There is a growing trend of organisations moving to “the cloud” to meet their intranet needs. While many organisations are running their Intranets “on premise”, many are considering entirely cloud-based solutions or running them on platforms like Office 365. The question for many companies is “should our intranet be built with Office 365?” In this session Richard Harbridge will explore: the benefits Office 365 brings to an intranet... where the issues and challenges will lie... when and how you may integrate Office 365 with your existing intranet today...

1. @RHARBRIDGE

2. RICHARD
HARBRIDGE
My twitter handle is @RHarbridge, blog is http://RHarbridge.com, and I work at
SPEAKER | AUTHOR | SUPER FRIENDLY

3. DOWNLOAD OUR 70+ PAGE
WHITEPAPER ON INTRANETS
WITH OFFICE 365
It goes into much greater depth and can be found at Office365Intranets.com

4. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

5. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

6. THERE ARE
FINANCIAL
BENEFITS…
Infrastructure cost savings, pay per user per month, price bundling, automatic
scale and much more…

7. THE
INNOVATION
BENEFITS ARE
MORE
INTERESTING…
Continually improving experiences, continuous rollout of new capabilities,
continued integration with more technologies, and much more…

8. NO MORE
TECHNOLOGY
UPGRADES…
It is more challenging to meet modern expectations on legacy technology.
By leveraging cloud technology you no longer need to upgrade.

9. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

10. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

11. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and
way to share with the
organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Video
Storage, conversion and
optimized playback of
video.
Photos
Providing rich
galleries.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

12. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.

13. THE NEW SHAREPOINT
HOME EXPERIENCE…
A common need is a site directory. In Office 365 not only is this available, but it is
being updated with features like activity roll ups, and quick follow/share options.
Flexible Navigation
Powered by metadata, site
structure or search.

14. INCORPORATE THE SUITE BAR
(AND DON’T MODIFY IT)….
Design to take full advantage of the platform.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.

15. APP LAUNCHER & SINGLE
SIGN ON EXPERIENCE…
While many Intranets build out quick access this is in O365 already.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.

16. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable Analytics
Provide actionable insights
based on usage.

17. Today we understand how to leverage and navigate analytics to improve
the intranet, engagement, or experiences. We have more insight than ever before.
ANALYTICS &
INSIGHTS…
Actionable Analytics
Provide actionable insights
based on usage.

18. BRINGING ANALYTICS
TO THE FOREFRONT…
We need to implement the Intranet in a way that doesn’t just empower leaders
with analytics/insights but empowers everyone.
Actionable Analytics
Provide actionable insights
based on usage.

19. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.

20. LEVERAGE SHAREPOINT
SEARCH…
Whether you are using it as is OOTB or in a hybrid configuration you have a
powerful ready to go search experience integrated throughout Office 365.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

21. LEVERAGE RICH & INTERACTIVE PROFILE PAGES…
Anywhere a person is referenced a beautiful interactive profile that constantly
has new features is only one click away.
Intranet Search
Powerful full text search available across the
entire Intranet and in specific collections.
People Search
Intuitive, intelligent and modern
people search experiences.

22. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

23. DESIGN TO INTEGRATE
WITH OFFICE 365…
When designing news, leadership or even events pages we can take advantage
of new and improved authoring experiences.
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.

24. DESIGN TO INTEGRATE
WITH OFFICE 365…
Microsoft is improving the news experience in SharePoint and Office 365.
News
Keeps employees informed by
targeted, easy to publish articles.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.

25. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

26. INTRANET IN YOUR POCKET…
Your Intranet is responsive by design, but what if you could also enable better
site experiences on mobile devices. What if you could design for the user?
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.

27. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and
way to share with the
organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

28. ENTERPRISE SOCIAL…
Enterprise social can be integrated into the Intranet experience.
This is even more compelling when based on world class platforms like Yammer.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.

29. ENABLING NEW
PRAISE EXPERIENCES…
This is a good example of something else that you shouldn’t spend money on as
there are great ways to do this today and new ways coming soon.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.

30. INTRANET PLANNING…
Over 70 pages of Intranet & O365 guidance at http://Office365Intranets.com
News
Keeps employees informed by
targeted, easy to publish articles.
Tools & Quick Access
Accessible and rapid access with
single sign on to key tools/apps.
Leadership Messaging
Amplifies reach and impact of leader
communications.
Shared Stories
Giving employees a voice and
way to share with the
organization.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.
Events
Shared calendar experiences to stay up to
date on corporate and divisional events.
Enabling Recognition
Foster a greater collaborative culture
with peer to peer praise.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.
Intranet Search
Powerful full text search available across
the entire Intranet and in specific
collections.
Video
Storage, conversion and
optimized playback of
video.
Photos
Providing rich
galleries.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.
Flexible Navigation
Powered by metadata, site
structure or search.
Actionable
Analytics
Provide actionable insights
based on usage.
People Search
Intuitive, intelligent and modern
people search experiences.
People Spotlights
Celebrating talent/connecting
people within the organization.

31. ENABLING NEW
VIDEO EXPERIENCES…
Ready to go portal experiences like Office Video are easy to enable and
embrace. All included in Office 365.
Video
Storage, conversion and
optimized playback of
video.

32. ENABLING NEW
VIDEO EXPERIENCES…
From inserting and offline viewing, to subtitles and captions, these Office Video
experiences are always undergoing constant innovation and greater integration.
Video
Storage, conversion and
optimized playback of
video.

33. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

34. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

35. SITE PROVISIONING…
In Office 365 you will want to invest in developing a site life cycle wizard (for site
provisioning, classification and management).
Flexible Navigation
Powered by metadata, site
structure or search.
Information Architecture
Foundational for the Intranet and ECM and includes site, file, and sensitive data classification,
planning and defining audiences, site templates, page templates, content types and much
more.

36. RESPONSIVE DESIGN…
Responsive design is a default requirement. Every Intranet should be responsive
by design. We always implement responsive design in all of our projects.
Mobile Experience
Provides the Intranet to employees anywhere at
anytime, and on any device.

37. ENTERPRISE SOCIAL…
Adding the embed to sites isn’t done automatically, and managing memberships
across SharePoint and Yammer can be a pain. Great development opportunity.
Enterprise Social
Integrate and enhance from
commenting to interactive polls.

38. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

39. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

40. PLANNING FOR ADOPTION…
We need to invest in key areas to enable and accelerate adoption.

41. Adoption
Campaigns
PLANNING FOR ADOPTION…
We need to invest in key areas to enable and accelerate adoption.

42. PLANNING FOR ADOPTION…
Developing a roadmap for adoption where we plan activities before launch,
during launch and after launch is important. Plan and execute campaigns!

43. PLANNING FOR ADOPTION…
Developing a roadmap for adoption where we plan activities before launch,
during launch and after launch is important. Plan and execute campaigns!

44. PLANNING FOR TIPS…
When each day’s Yammer tip is posted by a member of the tip team it ensures that
these tips come from different users which gets more people involved.

45. PLANNING FOR CHALLENGES…
Each week (or along with the tips) we need to create clear action items or
Challenges that users can accomplish to put what they learned in practice.

46. PLANNING FOR ADOPTION…
Developing a roadmap for adoption where we plan activities before launch,
during launch and after launch is important. Plan and execute campaigns!

47. PLANNING FOR CONTESTS…
The goal of each contest is to get the users to take an action (upload a profile picture,
download a mobile app, etc.) and those actions should be connected to a tip or tips that
had been shared (explaining how to do the action and its value).

48. PLANNING FOR ADOPTION…
Developing a roadmap for adoption where we plan activities before launch,
during launch and after launch is important. Plan and execute campaigns!

49. PLANNING FOR TRAINING…
Since you are already doing a time boxed campaign consider providing targeted training
sessions that are hands on and participatory. Even if you are performing training remotely
if the group is small enough you can create exercises and track completion.

50. PLANNING FOR ADOPTION…
Developing a roadmap for adoption where we plan activities before launch,
during launch and after launch is important. Plan and execute campaigns!

51. PLANNING FOR COMMUNICATION…
Define a comprehensive communication plan along with the messaging for key
Email, Intranet posts, Yammer posts or communication for the campaign.

52. PLANNING FOR MEASUREMENT…
With each campaign clear reporting should be identified to track success of the
Campaign. This reporting will also include baseline measurements as needed.

53. PLANNING FOR ADOPTION…
We need to invest in key areas to enable and accelerate adoption.
Governance
Policies &
Guidance

54. EVALUATE YOUR POLICY AND
GUIDANCE READINESS…
There are many policies and guidance materials that should exist and be in use
for Office 365 or a modern digital workplace strategy to be effective.

55. PLANNING FOR ADOPTION…
We need to invest in key areas to enable and accelerate adoption.
Scenario
Guidance

56. Scenarios
Finding Someone With A Certain Expertise ◔ ● ● ◕ ◔ ◔
Ask Something, Don’t Know Whom To Ask ○ ● ◕ ◔ ◕
Do A Brainstorming Activity With My Team ◑ ● ● ◑ ◔ ●
Where Should Meeting Notes Be Captured,
Stored & Shared?
◕ ◕ ● ● ◔ ●
Where Should I Share Video? ○ ◑ ◔ ◔ ◔ ○ ◔ ●
Where Should I Share Photos? ○ ● ◕ ◑ ○ ◔
Have A Real Time Chat With A Colleague ● ◑ ○ ◑
Where Should I Put & Share Documents? ◔ ◕ ● ● ◔ ●
Have A Question Related To A Document? ◔ ● ◑ ◑ ◑ ◔ ◑
Invite A Colleague To Lunch ◕ ◔ ●
Provide A Note Of Congratulations/Praise ◔ ● ◔ ◑ ◕
Make An Organizational Announcement ◔ ● ◔ ◕ ◕
Remind The Team Of An Important Deadline ◑ ◔ ● ● ●Share guidance on when to use what – when SharePoint or the Intranet should
be used and when the enterprise social network might be better, etc.
WANT MORE
GUIDANCE?

57. DOWNLOAD THE WHEN
TO USE WHAT IN OFFICE
365 ENTERPRISE USER
GUIDANCE WHITEPAPER!
It goes into much greater depth and can be found at WhenToUseWhat.com

58. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

59. Benefits Of Intranets In The Cloud
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

60. No More Upgrades & Always Modern
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Embracing The Cloud Platform
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

61. No More Upgrades & Always Modern
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Meet Most Digital Workplace Intranet Needs
Customizing & Integrating The Cloud
Ensuring Adoption & Success In The Cloud

62. No More Upgrades & Always Modern
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Meet Most Digital Workplace Intranet Needs
Requires Work, But The Platform Helps
Ensuring Adoption & Success In The Cloud

63. No More Upgrades & Always Modern
INTRANETS INTHECLOUD:
WHATYOUNEEDTOKNOW
Meet Most Digital Workplace Intranet Needs
Requires Work, But The Platform Helps
Adoption Campaigns, Policies & Guidance

64. Thank You!
Organizers,SponsorsandYouformakingthispossible.
100+AwesomePresentationsAt.. Slideshare.Net/RHarbridge
WhenToUseWhatWhitepaper.. WhenToUseWhat.com
IntranetsonO365Whitepaper.. Office365Intranets.com
ExternalSharingWhitepaper.. Office365Extranets.com
Message Me On LinkedIn or Email Richard@2toLead.com
SPEAKER | AUTHOR | SUPER FRIENDLY
Twitter: @RHarbridge. More to come on our blog at http://2toLead.com.