1. Superintendent of Student Services Message
March 20, 2012
Student Services Handbook: Superintendent of Student Services Personal Beliefs:
 Will not be available in print  Connect with peers with intent and purpose
format this year
 Capacity building and support rather than judgementalism
 Can be found at the  Transparency in all that I do
following address:
 Trust and support those I work with
http://blogs.gssd.ca/studen
tservices/
Superintendent of Student Services Personal Vision:
 A link also appears on the
GSSD website and Admin.  Capacity Building
NING  Collaboration
 Communication
FOR INFORMATION:
Student Services Vision:
The Good Spirit School Division
Important Dates for Administrators, Student Services Teachers &
Student Services Team
Professional Service Providers
believes, supports and
promotes the vision for (Entire Year Calendar located in the Administrator handbook)
supporting student diversity
March
that has been defined by
Saskatchewan Ministry of Staffing for Fall (teachers)
Education and that is based on Inter-Disciplinary Team Meetings with PSPs
exemplary practices as outlined Transition meeting should be scheduled for intensive needs students
in the current literature. leaving the school and those entering the school. Special consideration
All Children …. should be given to students with intensive needs entering school for the
are acknowledged as having first time and have been receiving therapy from the health region
unique abilities and needs; Spring field trip planning and approval
and Parent/Teacher Interviews and report card distribution
are provided with the
Education leave requests
opportunity to develop to
their maximum potential and
Prepare for Kindergarten Registration
become lifelong learners; Participate in Student Services School Review Process using the Ministry
Rubric
Specific dates to remember: March 13 – RAD assessment training

2. Learning Communities ….
are caring and inclusive; April
focus on the development of
the whole child with a focus AFL testing for grades 5 & 8
on social, emotional, Identify and then review the planning for transitional meetings with
intellectual, cultural, spiritual Student Services Teachers
and physical attributes; and Administrative Assistant Day this month
are centres of excellence in Discuss staffing needs with Superintendent of Schools and
which qualified personnel Superintendent of Student Services (professional and support staff)
provide responsive,
Identify needs for course development (Alt. Ed. & Functional
comprehensive programs
Programming) for the upcoming school year with your SSC
based on core curriculum,
instructional diversity and Develop a school plan to identify resources that would assist students
effective practices; who have PPPs or ROAs
Principal’s message in the yearbook
Services and Supports ….
are available to all students;
Review and update Impact Assessments for students on PPPs to
are comprehensive, integrated determine if prioritized areas will remain the same
and address the needs of the Determine priority impact areas for 2011-2012 school year and discuss
whole child; goals with school and division team for students on PPPs
are age and developmentally Specific dates to remember: April 5 – Parent/Teacher Interview day in
appropriate; and lieu, April 16 & 17 – TRA Training Level 2, April 17 – CLASS ACT #5,
focus on prevention, early April 24 – ISC Meeting, School Review Meetings – April 26 & 27
intervention and effective
transitions;
Relationship and Partnerships… June
are based on mutual respect, Develop the final plan for the completion of transition meetings
collaborative processes and Overview of PPP expectations
shared responsibility for the Complete the final stages of the evaluation process with Educational
education and well-being of Assistants
children and youth;
Review Professional Growth Plans
engage and support students,
May 31st - deadline for teacher resignations
families and community
members in planning, Reflect on school goals and develop focus
implementation, evaluation Division literacy assessments – Fountas & Pinnell
and continuing development; Distance Learning schedule out for schools to use as a scheduling guide
and By May 31st all SCC’s should have reviewed their progress on their current
clearly articulate roles and Learning Improvement Plans and submitted the results through their
responsibilities; Principal to Superintendent
Continuous Improvement… Yearbook ad requests to Division Office – Superintendent of Schools
is facilitated through Graduation
professional reflection and Review teaching loads for the fall
clearly defined outcomes; and Submit final purchase orders for school based items
is based on a commitment to Specific dates to remember for May 2012: May 18 – Student Services
excellence and facilitated by
Spring Meeting for SSTs and PSPs (changed from May 11), May 22 –
planning processes and
supports in every school.
Division Wide PD Day/CUPE Meetings/STF Meeting, May 31 – Teacher
Performance Appraisal Principal’s Report submitted to Superintendent

3. FOR DISCUSSION & REVIEW:
I. GSSD Student Services Areas of Focus for 2011/2012 School Year
Maplewood/TPM Project – The vision of the project involves enhancing
communication between the service providers, schools, etc. using the Maplewood
Data Management system and TPM (Tracking/Progress/Monitoring) software.
We will begin with the referral form used by Student Services, ePPP/Impact
Assessment (new IIP), and the Counsellor Tracking document. PSPs were trained
on this software on February 28th. SSTs will begin their training on May 18th at the
Positive Path Forward Meeting.
Autism Pro & Circle of Care – The Vision of the project involves enhancing the
communication, collaboration & capacity of the three schools being piloted (one
per cluster). Online PD, academic, and behavior supports provided for selected
students. This project will continue into the 2012/2013 at the current level.
Inclusion Now PD – The vision of the project is to increase the capacity of our
SSTs and PSPs by providing self-guided online PD. We will be mandating that all
SSTs complete six online modules. The SSTs will be given time during the Positive
Path Forward meetings to complete the self-guided PD. To date, SSTs have
completed 143 modules. This online PD opportunity will be continued into the
2012/2013 school year.
TEAM Orientation Package – Communication & Capacity Building. SSCs will
support the implementation for new and existing staff.
Differentiated Instruction & RTI – Focus on collaboration
Leveled Literacy Intervention – Eleven schools will be utilizing this intervention
system as of the end of February. Continued PD will follow. Refer to the LLI blog
for additional information.
Inter-disciplinary Teams – The project focus is on capacity building,
communication & collaboration. To date, all GSSD schools have completed at
least one inter-disciplinary team meeting. Several Central Cluster Schools have
completed two meetings. Columbia and Saltcoats are utilizing this format for
their own Student Support Teams. The second phase of Inter-disciplinary Team
meetings will be occurring throughout the month of March.
II. EA Allocation/Contingency Fund Status Update as of March 20th
Meeting Dates - October 11, December 8, February 14
Next ISC Meeting – April 24
Total number of requests to Date - 40
Percentage of requests approved – 77%
Number of hours approved – 83.50 additional hours approved

4. Number of FTE approved – 13.92
FTE remaining in the Cont. Fund to Date (EA): 2 FTE
III. School Review Process
Refer to attached agenda, etc...
IV. SSC PLC Wiki – SSC PLC Meeting Wiki
Administrators are welcome to look at the meeting agenda and minutes from our
monthly Student Services Coordinator PLC meetings
Admin. may suggest areas that we should focus our attention at future planning
meetings
V. New PPP Document
In 2009, the Ministry of Education hosted Student Support Services forums for
both teachers and parents with a broad goal of improving Student Support
Services in Saskatchewan. The Ministry has heard challenges and opportunities
from school divisions, school administrators, student support services teachers,
classroom teachers, and professional service providers related to the Impact
Assessment (IAP) & Personal Program Plan (PPP). The key challenges expressed
with the present IAP & PPP processes include:
 time required to complete the IAP & PPP is significant (with maximum amounts
ranging from a half to one day per student);
 duplication in completing both the IAP & PPP;
 ongoing difficulties with the identification and expression of students’ current level of
performance;
 challenges with writing purposeful, practical and meaningful SMART goals;
 language used within the IAP & PPP is not as accessible as it could be to support
holistic planning for students; and,
 a focus on identifying students and program planning but limited emphasis on
program implementation, actualization and outcome measurements.
In response to this feedback, changes were initiated to simplify, enhance usability,
and shift from an identification and planning document to more of a continuum of
identification, planning, monitoring progress and adjusting programming to
ensure student achievement of outcomes. The result is now a single document
that incorporates the key features of the IAP, PPP, and progress monitoring with a
focus on interventions and inclusionary planning. This draft, revised document is
called the Inclusion and Intervention Plan (IIP).
To assist with implementation, the Ministry will provide a series of webinars
throughout the months of April, May and June to guide and support SSTs in
adopting the new IIP format.
Student Services will be providing release time to allow for the smooth transition
between the PPP and the new IIP. One release day will be provided for every ten
IIPs completed at the school level.
Refer to attached documents to see the new IIP

5. VI. SLP Services for 2012-2013
We have been able to recruit two additional SLPs for the Fall
This will place our levels at 5.2 FTE
There will need to be a redistribution of personnel with the emphasis on equality
of serve, increase student contact
The new SLP allocations will be given to schools by mid-April
VII. PT Services
We have entered into a service contract with the Sunrise Health Region to provide
PT services in GSSD starting in the Fall of 2012
VIII. Transition Planning for Student with Intensive Needs coming from Therapies
Refer to the Moving On Up Transition Guide Attachment