Records Management

2. About Securus Records Management
11 Years experience in Records
Management
Facility space available
Specialized & Secure Facility
The invaluable and irreplaceable
trust of corporations on SRM
Securus Records Management
was established in 2005

3. Securus Records Management
Service Offerings
Record Management
1 Imaging Solutions
Media Solutions
2
3
Destruction Services
4

4. Services Offering
Services
 Sorting, collation & indexing
 Checking, packing & transport
 Storage, retrieval & repacking
 Destruction as per life cycle
 Collection, Bar-coding, indexing
 Checking, packing & transport
 Temperature controlled Storage, retrieval & repacking
 Collation & indexing
 Scanning – onsite / offsite
 Digital archiving
 Data access – online / offline
 Confidential purges
Information Management
Solutions
Imaging Solutions
Media Solutions

5. Information Management
Why Outsourcing ?
Savings on Real Estate costs Frees
your office space
Better Data storage & Management,
even outside office hours
Data Security & Confidentiality
through remote storage
Scalability of facilities
Focus on Core Business

6. Information Management Solutions
The Pick Process
Checking
& Sorting
Digital
Archiving
Warehouse
Indexing
Bar Coding
Transport
Scanning
Packing

7. Requirement
from client
E-mail
Request capture &
acknowledgement
generation
Document
retrieval
Transport & online
retrieval tracking
Document
delivery
Repacking, pick-
up, storage
Information Management Solutions
The Retrieval Process

8. Login Screen
Enter User Id
Password
Login Screen - Login Screen will be user control basis
SRM servdoc -A online portal to play handy with your documents digitally

9. On-line - Main Screen view
View Document
Search by Option 1 Search By Option 2 Search by Option 3
A sample search
Find document on basis of multiple search options
View the documents and uploaded

10. De-centralized pick-up of documents.
Checking & audit facilities at our
locations
Option of centralized & de-centralized
storage facilities.
Retrieval of cartons / files /
documents within 6 hours / 24 hours
with web access to track movement
of documents at all stages.
Bar coding at document / file / carton
level to ensure speedy retrieval and
confidentiality.
Life cycle management of records to
ensure timely destruction.
Dedicated Records Management
The Edge in Records Management

11. Imaging Solutions
Digitization Process
Unpacking, Doc
audit & sorting
Document
preparation
Quality
Check
Document
De-preparation
Transport
Warehouse
Re-Packing
Digital
Archiving
Scanning
On site
Bar Coding
Packing

12. The Imaging Advantage
Integration of imaging services with
records management to provide a one
stop solution for all information
management
Interplay of robust processes and
Global technology for superior
service delivery
Option of location specific on-site &
off-site scanning facilities
A total solution of information
management to our clients
Flexible storage and access of
soft copy of information after
scanning
Detailed audit & prepping of
documents before scanning to
ensure consistent quality

13. Media (Tape Devices)
Service Offerings
Our facilities are strategically located so as
to cause minimum business interruption in
the unlikely event of a catastrophe.
Storage of backup media tapes is a
part of the Disaster Recover Plan
(DRP).
Segregate, Sort, Index/ Label & Bar-
code backup media tapes.
Secure transit.
Offsite storage of backup media tapes.
Daily / Weekly / Monthly tape rotation
as per rotation cycle.
Offsite Data Management

14. CCTV Camera
All key internal & external points are monitored by twenty-four hours CCTV
surveillance's.
DVR we are maintaining last 30 days back up
Fire Smoke Dedctor
The Centers are equipped with 200 fire detection by advanced smoke
detection apparatus.
File Extinguisher 74 ABC Dry Powder Based Fire Extinguishers are equipped
Fire Alarm System
A Fire Alarm System is number of devices working together to detect and alert
people through visual and audio appliances when smoke / fire is present.
Excess Entry It’s restrict to unauthorized person enter into records room.
Fire Hydrant system
Fire Hydrant system is completed with the number of devices working
together to provide safety against Fire.
Pest Control This involves in spraying the entire premises and surrounding areas
Rodent Control
It's Dry chemicals and the rate gets drugged which gives them a necessary
warning and they runway.
Safety and security installations

15. Summary
SRM
Dedicated
Facility
Customized MIS +
Online Support
Centralized/Decentralize
option for easy retrieval
End 2 End
Solutions

16. Thank You