Local Government Energy Assurance Workshop, Sessions 2 and 3 Including: Essential Services, Key Assets, and Key Asset Energy Information (Profile); Actions and Projects and, Action and Project Resources & Priorities

1. Local Government Energy AssuranceLocal Government Energy Assurance
Workshop, Sessions 2Workshop, Sessions 2 and 3and 3

2. AgendaAgenda
• Energy Assurance Terms
• Energy Assurance Drivers and Planning Process
Session 2:
• Topic 4. Essential Services, Key Assets, and Key Asset
Energy Information (Profile)
• Topic 7. Actions and Projects
• Topic 8. Action and Project Resources & Priorities
…Resources: Financing and Funding
Session 3:
• Topic 9. Energy Assurance Plan Post Workshop Activities

3. Important Energy Assurance TermsImportant Energy Assurance Terms
Essential Services
Key Assets
Energy Assurance Gap
Project and Action

4. Definition of Important Energy Assurance TermsDefinition of Important Energy Assurance Terms
Essential Services: Local services necessary to assure and maintain safety, wellbeing,
security, and economic opportunity before, during and after an energy disruption.
Key Assets: The facilities, systems, and components in a community that provide and
maintain local government essential services.
Energy Assurance Gap: A specific limitation in the ability of a local government to maintain
essential services during an energy disruption.
Project: An equipment or hardware-type investment that hardens Key Assets against an
energy disruption.
Action: Any non-hardware/equipment activity or item which supports field and administrative
emergency operations.
Examples…………

5. Examples: Essential Services, Key Assets, EA Gaps, Projects & ActionsExamples: Essential Services, Key Assets, EA Gaps, Projects & Actions
• Essential Services… fire suppression, emergency sheltering, emergency communications,
animal control, 911
• Key Assets…Fire House, 911 communications technology, pumper/ladder truck, back up
generator for emergency command center, emergency shelter
• Projects… (equipment or hardware): generator, fuel storage tank, communications
equipment such as an 800 MHz radio
• Actions …(non-hardware/equipment activity or item): ordinance prohibiting non-city
personnel form entering protected zone…revise to allow Red Cross; no policy exists on
allowing non-city staff to assist in communications during an emergency…develop MOU with
Amateur radio operators (Ham) for such assistance and allow them to also participate in
training and exercises; backup fuel contracts; RFP for city-wide emergency fuel tank.
• Energy Assurance Gaps… not enough diesel fuel on-site for fire trucks for 72 hours of
operation; no back-up communication plan (Action) or equipment (Project); command center
needs additional back-up power

6. Energy Assurance DriversEnergy Assurance Drivers
Essential Services determine
Key Assets which lead to the discovery of
Energy Assurance Gaps.
Energy Assurance Gaps lead to the formation of
Actions and Projects.

7. Topic 4. Essential Services, Key Assets, andTopic 4. Essential Services, Key Assets, and EnergyEnergy
Information (Profile)Information (Profile)
4.1 Essential Services and Key Assets
Essential Services Key Assets
311 IT Center @ 16 E. Albion Avenue
Solid Waste Service Public Works Center @ Coastal Drive North
911 Police Dispatch Building @ 402 Court Street
Water supply service Water pump house @ 79 Rural Road
Emergency
Generator to
Mayor’s Office
City Hall Building @ 17 Executive Drive
Fire Fighting Fire Department Headquarters @ A Street West
Safety Police Department Headquarters @ 6725 B Street

8. Topic 4.2Topic 4.2
Energy Information and Energy Assurance Gaps for Key Assets
A B C D E
Key Asset (Topic 4.1) Primary
Energy Type
(e.g., natural
gas,
electricity,
propane,
diesel fuel,
gasoline): use
Energy Demand
and/or
Consumption:
1. Previous Years’
Peak Demand
(kW)
2. Highest
monthly or daily
consumption
(therms, gallons,
kWh)
Current
Back-up
System:
Brand &
Model/size
(peak and
continuous)
/HP/ fuel
type/
storage size
Energy Assurance Gap: Shortage of fuel,
equipment, personnel or other issue such
as a training manual that prohibits a Key
Asset, or the community-at-large, from
maintaining essential services. These Gaps
will lead to Projects and Actions.
Fire Trucks Diesel 1. N/A
2. 100
gallons/day
None There is a need for access to at least 300 gallons
of fuel to last 72 hours
911 Communications
Center
Electricity:
HVAC & power
1. 22kW
2. 250 kWh/day
Generac/15k
W/Propane.
500 gallons
of on-site
storage
The backup generator for this facility produces
15kW peak. The 911 center has a peak demand
of 22kW; a 7kW shortfall.

9. Topic 7. Actions and Projects from EA GapsTopic 7. Actions and Projects from EA Gaps
Key Asset from Topic
4.2
*Actions that support field and
administrative emergency
operations.
*Projects to harden against the loss
of any essential service
Comments
Fire Trucks Develop a mutual aid agreement
with a local jurisdiction or a
contract with a vendor to supply
300 gallons of diesel fuel over a 72
hour period as necessary.
Install a 300 gallon diesel fuel
storage tank.
Either the Action or
Project would
address the EA Gap.
911 Communications
Center
Purchase a 25kW generator. It
would use 150 gallons per day
which would be sufficient for 72
hours of operation with the 500
gallons of existing storage and
would allow a 3kW margin for
increased future electrical demand.
This Project more
than addresses the
current EA Gap.

10. Topic 8, Action and Project Resources and PrioritiesTopic 8, Action and Project Resources and Priorities
Action or Project
(specify)
Timing: Short
Term: < 1 yr.;
Med: 1-3 yrs.,
Long: 3-5 yrs.)
Hard Cost ($) and
Potential Sources
(see PTI funding
link in Appendix 4)
Soft Cost in
FTE/other
Risk
Assessment or
Comments
Priority (based
on timing, cost &
other decision
criteria) H, M, L
ACTION: Fire
Trucks
Access to 300
gallons of diesel
via Mutual Aid
Agreement (MAA)
or contract
Medium 0 0.25 for
negotiation
and contract
or agreement
language
Not a certainty
that fuel would
be available if
MAA partner
or contractor
also had a
shortage
L
PROJECT: Fire
Trucks: 300 gallon
storage
Medium $1,000 for tank
plus $2500 for
pump, monitor,
valves etc. and
installation.
0.10 for
contract
management
H
PROJECT: 911
Communications
Center; 25kw
generator
Short $8,200 for Generac
generator + $1500
for installation:
25kW, 240V, 3
Phase
0.10 for
contract
management
H
ACTION:
Emergency
Response Manual
Medium 0 0.5; updating
manual and
training
H

11. Session 3. Resources: Financing and FundingSession 3. Resources: Financing and Funding

12. Potential Financing InstrumentsPotential Financing Instruments
Private Sector (large capital projects)
– Conditional Sales Agreement
– Installment Purchase Agreement
– Shared Savings Agreement
Utility Sector (limited to energy-related projects)
– On-Bill Financing (loans or rebates)
– System Benefits Charge (benefits the overall electricity
utility system/public purpose)
Local Government (big ticket; bundled with other
municipal/county projects)
– Municipal Tax-Exempt Lease Agreements
– Tax Increment Financing
– Certificates of Participation

13. Potential Funding SourcesPotential Funding Sources
State and Federal Government:
– State Energy Program (SEP)
– Hazard Mitigation Grant Program (Deerfield Beach, FL. Case Study)
Local Government:
– General Obligation Bonds
– Capital Improvement Program
– Operating Budget

14. Case Study:Case Study: Deerfield Beach, FloridaDeerfield Beach, Florida
FEMA-Funded ‘Project Impact’FEMA-Funded ‘Project Impact’
Mitigation Effort $$$ Project/Action
Awareness Programs - CERT, EOC 16,710.04
Business Alliance Quarterly Mtgs. 3,655.01
CERT Training 65,417.13
Critical Facilities Shuttering and
Disaster Resistant Improvements
348,747.06
Project
EOC Computers/Equipment 9,378.08 Project
Emergency Operations Plan 30,000
Community Emergency Response Team (CERT) Exercise
at Universal Studios
1998, 1999, 2000
2,165.04
Action
Hurricane Awareness Expo
1998, 1999, 2000
9,165.45
Mentoring 3,371.94
Public Awareness
PI Pins, TV Program, Vehicle Decals
6,008.56
Mitigation Operations Center 85,000 Project
Neighborhood Emergency Team
Organizational Meetings
22,739.33
CERT Fire and Rescue Open House
1999, 2000
9,165.88
Project Impact Booklet 21,107.28
Office Supplies 2,036.68
Shutters for Single Family Residences
Senior Citizens, Low Income Households
365,332.52
TOTAL 1,000,000.00

15. Funding Guidelines: FEMA, Hazard Mitigation GrantFunding Guidelines: FEMA, Hazard Mitigation Grant
ProgramProgram
• Submit individual project applications to the county or state in
coordination with stakeholders
• Oversee distribution of grant funds to contractors and/or stakeholders
• Manage implementation of the approved project
• Comply with all HMGP requirements and applicable Federal, State and
local laws and standards, including compliance with National Flood
Insurance Program.
• Account for the appropriate use of grants to the State Grantee.
• Maintain records on the program and projects as required by law.

16. Topic 9. Energy Assurance Plan Post Workshop ActivitiesTopic 9. Energy Assurance Plan Post Workshop Activities
• Review and Approval: public; stakeholders; city officials
• Adoption: recommended…cognizant body
• Dissemination: public meetings, web site, flyers, etc.
• Implementation, Evaluation and Maintenance: Monitor and evaluate progress
toward accomplishing projects and actions and frequently changing information
such as points-of-contact (regularly/quarterly); update the EAP regularly…about
every two years
• Exercise and Training: Specific to energy disruptions and emergencies

17. We gratefully thank you for yourWe gratefully thank you for your
participation!participation!