3. I cannot remember
what/how to next…
Why I am making
mistakes again and
again
Oh, this position
makes me tired !
Where is that
document ?
I cannot find it !
Oh time is not enough
to complete this work!
Why we cannot
communicate
properly?
9. Objectives:
1. Create awareness on basic
concepts of 7S of good housekeeping
2. Implement and apply the 7S
program in the workplace
3. Sustainability of the 7S Good
Housekeeping
10.
11. Background on 5S activities
▪Coming from a Japanese way of
working, keep what needed, easy to
reach out, clean and shiny,
standardize and discipline.
▪ Was developed by Hiroyuki
Hirano within his overall approach to
production systems.
▪First utilized by Toyota in the 1970s, the
5S Methodology converts as a Lean
Methodology in the US.
12. 5S + 2 is a philosophy and a way of
organizing and managing the workspace
and work flow with the intent to improve
efficiency by eliminating waste,
improving flow and reducing process
unreasonableness.
It is for improvement of working
environment.
19. Japanese English
S-1 Seiri Sort/Suriin
Seiri is the sorting out and discarding of
unnecessary items in the workplace.
S-2 Seiton Systematize/Straighten/Sinupin Seiton is the arrangement of necessary
items into good order so that they can be
easily selected for use.
S-3 Seiso Shine /Scrub/Simutin
Seiso is cleaning up individual workplace
completely so that it is clean always.
S-4 Seiketsu Standardize
Seiketsu is maintaining individual
workplace so that it is productive and
comfortable by repeating Seiri-Seiton-
Seiso.
S-5 Shitsuke Sustain/ Self-descipline
Shitsuke is training people to follow good
work habits and the strict observation of
workplace rules.
S-6 Safety
S-7 Spirit
20. SORT (SEIRI/SURIIN)
Remove unnecessary items and dispose them properly
1. Waste Elimination
2. Stratification Management
3. Dealing with Causes
S1: SORT
21. S1: SORT
Purpose
Clarify necessary/unnecessary things, and throw / clear unnecessary
things out in order to utilize working space efficiently
Targets
Everything in Working Area/ Office/Rooms/Warehouses/others;
a.) Materials, Finished Products
b.) Work in progress (for cleaning/repair/fabrication)
c.) Tools, Jigs, Pallets, Containers, Carts, Working bench
d.) Packing materials, Waste cloth, Gloves, PPE and other consumables
e.) Reject products, Scrap, Samples, Prototypes
f.) Equipment, Machine, Fixtures and furniture, Shelves/racks, Lockers
g.) Drawings, Documents, Forms, Records
23. 5S AUDIT CHECKLIST
Sort
Area : Common Area/Office Work
1. Are personal belongings contained in a assigned area?
2. Are the area free from any unneeded items?
3. Are the non-working or defective tables chairs etc removed from
the room?
4. Are shelves and cabinets filled with only necessary, intended and
required things?
5. Are bulletin boards and other signages still in use/ updated?
24. SYSTEMATIZE/STRAIGHTEN
(SEITON/SINUPIN)
Arrange necessary items in good order
• Functional Storage
• A Place for Everything and
everything in its place
• Search Elimination
Key Principles: • Set” is based on finding efficient and
effective storage of necessary items
• Apply “Can see, Can take out, and Can
return” philosophy
• This will save time and energy to look for
something.
S2: STRAIGHTEN
25. S2: STRAIGHTEN
Purpose
Set in right place necessary things with visual indication in order
that user can find quickly and return it after use.
Targets
To set right place for Necessary things :
a.) Materials, Finished Products
b.) Work in progress (for cleaning/repair/fabrication)
c.) Tools, Jigs, Pallets, Containers, Carts, Working bench
d.) Packing materials, Waste cloth, Gloves, PPE and other
consumables
e) Reject products, Scrap, Samples, Prototypes
f.) Equipment, Machine, Fixtures and furniture, Shelves/racks, Lockers
g.) Drawings, Documents, Forms, Records
26. How to implement “Straighten/Set-in-Oder”
1) Preparation of “Sinupin” criteria.
(Rules for setting in order)
2) Decide the fixed location for placement.
3) Make rule for keeping of necessary
things.
4) Make rule for the way of placement.
5) Make visual indication for execution of
right placement.
27. Flow of Straighten Process
Identify the lists of
items found within
the Workplace
Verify to ensure the list
Storage
28. Seiton Activities
• Needed items
• Items often use
Think not only “beautification.
Need to consider workflow and arrange items
( with current
work process)
Have consensus among co-
workers on where and how
to organize necessary items
Arrange them properly based
on
Use 5S tools for proper
Organization of items
• Labeling
• Color coding
• Numbering
• Zoning etc.
“Can see, Can take-out, Can Return Philosophy
31. SEITON
How to AUDIT SEITON
SEIRI
SEITON
Stratification Required Action
Items
frequently used
Must be placed near
the point of use
Items
sometimes used
Items
not used at all but
must be kept
Can be placed
farther away
Must be stored
separately with
clear
identification
Items
Necessary
32. 5S AUDIT CHECKLIST
SEITON
1. Are there designated areas for materials?
2. Are all equipment put in the right places?
3. Are all safety equipment (eg. fire extinguisher) kept
properly?
4. Is the area correctly lit and marked, including
emergency exits?
5. Are materials properly labelled?
6. Are the signages visible?
33. SWEEP/SHINE (SEISO/SIMUTIN)
Clean your workplace and equipment
Key Principles:
• Cleaning as a way of purifying the
spirit
• Cleaning as Inspection
• Elimination of Minor
Defects
34. S3: (Scrub/Shine)
Purpose
Clean and eliminate the source of dirt to maintain comfortable
working place, contribute to keeping good condition of equipment,
and prevent quality & safety problem.
Targets
1.) Working Place, Walk way and Floor
2.) Machine, Equipment and its surroundings
3.) Shelves, Containers
4.) Lockers, Cabinets, Drawers, Desk , Chairs, Windows and
Lights and its surroundings
5.) Jig and Tools
35. How to implement “Scrub/Shine”
1) Begin with company-wide Big cleaning.
2) Study and take action against big stains/dirt.
3) Prepare a list of “who will clean where”,
rules to cleaning and check list.
4) Execute daily short-time cleaning (1min, 3min, 5
min cleaning).
5) Schedule periodical cleaning date and
execute.
6) Clarify “who is responsible” for common items
and execute.
36. • Cleaning up one’s workplace daily so that there is no
dust on floors, machines or equipment.
• It will create ownership and build pride in the workers
• Clean floor, windows and walls.
• Clean and Maintain office automation machines, medical
equipment and tools, office furniture
• Develop and follow regular cleaning and Maintenance
schedule
Shining Activities
38. 5S AUDIT CHECKLIST
SEISO
1. Are all the areas, corners, floors and machines
clean?
2. Are all the machines free of any dents, holes and
other damage?
3. No scattered trash and scrap in the area
4. No layers of dirt and dust
5. Are there no cobwebs?
39. SEIKETSU (SANITIZE/STANDARDIZE/
SIGURUHIN ANG KALINISAN)
Maintain a high standard of housekeeping and
workplace organization at all times.
Key Principles:
• Visual Management
Create a workplace that supports company-wide
integration of workplace organization, standardization,
visual control, visual display, and visual metrics.
40. S4: STANDARDIZE
Purpose
Keep cleanliness by execution of Standardization in order to maintain
clean and sanitary working place.
Targets
1)
2)
3)
Working Place, Walk way and Floor
Machine, Equipment and its surroundings
Shelves Lockers, Cabinets, Desks, Windows and Lights and its
surrounding
4)
5)
Jig and Tools
Uniform, working wear & PPE
(Tidiness)
41. Standardizing activities
S1
S2
S3
Develop mechanism to standardize Standardization will leads equalization of activities
S1-S3 implementation for continuation = “Production leveling and smoothing”
Standardization is useful for;
• Easy implementation of S1 to S3 activities
• Equalization process output
• Everyone’s participation
42. • Maintain an environment where S1 to S3 are
implemented in the same manner throughout the
organization
• Give opportunities to employees to take active part in the
development of these standards.
• Work instructions, Standard Operating Procedures (SOPs)
• Checklist development and regular usage for SOPs
• Mechanism and format development for ordering supplies,
reporting etc
• Color coding for waste segregation
• Standardized common symbols
Example of Standardize Activities
44. 5S AUDIT CHECKLIST
SEIKETSU
1. Is there an available cleaning/housekeeping
standard posted on the area?
2. Is waste segragation complied properly?
3. Is the area properly maintained based on the set
standard?
45. SHITSUKE
(SUSTAIN/SELF-DISCIPLINE/SARILING KUSA)
Do things spontaneously without
being told or ordered
~
Train people to follow good
housekeeping rules autonomously
Key Principles:
• Habit Formation
• Disciplined People
• Empowerment of Employees
• Autonomation
• Maintain S1-S4 through discipline, commitment
and empowerment
• It focuses on defining a new mindset and a
standard in workplace
46. Sustainability activities
People get bored if no changes.
Need to develop a mechanism to make staff
exited and motivated
Prevent fallback
Improvement
Further Improvement
Measure improvement with proper
periodical monitoring
47. Example of Sustain activities
• Regular progress reporting
• Refresher training
• Periodical evaluation of 5S activities with
proper advices for continuation and further
improvements
• Appreciation, recognition and awarding on
good 5S activities
• Reminder using 5S corner, new letters,
good practice sheet etc.
48. How to implement Shitsuke
1) Strict implementation of rule and
schedule.
2) Audit and follow-through; continual
improvement through inspection,
training
3) Modeling by managers and continuous
discipline, education and training.
49. Checklist and audit
Doing things spontaneously without
being told or ordered
Developing habits you won’t forget
How to implement “Sustain”
50. 5S AUDIT CHECKLIST
SHITSUKE /SUSTAIN
1. Is there a visible 5S Board?
2. Is there a regular meeting schedule for the 5S Team /
Housekeeping?
3. Are the cleaning processes clearly defined for all the employees?
4. Is the 5S / Housekeeping practice well documented?
5. Is there any feedback process in place?
51.
52. SAFETY & SPIRIT
SAFETY
Being safe or safety refers to the
physical environment conditions of
work or employment, which
substantially comply with the
provisions of standards; free from
harm.
53. U N S A F E A C T
Performance of a task or other activity that is
conducted in a manner that may threaten the
health and/or safety of workers.
U N S A F E CONDITIONS
Are hazards that have the potential to cause
injury or death to an employee.
54. Why 5S+2S is important?
For safety reasons
If there are no
unnecessary things,
there is enough space to work
If work area is clean, some
risk such as slipping and
stumbling will be eliminated
If stock space is clear and tidy,
we can easily find the necessary
things
If area will be kept clean, everyone
can concentrate on the job with
feeling of satisfaction and can
reduce risk by carelessness
55.
56. G E N E R A L
P R O V I S I O N S
1. Building premises shall have adequate
fire, emergency or danger sign and safety
instructions of standards colors and sizes
visible at all times.
2. Other visible signs that may be needed to
direct vehicles/guest; STOP, YIELD, DO
NOT ENTER must be properly positioned
within the area
58. S7: SPIRIT
Reliance on the
people factor
Formation of
5S+2S committee
with a team
leader
JBDC Occupational Health, Safety
and Environment Consultancy
59. Don’t put any thing except
Telephone, computer, table
calendar and document/file
in progress in order to keep
spacious working area on
desk.
One drawer for office supplies in desk
65. Red Tag
• Red Tagging for Safety is a continual process, not an
“event”. Employees should red tag anytime they see an
issue. All employees receive a short 7S for Safety Training
session
• Red tagging is visual, and visual boards show what items
are outstanding
• Periodic standard audits dig deeper with probing questions
• Audit scores can show trends and levels of improvement
• Safety audit team is developed
66. ▪▪Red tag technique:
▪▪Physically identify (tag) items that are unsafe
in the work place
▪▪Fill out and attach the red tag to the unsafe
item
▪▪Pull off the bottom, give it to your supervisor
▪▪Supervisor identifies the correct path forward,
then places tag on 7S for Safety board until
the problem is resolved
▪▪Supervisor turns in completed tags for
tracking
67.
68. Sort: Separate the important from the unimportant and, eliminate the latter. The team should separate the necessary from the
unnecessary by developing a list of each. Finally, eliminate all unnecessary objects in the initial cleaning.
OFFICE Yes No Remarks Score
1. Is the floor free from unnecessary objects?
2. Are the corners free from
unnecessary objects?
3. Are the shelves (behind or inside) free from
unnecessary objects?
4. Are bins for biodegradable and non-
biodegradable wastes available?
5. Are office waste bins/waste bin sheds located in
an area that does not cause concern to
employees/community?
6. Are wastes properly segregated?
7. Are unused office equipment
properly tagged and stored/set
aside?
8. Are documents filed in specific
folders?
9. Are documents properly labelled?
10. Are documents stratified?
SCORE OVER-ALL TOTAL SCORE
69. Benefits of implementing 7S are as follows-
• Workplace becomes cleaner, safer, well-organized and more pleasant;
• Floor space utilization is improved;
• Workflow becomes smoother and more systematic and non-value added activities
are reduced;
• Time for searching tools, materials and document is minimized;
• Machine breakdowns are reduced since clean and well-maintained equipment
breaks down less frequently and it also becomes easier to diagnose and repair
before breakdowns occur, therefore extending equipment life;
• Errors are minimized leading to making defect-free products;
• Consumables and material wastage are minimized;
• Morale and satisfaction of employees improve;
• Productivity of the organization improves together with the quality of products
and services.
75. How Can We Improve?
What would you do to improve?
□▪Sort out the need from the not needed
□▪Have a place for everything so there is no searching
□▪Move supplies or equipment closer to where they are
needed
□▪Co-locate tasks or people
□▪Change the sequence in which tasks are done
are the expert!
□▪Be creative with your solutions – you, after all,
Applying 7S eliminates waste!
