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Resource planning (educause final)

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SE Regional EDUCAUSE Presentation

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Resource planning (educause final)

  1. 1. Scheduling and Resource Leveling<br />Lynn Latimer, PMP<br />Patrick Wagman, PMP<br />Date: 06/02/2011<br />
  2. 2. Overview<br />UGA/PMO Background<br />Problem<br />Potential Solution<br />Implementation<br />Lessons Learned<br />
  3. 3. The University of Georgia<br />
  4. 4.
  5. 5. Students<br />Faculty/Staff<br />
  6. 6. OCIO/EITS<br />
  7. 7.
  8. 8. EITS Core Areas<br />
  9. 9. IT Leadership, Planning, & Policy<br />
  10. 10. Client Services and Support<br />
  11. 11. Instructional Computing<br />
  12. 12. Research Computing<br />
  13. 13. Enterprise Administrative Computing<br />
  14. 14. Collaborative and Productivity Computing<br />
  15. 15. Information Security<br />
  16. 16. Infrastructure and Architecture<br />
  17. 17. Staff<br />
  18. 18. Budget<br />
  19. 19. $15.8 million in central funding<br />$5 million cost recovery units<br />
  20. 20. ITPDS (PMO)<br />
  21. 21. Established 2004<br />Strategic Planning Focus<br />
  22. 22.
  23. 23. PMO Chartered 2010<br />
  24. 24. Organizational Improvement<br />
  25. 25. Process improvement<br />
  26. 26. Portfolio, Project and Service Management<br />
  27. 27. Strategic Planning<br />
  28. 28. Problem<br />
  29. 29.
  30. 30. 32 Primary Services<br />
  31. 31. 100 + Deliverables<br />
  32. 32. 75 Executing Projects<br />
  33. 33. 240 employees<br />
  34. 34. Hours Available:<br />
  35. 35. 404,352<br />
  36. 36. Hours Needed:<br />
  37. 37. 439,024<br />
  38. 38. Difference<br />
  39. 39. (34,672)<br />
  40. 40. Ummmmm…<br />
  41. 41. Doesn’t Work!<br />
  42. 42.
  43. 43. Possible Solution(in work)<br />
  44. 44. Prove it!<br />
  45. 45. Capture all planned work<br />
  46. 46. Resource Planning<br />
  47. 47. Scheduling<br />
  48. 48. Resource leveling<br />
  49. 49. Capture Actuals<br />(Time reporting)<br />
  50. 50. Present data<br />
  51. 51. Implementation <br />
  52. 52. The Beginning<br />
  53. 53. Gather Tools<br />
  54. 54. Quickbase<br />
  55. 55. CA Clarity<br />
  56. 56. Excel <br />
  57. 57. Reporting<br />(BIRT, Crystal Reports, Tableau)<br />
  58. 58. PM Process <br />
  59. 59. Then Collect <br />
  60. 60.
  61. 61. Core Areas<br />Projects Services<br /> Deliverables<br />
  62. 62. Next!<br />
  63. 63.
  64. 64.
  65. 65. This gives us:<br />
  66. 66.
  67. 67.
  68. 68.
  69. 69. Proof!<br />
  70. 70. The Path Ahead<br />
  71. 71. Refine Change Management<br />
  72. 72. Better definition of Resource Roles<br />
  73. 73. Continue to Listen<br />
  74. 74. IT Governance<br />
  75. 75. Lessons Learned<br />
  76. 76. Constant communication<br />Sell, Sell, Sell<br />Train, Train, Train<br />Never EVER assume others are<br />
  77. 77. Continual Refinement<br />Receive input/Get buy in!<br />Do it again!<br />Change is inevitable!!<br />
  78. 78. This is a slow process! <br />
  79. 79. Routine reporting is a culture change!<br />
  80. 80. Be prepared to lead!<br />
  81. 81. Summary<br />UGA/PMO Background<br />Problem<br />Potential Solution<br />Implementation<br />Lessons Learned<br />
  82. 82. Contact Information<br />
  83. 83.
  84. 84. Questions?<br />

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