The agenda outlines conceptual ideas for a war room, including sections on sketching, process and information, decision enablement, problem solving processes, and communication. The document describes features for an interactive digital cockpit or dashboard to provide program oversight, budgeting, timelines, risk analysis, and communication tools to enable collaborative problem solving.

1. Agenda – Conceptual ideas for a war room
1. Sketch
2. Process and information
3. Decision enablement
4. Problem solving process
5. Communication

2. Information flow

3. Information flow

4. xxx

5. War room cockpit
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Cockpit Portfolio decision …
Program Cockpit 03/02/2010
Budget and Staffing Costs (actual)
today Costs (planned)
Costs Staffing
Staffing Staffing (planned)
Jan 09 Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan 10 Feb Mar time
Time Stakeholder Current Benchmark What‘s on
in time
Today
CEO • Milestone: Prototype user interface
• Meeting project management „alpha2“
ahead lagging
Supervisory
CFO in 3 days:
> View details board
• Milestone: Presentation of interim results
„beta1“ to CEO Baker
Risk
medium in 5 days:
Share-
Employees • Milestone: Presentation of interim results to CEO
holders
Baker
low high
• Meeting project management „alpha1“
NGOs
> View details > View all stakeholder > My Calender > Program calender

6. Decision enablement – Add and dismiss projects
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Cockpit Portfolio decision …
Portfolio analysis 03/02/2010
Strat.
ID. Projects Risk Returns Program Owner
importance
Returns optimistic middle conservative
A1 alpha 1 0.6 6.8% high
A2 alpha 2 0.58 5.5% low
Proposal A4
Returns: 8.2%
A3 alpha 3 1.1 6.5% low
Risk: 1.16
B3 Importance: medium
B1 beta 1 1.5 8.1% medium B1
B2 beta 2 1.98 4.5% low G1
A1 A3
B3 beta 3 0.6 9.2% low
G4
B4 beta 4 0.78 4.4% high G3
A2
G1 gamma 1 0.4 7.6% low G2 B2
B4
G2 gamma 2 1.2 4.7% medium
G3 gamma 3 0.45 5.8% high
G4 gamma 4 1.48 6.1% low Risk

7. Problem Solving Process – War room cockpit
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Cockpit Portfolio decision …
Program Cockpit 03/02/2010
Budget and Staffing Costs (actual)
today Costs (planned)
Costs Staffing
Staffing Staffing (planned)
Jan 09 Feb Mar Apr May June July Aug Sept Oct Nov Dec Jan 10 Feb Mar time
Time Stakeholder Current Benchmark What‘s on
in time
Today
CEO • Milestone: Prototype user interface
• Meeting project management „alpha2“
ahead lagging
Supervisory
CFO in 3 days:
> View details board
• Milestone: Presentation of interim results
„beta1“ to CEO Baker
Risk
medium in 5 days:
Share-
Employees • Milestone: Presentation of interim results to CEO
holders
Baker
low high
• Meeting project management „alpha1“
NGOs
> View details > View all stakeholder > My Calender > Program calender

8. Problem Solving Process – Program specific cockpit
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Overview Budgeting Time line Scenarios
This program is dedicated to our growth strategy. „alpha dog“ …
Program details „alpha“ | ID: 2010Q1007 03/02/2010
Budget Time Ressources
i
> „Budget is alright“ (Jack)
i
> „Got back to speed again“ (Tom) > „Lacking IT skills“ (Tim)
> „Might face problems due to
change requests“ (Tina) ! > „Change request on user interface
takeslonger“ (Tina)
Today
Change What‘s on Program Owner
Today Jo Cool
total 27 • Milestone: Prototype user interface Vice president
• Meeting project management „alpha2“ service devision
critical 2 in 5 days:
• Milestone: Presentation of interim results to CEO
Baker
Stakeholder • Meeting project management „alpha1“ Status
„Currently in a meeting – will be available
> My Calender > Program calender at 5 pm again.“
CEO „good job“
Project tweets Jo.cool@corp.com
Employees „happy to be on the team“
Create follow up for Jo
COO „improve process drafts“ Tina: „Who can provide me with know how about
India for my analysis?“
CFO „take care of your budget“ Tim: „Working package AB will be finished with 2
days delay – I am ill.“
> View all stakeholder > more > update your status > Steering board

9. Problem Solving Process – Deep dive
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Short Description Budgeting updates Time line Scenario Analysis
Project Scenario „alpha 1“ | ID: 2010Q1007 03/02/2010
Budget Time Ressources
Time √ Impact-Risk-Space of „alpha“-program
Budget √
Resources √
Resources Skills
IT-Resources
Time
Workspace
Impact on sub-project success
Human Resources
Human
Existing Staff resources
Senior Consultant 21 √ 21
Ableness Ableness
Skills √
Health
Budget
Willingness √ Lack of
Staff
Managing Consult
Sub-Proj. Manager
Lack of Staff √ Risk Score

10. Problem Solving Process – Scenario Analysis
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Short Description Budgeting updates Time line Scenario Analysis
Project Scenario „alpha 1“ | ID: 2010Q1007 03/02/2010
Budget Time Ressources
Skills √ Solutions Forcasted Impact-Risk-Space of „alpha“-program
HTML-Training √
PHP-Training
Time
Communication-seminar Skills
Impact on sub-project success
PM-Methoden Training √ Human
resources
Inter Cultural Training 21
Ableness Resources
Skills
Scenario Forecast best case
normal case
today worst case Budget
Lack of
improvement
Staff
time
Risk Score

11. Communication – Program specific cockpit
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Overview Budgeting Time line Scenarios
This program is dedicated to our growth strategy. „alpha dog“ …
Program details „alpha“ | ID: 2010Q1007 03/02/2010
Budget Time Ressources
i
> „Budget is alright“ (Jack)
i
> „Got back to speed again“ (Tom) > „Lacking IT skills“ (Tim)
> „Might face problems due to
change requests“ (Tina) ! > „Change request on user interface
takeslonger“ (Tina)
Today
Change What‘s on Program Owner
Today Jo Cool
total 27 • Milestone: Prototype user interface Vice president
• Meeting project management „alpha2“ service devision
critical 2 in 5 days:
• Milestone: Presentation of interim results to CEO
Baker
Stakeholder • Meeting project management „alpha1“ Status
„Currently in a meeting – will be available
> My Calender > Program calender at 5 pm again.“
CEO „good job“
Project tweets Jo.cool@corp.com
Employees „happy to be on the team“
Create follow up for Jo
COO „improve process drafts“ Tina: „Who can provide me with know how about
India for my analysis?“
CFO „take care of your budget“ Tim: „Working package AB will be finished with 2
days delay – I am ill.“
> View all stakeholder > more > update your status > Steering board

12. Communication – Calling Jo who is not around
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Overview Budgeting Time line Scenarios
This program is dedicated to our growth strategy. „alpha dog“ …
Program details „alpha“ | ID: 2010Q1007 03/02/2010
Budget Time Ressources
i
> „Budget is alright“ (Jack)
i
> „Got back to speed again“ (Tom) > „Lacking people for analysis“ (Tim)
!
Calling Jo Presenter
> „Might face problems due to > „Change request on user interface
change requests“ (Tina) Select chart takeslonger“ (Tina)
Jo Cool risk
Project risks
Vice president Project risks 100%
Today
Change service devision What‘s on Program Owner
Budgeting
Utilization
Today 75% Jo Cool
total 27 • Milestone: Prototype user interface
Project Portfolio Vice president
• Meeting project management „alpha2“
Stakeholder service devision
Status
„Currently in a meeting – will be available 50% Project A1
critical 2 in 5 days:
at 5 pm again.“ Pen
• Milestone: Presentation of interim results to CEO
Baker
Jo.cool@corp.com Eraser 25%
Stakeholder • Meeting project management „alpha1“ Status
Create follow up for Jo Project A2
„Currently in a meeting – will be available
> My Calender > Program calender at 5 pm again.“
CEO „good job“ 0%
Hang up Send files Jo.cool@corp.com
Project tweets time
Employees „happy to be on the team“
> white board > chat Create follow up for Jo
COO „improve process drafts“ Tina: „Who can provide me with know how about
India for my analysis?“
CFO „take care of your budget“ Tim: „Working package AB will be finished with 2
days delay – I am ill.“
> View all stakeholder > more > update your status > Steering board

13. Communication – Inform remote people
Overview of programs „alpha“ „beta“ „gamma“ … Logged in as chief@corp.com | Logout
Status: online
Overview Budgeting Time line Scenarios
This program is dedicated to our growth strategy. „alpha dog“ …
Program details „alpha“ | ID: 2010Q1007 03/02/2010
Budget Time Ressources
i
> „Budget is alright“ (Jack)
i
> „Got back to speed again“ (Tom) > „Lacking people for analysis“ (Tim)
!
Your profile Status update
> „Might face problems due to > „Change request on user interface
change requests“ (Tina) Select category Message takeslonger“ (Tina)
Chief Master
Program Manager General Today‘s meeting is postponed to 5 p.m.
Today
Change What‘s on
Budget
Time
Today
total 27 • Milestone: Prototype user interface
Ressources
• Meeting project management „alpha2“
Change
Status Stakeholder
critical 2 in 5 days:
„Today‘s meeting is postponed to 5 p.m.“
• Milestone: Presentation of interim results to CEO
Baker Publish
• Meeting project management „alpha1“
> My Calender > Program calender
CEO „good job“
Project tweets
Employees „happy to be on the team“
COO „improve process drafts“ Tina: „Who can provide me with know how about
India for my analysis?“
CFO „take care of your budget“ Tim: „Working package AB will be finished with 2
days delay – I am ill.“
> View all stakeholder > more > update your status > Steering board

14. • skype